Group Risk Assessment
Event/Group Details
Group Name
Bailrigg FM
Date Of Activity
12/03/2013
Risk Assessment Review Date
12/03/2015
Ongoing Assessment
The Risk Assessment process must be ‘on-going’ and ‘dynamic’.
In other words, professional judgements and decisions regarding safety will need to be made during the activity. If the control measures aren’t
sufficient, the activity must not proceed.
All personnel involved with the running of the event must receive very clear guidance and instructions for the management of the event and be
very clear about their own roles and responsibilities for each aspect of the event and carry these out under the guidance given.
Who is at
risk?
What are the controls and actions?
MANCOM
and Members
1) All Members of the station must tidy up after
themselves insuring the station is tidy.
2) All new members will be told of their
responsibilities and that they must always keep
the station tidy and ensure they do not create
trip or slip hazards.
3) The station will be tidied on a weekly basis to ensure
trip and slip hazards are removed.
(use numbers)
Controlled
Risk Rating
What are the
risks & potential
injuries?
Controlled
Likelihood
Hazard
Controlled
Severity
The whole team must be told that under no circumstances are they to admit liability in case of any accidents; all incidents or questions involving
insurance must be referred to LUSU the next day.
2
2
4
Who is responsible
for the control?
Area of Activity : Bailrigg FM Station
Tripping and
Falling Hazards
Ranges from
abrasion/cuts to
bruises, strains and
concussion
1) Members
2) Head of Presenter
Training
3) MANCOM
4) Chief Engineer
5) Chief Engineer
What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
4) All equipment and items used by the station will be
given a designated place to be stored and must be
returned to its designated storage site after use.
5) Cables lying across the floor will be tapped down or
covered with matting.
Code of
Practice




All new members will be told of their responsibilities when they join by the Head of Presenter Training; this will include the fact that all members
are responsible for keeping the station tidy and free from trip and slip hazards.
MANCOM will ensure that all equipment and items used by the station have a designated storage space and will inform all members of where
these are located. All equipment/items must be put back in their designated storage space and not left elsewhere where they could be a trip
hazard.
All members at the station must tidy up and ensure the working environment is safe for themselves and others after them
MANCOM will tidy and clean the station on a weekly basis to ensure it is safe; however this does not negate members of their own responsibility
to tidy and clean up after themselves.

Use of Power
Tools
Whenever cables are laid across the floor the exec member responsible will ensure they are tapped or covered with matting.
Mild to deep cuts
and abrasions.
Slight burns.
MANCOM
1) General maintenance of the station and work on
the building fabric (e.g changing of electrics etc)
will only be done by University Facilities.
2) Only allow engineers to use tools under the
supervision of an experienced engineer.
3) Provide a training programme for engineering
team if needed; only after they have been fully
trained can they use the tools.
4) Provide relevant personal protective equipment
for engineers when they are working with power
tools.
5) Ensure all power tools are securely and safely
stored when they are not in use and only the
2
3
6
1)
2)
3)
4)
5)
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
Chief Engineer will have access to them.
Code of
Practice





Electrical
Hazards
No member will work on the building fabric of the station; all general maintenance on the building must be done by University
Facilities only; all work to be done needs to be reported through the University Facilities maintenance system. This includes any
major work such as changing the electrics for the station.
The Chief Engineer will provide a training course for all engineering team members, if appropriate, so that they are fully trained in the
use of power tools. Only once engineers have completed this course and are deemed competent by the Chief Engineer are they
allowed to use the tools.
The Chief Engineer will ensure that all members of the engineering team are supervised by an experienced engineer whilst using
power tools.
The Chief Engineer will ensure that the station has all the relevant personal protective equipment needed for the power tools used by
the engineers. The Chief Engineer will ensure that all experienced engineers know what personal protective equipment needs to be
used for each power tool. The supervising experienced engineer will ensure that all relevant personal protective equipment is used by
the engineers when they are using power tools.
The Chief Engineer will ensure there is a safe and secure place for all power tools to be stored and only experienced engineers will
have access to the power tools. Experienced engineers must ensure all power tools are safely stored back in the secure location
when they are not being used.
Ranging from
burns to death.
MANCOM
1) Ensure that all engineering members are
sufficiently competent, trained and safety
aware.
2) Where possible all electrical equipment being
worked on will be unplugged from its power
source; where this is not possible circuit
breakers must be in place and wires will be
tied out of the way to prevent direct contact
with them.
3) Only trained engineers are allowed in the
rack room.
4) All members will be fully trained in the safe
1
5
5
1)
2)
3)
4)
5)
6)
7)
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Code of
Practice







What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
use of any equipment they will be using
before they are allowed to use it.
5) Ensure all the stations portable electrical
equipment is PAT tested and that this is
checked annually.
6) Engineers will only work on the stations
electrical equipment. No member will work on
the buildings electrics or the main power
supplies; these will be reported to University
Facilities to be worked on.
7) No member will work on any electrical
equipment or do a level of repair where a
qualification would be required for the work to
be carried out; unless the member can prove
they are suitably qualified. Any work of this
level will be reported to University Facilities to
organise the work.
The Chief Engineer will ensure that all new engineers are fully trained and competent before they are allowed to work on the stations
equipment and they will be supervised by the Chief Engineer when working on equipment for the first time.
Chief Engineer will hold monthly meeting to check that the engineering team and Head of Presenter Training know how to work the
relevant equipment.
Chief Engineer will ensure that circuit breakers are in place before any work begins and equipment is unplugged wherever possible.
Engineers will be trained to always unplug equipment and to ensure wires are tied out of the way to prevent accidental contact.
The Chief Engineer will regularly check the stations portable electrical equipment and ensure PAT testing is carried out when
required.
Only trained engineers are allowed in the rack room; no other personnel are allowed and the Chief Engineer will ensure this is
followed.
No-one is to ever work on the buildings electrics, fixtures, fittings, or mains power supplies; any damage or changes to these must be
reported to University Facilities who will organise the work.
No-one is to carry out work which requires a qualification or is beyond their own abilities and knowledge. Any work at a level which
What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
would require a qualification or is beyond the knowledge and experience of the station’s engineers must be reported to University
Facilities who will organise for the work to be carried out. Only if the station engineer is suitably qualified can they carry out the work.
Manual Lifting
and Handling
Risk of strains,
sprains and
dislocations
Code of
Practice



1) Make manual handling guidelines available
and known to all new members.
2) All members will be told to use a trolley to
transport any heavy equipment.
3) Training will be held for new members on the
safety of manual lifting and handling.
4) Only trained members on the safety of
manual lifting and handling will move
equipment.
1
3
3
1) Head of
Presenter
Training
2) General
Secretary
3) Head of
Presenter
Training
4) General
Secretary
Head of Presenter Training will hold a manual lifting and handling meeting for new members; and will ensure that everyone knows the
location of the guidelines.
The General Secretary will ensure all new members know the location of the trolley for moving heavy loads; they will also be told that
the trolley should be used whenever possible and must be used for moving heavy loads.
New members will be told that they are not to lift and carry loads until they have read the manual handling guidelines.
0
0
1) No member or Exec member is to go onto the 5
1) Station
roof of the University buildings; all members
Manager
will be informed of this.
2) Chief Engineer
2) Any work to be done on the dish or the mast
must be reported to University Facilities and
they will organise for the work to be done.
Under no circumstance is any member of Bailrigg FM to go onto the roof of University buildings; the Station Manager will ensure all
new members know that they are not allowed onto the roof of the buildings.
If there is any work to be done on the dish or mast then this must be reported through the University Facilities Maintenance System
and they will organise for the work to be done. The Chief Engineer will report all work to be done.
Working at
Height
Falls leading to
concussion,
breaks,
disablement, and
death.
Code of
Practice


All Members
All Members
Fire
Smoke inhalation,
burns or possible
death
All Members
Code of
Practice

Use of
Computer
Monitors
Eye Strain and
Neck Strain
Code of
Practice





What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
1
5
5
1) Make evacuation plans known and available
to everyone.
2) Do not allow any naked flames in the station.
Who is responsible
for the control?
1) General
Secretary
2) General
Secretary
General Secretary will ensure that all members know of the evacuation plan in the initial training session. Members are not to be in
the station unless they have been shown the evacuation notice.
No smoking or flames of any kind are allowed in the station; all new members will be told this before they are allowed into the station
for the first time.
All Members
1) Make display screen equipment guidelines
available to all new members
2) New members will be told that they should
look away from the screen every 30 minutes.
3) The chairs and the display screen equipment
in the station are all fully adjustable.
4) New members will be told to adjust the
equipment for their own use each time they
use the station.
2
1
2
1) General
Secretary
2) Head of
Presenter
Training
3) Station
Manager
4) Head of
Presenter
Training
General Secretary will ensure that computing (display screen equipment) guidelines are available and all members are aware of the
guidelines. Head of Presenter Training will also ensure they are told to look away from the screen regularly and at least every 30
minutes to prevent eye strain.
At the start of the year all members will be made aware of the guidelines by the General Secretary and told to read them and they will
be told to adjust the equipment to suit them every time they use the equipment.
The Station Manager will regularly check to ensure that all the equipment for the use of the computers and desks in the station (i.e.
desks, chairs, monitor arms, etc) works correctly and will ensure that all damaged equipment is removed and replaced.
The Station Manager will ensure the desk chairs and monitors are all fully adjustable so that each member can adjust the equipment
What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
2
4
8
Who is responsible
for the control?
to suit themselves.
New Members
All Members
Damage to
equipment, and
various injuries to
themselves or
others around them
Code of
Practice


Hazardous
Chemicals
Minor to bad burns.
1) Train new members when they join on all
equipment before they use any equipment.
2) Ensure all new members are aware of all
safety procedures.
1) Head of
Presenter
Training
2) General
Secretary
Head of Presenter Training will train all new members when they join in the use of the studio and all its equipment.
General Secretary and Head of Presenter Training will hold meetings for all new members when they join so they are aware of all the
stations safety procedures.
Station
Manager,
Chief
Engineer,
General
Secretary
and Systems
Administrator
1) White spirit and Methylated spirits will be the
only chemicals used and no other chemicals
will be in the station or used by members.
2) The methylated spirits and White Spirit will be
kept in a locked metal cupboard away from
electrical and heat sources; the cupboard is
clearly signed with containing flammable and
toxic chemicals
3) Chief Engineer is the only one with access to
the cupboard and will wear ensure that only
trained engineers use the chemicals and that
they wear vinyl safety gloves and safety
goggles when using the spirits.
4) Eye bath is available in the station in close
proximity of the cupboard.
1
3
3
1)
2)
3)
4)
Chief Engineer
Chief Engineer
Chief Engineer
General
Secretary
Code of
Practice



What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
White Spirit and Methylated Spirits are the only chemicals which will be used by members and stored in the station. Only trained
engineers are allowed to use the chemicals and will be supervised by the Chief Engineer.
Chief Engineer will ensure safekeeping of any such materials.
The Chief Engineer will ensure that anyone using wears relevant safety gear when working with such chemicals.
Area of Activity : Outside Broadcasts
Tripping
Hazards
Code of
Practice
Bad Weather
Ranges from
abrasions/cuts to
bruises, strains,
and concussion

All Members
1) Ensure all wires are taped down and made
safe
2) Use hazard tape to block off unsafe areas.
3) Use mats for any slippery surfaces.
4) Keep areas clear at all times.
5) The work area is only accessible to
engineers until it is set up and ready for use
2
2
4
1 – 5) Chief
Engineer
Chief Engineer will ensure that all wires are taped down and that members are made aware of the location of the wires. Chief
Engineer will place mats on any surfaces considered slippery; will also ensure that only engineers have access to the set up area
until it is set up and safe. Hazard tape will be used to block off areas during set up.
2
3
6
Danger of electrical All Members
1) Ensure that all electrical appliances are
1) Chief Engineer
fires due to rain.
sheltered from the rain and all equipment is
2) General
Wind effects
secured to combat wind effects. Marquees
Secretary
causing falling
will be used to cover equipment for outdoor
3) Chief Engineer
equipment.
events.
4) Chief Engineer
Bruises, burns and
2) Members will be advised to wear enough
broken bones.
suitable clothing for the conditions (i.e. cold
and wet).
3) Members will be told to wear appropriate
shoes for the terrain and weather conditions.
4) If surfaces get slippery then they will be
cordoned off or wiped and dried to make them
safe again.
Code of
Practice



What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
Chief Engineer and engineering team will cover and secure all equipment in an outside broadcast. A marquee will be used to cover
equipment and it will be set up first in case it rains during set up. If equipment can be affected by the wind it will be secured to prevent
it falling over or being damaged.
General Secretary will ensure that all members are wearing appropriate protection against bad weather. Members must wear
appropriate clothing for the weather; suitable shoes for the terrain must be worn.
If surfaces get wet then the Chief Engineer will ensure equipment is packed up safely and promptly.
Hot Weather
Dehydration of
members, over
heating of
equipment.
Code of
Practice


Insufficient
Lighting
Trips, falls, bruises,
sprains, breaks.
Code of
Practice

Generators
Heat, Fire risk,
Risk of burns.
All Members
1) Ensure that water is available and advise
members to wear sunscreen, hats and
suitable clothing in hot weather
2) Equipment will be shaded and fans placed
where available for the benefit of equipment
and members
1
3
3
1) General
Secretary
2) Chief Engineer
General Secretary will ensure that all members are hydrated and wearing appropriate protection against hot weather.
Chief Engineer will ensure that equipment is shaded and kept cool during hot weather.
All Members
1) If there is insufficient light in the broadcast
areas lights will be put in suitable places.
1
3
3
1) Chief Engineer
The Chief Engineer will ensure there is lighting by the equipment if there is insufficient lighting in the broadcast area.
All Members
1) Ensure that generators are set up by an
experienced person and that the generator is
on even ground.
2) Rope off the generator so no-one can get
close to it.
3) Suitable containers will be used for
petrol/diesel; these will be labelled with their
contents and warning signs.
2
3
6
1)
2)
3)
4)
5)
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
Chief Engineer
What are the controls and actions?
(use numbers)
Controlled
Risk Rating
Who is at
risk?
Controlled
Likelihood
What are the
risks & potential
injuries?
Controlled
Severity
Hazard
Who is responsible
for the control?
4) The containers will be stored in a suitable
location away from electrical and heat
sources and away from the generator.
5) The petrol/diesel will only be used by the
Chief Engineer and vinyl gloves will be worn.
Code of
Practice






An experienced person will set up the generator and ensure the electrical cables are connected correctly.
Chief Engineer will rope off the area surrounding the generator as soon as it is in place to prevent people from coming into contact
with the generator. The area will include the electrical cables coming from the generator; where cables leave the area they will be
matted.
The Chief Engineer shall ensure that people are aware of the generators location verbally and will also place relevant signs by the
generator if necessary.
The Chief Engineer will ensure suitable containers are used for fuel and that they are labelled correctly.
The Chief Engineer will ensure the fuel containers are stored in a suitable location away from electrical and heat sources and away
from the generator; the fuel will only be brought out when it is needed to top up the generator.
The Chief Engineer is the only person who will handle the fuel and will ensure gloves are worn when handling fuel.
Sign Off
The undersigned believe this assessment to cover all significant risks associated with the above activity and accept their responsibilities for
ensuring associated controls are in place
Authorisation
Position
Print Name
Sign
Date
Station Manager
General Secretary
Please detail how this risk assessment will be communicated to all parties who must comply:
Communication
Who needs to understand this
assessment?
How will this be communicated to them?
Person Responsible
Members
In Training
Head of Presenter Training
And
And
Members Section on the website
Webmaster and General Secretary
Date
Risk Rating Guide
Below is a simple guide to help risk assessors determine the risk rating of each hazard identified.
A Risk Assessment should be ‘Suitable and Sufficient’. That is to say:
 It should identify the risks arising in connection with the activity.
 The level of detail included should be proportionate to the risk.
 It must consider all those who might be affected i.e. staff, students, etc.
 It should be appropriate to the activity and should identify the period of time for which it is to remain valid.
Risk = Likelihood X Severity
Likelihood
Very Unlikely
Unlikely
Possible
Likely
0
1
2
3
The Severity
No Action
First Aider
Doctor
A&E1
Very Likely
Certain
4
5
A&E2
Death
Likelihood
Severity
No injury
Bruising, minor cuts, grazes
Strains, Sprains, concussion
Loss of consciousness, blood loss, burns, breaks or injury resulting in Visit to A&E. Other non-permanent
chemical effects. Corrosive toxic, flammable substances, mild chemical irritation of eyes or skin. Harmful,
irritant substances
Permanent /partial/total disablement or other reportable injury/disease
Single Death or Multiple Death
Risk Rating
Score
Action
Trivial Risk
0-2
No further action required unless incidents occur
0
1
2
3
4
5
Death
A&E2
A&E1
Nurse
Unit
First
Aider
No
Action
Certain
25
20
15
10
5
0
Low Risk
3-4
No additional controls may be needed overall, but specific hazards may be reduced.
Monitoring is required to ensure controls are maintained. Review if an incident
occurs or more effective controls become available.
Very Likely
20
16
12
8
4
0
Moderate Risk
5 - 10
Efforts should be made to reduce the risk over a defined period of time.
Likely
15
12
9
6
3
0
High Risk
12 - 16
Work should not be started until the risk has been reduced. If work is in progress
Urgent action should be taken to reduce or control risks.
Possible
10
8
6
4
2
0
Intolerable Risk
20 - 25
The activity should cease until risks have been reduced to an acceptable level.
Unlikely
5
4
3
2
1
0
Very Unlikely
0
0
0
0
0
0