Submission Guide for AAEE 2015 Full (draft) Paper following Structured
Abstract acceptance.
Deadline for submissions: Monday 24th August 2015
*Please only use this template if you have ALREADY submitted a structured abstract
Introduction
This template offers guidance on how to format your draft Full Paper, what you may include
in the paper itself, and some indication of what the criteria for the peer-review process will
scrutinise. This document has formats pre-defined and we encourage you to use them by
replacing the different sections with blocks of text from the body of your AAEE full-paper
submission.
The preferred format for submitting your (draft) paper for review is a .pdf file.
If following the peer review process and your (draft) paper is recommended for inclusion into
the conference proceedings you will be invited to submit a “camera ready” version of the paper
which incorporates all reviewer comments (if applicable). In this context “Camera ready”
means that no further review will be conducted and that any errors in your final draft will be
published as is.
The following topics address aspects of the review process which may influence how you
format your first draft full paper submission.
Anonymity
Full-papers are subject to a double-blind peer-review process (two reviewers will assess the
paper without knowing the identity of the author(s) of the manuscript submitted, as well as the
author(s) not knowing who the reviewers were).
Your submission should not include author details (names, affiliations or e-mails) within the
body of your paper. Before submission, authors should inspect their documents and remove
any personal information that may have been embedded through the authoring word processer
or PDF converter.
In the draft paper, authors can include references to their own publications (in the reference)
provided phrases such as “in our previous research” do not feature in the body of the paper.
If your paper makes reference to specific units, courses or institutions (affiliated with any of the
authors) then blank-out each alphanumeric character in these (identifiers) with an “X” character
instead. For example, replace the “... in the course ABC123 at the University of Somewhere”
with the following text instead “... in the course XXXXXX at the University of XXXXXXXXX”.
Authors should return the text to its original format in the final (camera ready) version of the
paper if the submission is recommended for inclusion into the conference proceedings.
Paper topics
The annual AAEE conference welcomes quality, authored (original) submissions addressing
a diverse range of topics relevant to contemporary engineering education, both in Australia
and world-wide.
To help increase the likelihood of your full-paper being accepted into the conference
proceedings, please note the following:

Papers must be original contributions which are not being considered for publication
elsewhere;

Papers need to demonstrate sound research principles and include complete and
adequate referencing as per this template;

Papers are to be well written: free of spelling and grammatical mistakes, clearly
structured to facilitate readability and following conference submission guidelines;

Papers submitted are assumed to contain no third-party copyright content;

By submitting papers, authors give consent for their papers and authorship details
(for all authors of a paper) to feature in the conference proceedings;

Where reviewers make recommendations for improvement of the draft submission,
the revised (camera ready) version of the (draft) paper should adequately address
reviewer comments. Where this has not been done to the satisfaction of the
conference Organising Committee, the paper may not be accepted at the conference;
and

Each paper will need at least one author to be registered to attend the
conference. Where this paid conference registration is incomplete by the
(registration) closure date, papers will not be included into the conference
proceedings.
Paper Formatting
Paper title and authors
Following your structured abstract submission with ExOrdo, you are NOT required to re-enter
this information at the beginning of your paper as in previous years. The authors are also
already recorded from when you submitted your structured abstract and therefore do no
need to be included again. You can still edit this information by logging into your ExOrdo
account.
Paper length

The paper should be 6 to 8 pages in total length

Papers (draft or camera ready) should NOT include page numbers.

Tables and figures must be placed in the body of the paper close to where they are
being referred to within the body of the text.
Normal Style (Word 2010)
The standard paragraph format is 11 pt Arial with preceding 6 pt space. (That is, there is
automatically a half line space before each paragraph). Please do not press ‘Enter’ twice at
the end of each paragraph!
Quotations

Use double quotes for short quotations: “To err is human, to forgive divine.”

Use single quotes for the qualified use of a particular term or phrase: ‘Normal’
students do their homework.

Use the Quote style for extended quotations. These should be indented and in 10 pt
Arial italics. If your quotation is more than one sentence or line, you should use the
Quote style.
Page set up

Use A4 paper size settings and use 2.5cm margins all around:

Top 2.5cm, Bottom 2.5cm, Left 2.5cm, Right 2.5cm. Leave the Gutter at 0cm.
Formatting your paper with styles
You should use the style in this document (Style: Word 2010). The paper will be reviewed
(and potentially) published exactly as you submit it, so be careful to follow the guidelines
carefully.
Header and Footer

Ensure that the final camera-ready version of your document includes the authors’
names and paper title in the footer.

Do not include the author(s)’ name(s) in the footer in the draft paper.

Do not use headers or page numbers.
Footnotes

Do NOT use footnotes in your paper.
Figures and Tables
Example: Figure 1: Captions for figures are displayed below the graphic

As demonstrated above and below, figures and tables should be centred.

Use style Caption for captions and titles, for figures and tables respectively.

Figure captions are usually placed beneath the figure and table captions are normally
placed above the table.

The word “Table” and “Figure” should have its first letter capitalised when it features
in the body of the text or within a caption.

Use the full format “Figure 1” rather than an abbreviated format “Fig. 1” when
referring to a figure or table within the body of the paper.

A table or figure should be preceded and followed with one line (space) free to the
adjoining paragraphs.
Example: Table 1: Captions for tables are displayed above the table
Stages in the AAEE 2015 Publishing Process
Submit draft paper
Monday 24th August
Submit final “camera ready” version
Monday 5th October
References
References are listed in Arial 10 point, single spacing (style: Reference).
Second and subsequent lines within each reference are automatically indented 0.5cm.
There is no white space (blank lines or space) between references.
Use American Psychological Association (APA) referencing both in text citations and for
listing references at the end of the paper.
Citations in text should be author and date:
… Bates (2000) contended that …
… Berge, Collins, and Dougherty (2000) found that …
… there is strong evidence of this in the literature (e.g., Reeves and Laffey, 1999).
References should be listed in alphabetical order in the reference list. Examples of
referencing different sources are given below:
Book:
Bates, A. W. (2000). Managing technological change: Strategies for college and university leaders.
San Francisco: Jossey-Bass.
Edited Book:
Grubb, M., & Neuhoff, K. (Eds.). (2006). Emissions trading & competitiveness: Allocations, incentives
and industrial competitiveness under the EU emissions trading scheme. London: Earthscan.
Chapter in book:
Berge, Z. L., Collins, M., & Dougherty, K. (2000). Design guidelines for web-based courses. In B.
Abbey (Ed.), Instructional and cognitive impacts of web-based education (pp. 32-40). Hershey, PA:
Idea Group Publishing.
Journal article:
Reeves, T. C., & Laffey, J. M. (1999). Design, assessment, and evaluation of a problem-based
learning environment in undergraduate engineering. Higher Education Research and Development,
18(2), 219-232.
Conference proceedings:
Mann, L., Brodie, L., Chang, R. & Howard, L. (2011). Engineering education research groups in
Australia: Implications for Australasian engineering educators. Paper presented at the Australasian
Association for Engineering Education Annual Conference, Fremantle, WA.
Online source:
Chandler, T. (2001). Outback and in again: A new graduate's experience of rural and remote nursing.
Sixth National Rural Health Conference. Retrieved March 18, 2005, from
http://www.abc.net.au/health/papers/paper11.htm.
Acknowledgements

Acknowledgements can be made after the References.

Use Heading 2 and then the Normal text style.

Leave one blank line after the Acknowledgements.
Copyright
The following copyright statement should be included at the end of your paper. Substitute
‘authors’ names’ in final (camera ready) version only:
Copyright © 2015 [insert names of authors here]: The authors assign to AAEE and educational
non-profit institutions a non-exclusive licence to use this document for personal use and in
courses of instruction provided that the article is used in full and this copyright statement is
reproduced. The authors also grant a non-exclusive licence to AAEE to publish this document
in full on the World Wide Web (prime sites and mirrors), on Memory Sticks, and in printed form
within the AAEE 2015 conference proceedings. Any other usage is prohibited without the
express permission of the authors.