IOSH
Job Description
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Job details
Job Title:
IS Project Management Officer
Division:
Responsible to:
Responsible for:
Information Systems
Portfolio Manager
Working with the Portfolio Manager and across the
business, to provide the project management of I.S. &
Web related projects
Leicester
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£26,400 to £27,400 per annum
TBA
Location:
Grade:
Salary range:
Job-holder:
Job Ref:
Date:
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April 2015
Job purpose
To define project objectives, manage, plan, execute, and finalise projects, acquiring and utilising the
necessary resources and skills, within agreed parameters of cost, timescales and quality. To offer
clear reporting, communications and accountability definition for projects.
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Key result areas
Project Management
1. Deliver project and administrative support to assist in the delivery of I.S. & Web projects
2. To support the Project Management Framework in driving forward the organisation’s projects and
process changes.
3. To work with the Portfolio Manager, to co-ordinate projects, ensuring they are managed through
the IOSH Portfolio Management Framework (PMF) ensuring correct approval, Governance and
Quality Assurance processes are followed.
4. Producing, managing, storing and distributing the project governance documentation, throughout
the project life cycles including the version control, project plans, risk/issue logs, communications
and status reports.
5. Support with the production of Project budgets for sign off, monitoring costs, timescales and
resources used, and taking action where these deviate from agreed tolerances.
6. Successfully coordinate and chair Project Board/Team meetings, ensuring timely compilation of
reports and reporting to the Project Team.
7. To be pro-active in identifying potential risks, changes in scope and suggesting remedial
recommendations.
8. Delegate tasks and responsibilities to members of the Project team influencing them to take
positive action and accountability for their assigned responsibilities.
9. To maintain, own, use and communicate the project portfolio management tools through which
IOSH IS and Web Teams track and control up to 100 monitor projects and changes concurrently.
Development Support
1. Support the Business Analyst, and I.S. Team, with documenting business functional and nonfunctional requirements for simple subject areas within clearly defined boundaries as and when
required.
2. Offer post project support handing over to the business and operational teams throughout IOSH.
General Duties
1. To carry out any other reasonable duties within the remit of the role.
2. To manage the PMF resources and on-line project repository.
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4. Experience, knowledge, skills and training
Qualifications and Knowledge
 GCSE English and Maths or equivalent
 Experience of working within a formal project management environment – highly desirable
 Prince 2 or project management qualification or equivalent experience – desirable
 An understanding of information technology and its application to business issues - essential
Experience
 Experience of managing projects in a professional capacity - essential
 Experience of successful project initiation, planning and delivery – desirable
 Experience of detecting and resolving problems
 Experience of using a MS Project Server 2010 environment – desirable
Skills
 Ability to influence and communicate with stakeholders at all levels, with the confidence and
ability to negotiate and resolve conflict
 Risk management – able to identify, assess and manage project risks
 Working with others: ability to work effectively with colleagues, managers, suppliers and
stakeholders.
 Strong situational analysis and decision making abilities
Competencies
 To think logically and work methodically to produce realistic plans and to ensure delivery
against those plans
 To have the ability to quickly and accurately troubleshoot thinking creatively to resolve project
issues.
 To achieve thoroughness and accuracy with attention to detail
 To be self-motivated and able to work on own initiative as well as part of a team.
 To have excellent interpersonal, verbal and written communication skills to communicate
technical issues, understanding business process and requirements
 Interest in enhancing skills and learning new technologies
Training
 Working Safely and Manual Handling courses are obligatory for all IOSH Employees
 The job-holder should be willing to undertake any relevant training/qualifications necessary
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Job context
This role provides support to the Portfolio Management Framework and is a project management
service to the delivery of I.S. & Web related projects .
The I.S. Project Manager is accountable to the Portfolio Manager and, where relevant, project boards
in respect of each project.
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Job dimensions
The role has responsibility for supporting the I.S. Teams and other project teams, whilst acting as a
project manager and day to day accounting of project budgets across the IS function.
The job-holder will take lead responsibility for IS projects valued approximately £5k to £30k.
The job-holder is likely to be managing up to half a dozen projects at any time.
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Complexity and creativity
The job-holder performs a broad range of work, sometimes complex and non-routine, in a variety of
environments. Applies methodical approach to problem definition and resolution.
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The job-holder will be required to maintain sufficient breadth of knowledge of the functions within the
remit of responsibility to ensure they are efficiently and effectively managed.
The job-holder will be required to assist I.S. projects working with the management structure to ensure
that adequate funding, resources and project controls are in place.
The job-holder will rely on their creativity, problem solving and management skills in ensuring that
projects are efficiently run.
The job-holder will be strong at analytical thinking, acquiring a proper understanding of a project or
situation by breaking it down systematically into its component parts and identifying the relationships
between these parts.
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Decision making
The job-holder will be responsible for ensuring project controls are maintained and presented to the
Portfolio Manager.
The job-holder will be responsible for assessing and responding to project issues and may be required
to make decisions regarding resourcing, deadlines and utilising 3rd party contractors.
Makes decisions which may impact on the work assigned to individuals or phases of projects.
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Key internal and external contacts
Internal contacts
The role will communicate with stakeholders across the business, often acting in a pivotal position as
the link between technical and non-technical sides of the business.
Interacts with and influences department/project team members and all IOSH employees working on
project delivery and providing assistance on matters relating to the areas of responsibility.
To work with the IS team, Business Analyst , Online Development Manager, the Web Team and other
key stakeholders to enable clear and transparent communications.
The job-holder will have indirect contact with the volunteers and members working with IOSH in
supporting the information and online systems provided or accessed.
External contacts
The job-holder will also have contact with a range of external suppliers, for example:
 Software suppliers
 Training providers
 Consultants
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