Season Dates: ___________________________
TREASURER’S CERTIFICATION & TRAINING
Treasurer’s Manual

Mailed from the National Office upon notification of a new appointment

If not received, call Member Services at the National Office (800) USA-AYSO
Regional Treasurer Position Description

Download from the AYSO Web site: www.ayso.org

Review with Regional Commissioner
Treasurer Certification & Training
 AYSO’s Safe Haven
(Available online at www.aysotraining.org
and webinars)

Treasurer Workshop/Webinar (Signup Online: www.ayso.org
)

Budgeting for the Regional Board – Continued Training
NAP COMPLIANCE

Checking/Savings Accounts enrolled in NAP

All Checks coded with NAP Chart of Account codes

Statements and Cancelled Checks sent to the National Office

Monthly Deposit Report Forms sent to National Office by the 5 th of each month
(unless enrolled in NAP Online)

Region Checks o
Region # on checks o NATIONAL OFFICE or Region Local address on checks o Two Signatures required on all checks

Regional Commissioner, Treasurer, & Area Director plus another Regional
Board Member as registered account signatories
REGISTRATION DAY

Ensure trained volunteers oversee fee handling at Registration

Ensure Registration fees and forms are reconciled at the end of each
Registration event (Registration Reconciliation Form)

Deposit cash and checks on the same day or the very next business day
ACCOUNTS RECEIVABLE

Pay all Player Fee invoices within 30 days & before first practice

Monitor Accounts Receivable in eAYSO & pay invoices promptly
Date

ANNUAL BUDGET PLANNING
 Compare previous year’s NAP report to current NAP report for revenue and expense actuals

Ask Regional Board Members for Budget plans

Prepare Preliminary Budget for Board Review/Approval

Submit Annual Budget to Area Director by June 1 st & copy NATIONAL
OFFICE . If enrolled on NAP Online, the budget should be entered into NAP
Online and does not have to be submitted to the National Office.
1099 COMPLIANCE

Complete 1099 Worksheet & submit to NATIONAL OFFICE by January 10 th
 Request W9’s for each vendor reported
PROOF OF NON-PROFIT STATUS

Internal Revenue code section 501(c)(3), Federal Identification Number : 95-
6205398

Provide a Regional letter to sponsors, donors if requested. A sample letter can be downloaded off the AYSO web site at www.ayso.org
INTERNAL CONTROL PROCEDURES

A Cash receipt book is used for all cash payments received

Cash from any event is reconciled by at least two people and deposited on the first banking day possible

No pre-signed checks or blank checks

Reimbursement forms and receipts are required for all reimbursements

Monthly bank statement reconciliation is performed by a person not authorized signatory on the bank accounts or reviewed by someone who is not an authorized signatory on the bank accounts.
 Region’s financial records and procedures are audited at least annually by a
Regional Auditor or a volunteer who is not authorized to sign on the accounts.

Financial reports are provided to the Regional Commissioner and Board on a monthly basis or as requested.

Financial records (copies of receipts, expenses and all other financial documents) are maintained for at least seven years and are available to the audit process. Note: If Region uses NAP Online and uploads all supporting documentation, you do not need to physically keep the original documents.