Your Community
Heritage Program
Guide for Applicants 2012–2013
Applications close on
21 March 2013
For more information:
Freecall: 1800 653 004
Email: heritagegrants@environment.gov.au
Web: http://www.environment.gov.au/heritage/programs/ych/index.html
© Commonwealth of Australia 2013
This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part
may be reproduced by any process without prior written permission from the Commonwealth.
Requests and enquiries concerning reproduction and rights should be addressed to:
Department of Sustainability, Environment, Water, Population and Communities, Public Affairs,
GPO Box 787, Canberra ACT 2601 or email public.affairs@environment.gov.au
The views and opinions expressed in this publication are those of the authors and do not
necessarily reflect those of the Australian Government or the Minister for Sustainability,
Environment, Water, Population and Communities.
ii
CONTENTS
1.
About the Your Community Heritage program
2
2.
Eligibility
4
3.
Protecting National Historic Sites
6
4.
Recovering from Natural Disasters
8
5.
Commemorating Eminent Australians
10
6.
Sharing Community Heritage Stories
13
7.
Celebrating Community Heritage
16
8.
Items to note before applying for the Your Community Heritage program
18
9.
Applying for the Your Community Heritage Program
20
10.
General requirements and restrictions
21
11.
What happens next?
24
12.
Glossary of terms
29
1
1. ABOUT THE YOUR COMMUNITY
HERITAGE PROGRAM
1.1 Overview
Australia’s unique heritage is central to our
national identity. It is a source of national and
community pride, and a significant contributor
to our economic development and prosperity.
The Department of Sustainability,
Environment, Water, Population and
Communities (Department) is providing
funding through Your Community Heritage,
a competitive grants program, to: help
protect and conserve Australia’s nationally
significant historic sites; honour eminent
Australians who have made a significant
contribution to our nation; assist communities
to tell their heritage stories and enhance
community engagement in heritage
through celebrations and events.
1.2 Objectives
The objectives of the Your Community
Heritage program are:
• to protect, conserve and enhance the
values of significant historic heritage;
• to enhance the resilience of heritage
places to withstand natural disasters
such as floods, bushfires, storms,
and earthquakes;
• to contribute to the management and
the long term sustainability of significant
historic heritage sites;
• to commemorate eminent Australians;
• to bring communities together, and to enhance
community identity through sharing stories,
including multicultural stories; and
• to contribute to the preservation and
understanding of skills at risk of being lost.
1.3 Sub-Programs
In 2012–13, Your Community Heritage funding is
available under five sub-programs:
• Protecting National Historic Sites;
• Recovering from Natural Disasters;
• Commemorating Eminent Australians;
• Sharing Community Heritage Stories; and
• Celebrating Community Heritage.
The total funding appropriation for the
Your Community Heritage program in
2012–13 is up to $7.42 million.
Funding under each sub-program will be
determined by demand and the quality of
applications.
Note: Applications to the Protecting National
Historic Sites sub-program for 2013–14 should
also be submitted under this call, with funding also
being made available in 2013–14.
The total funding appropriation for the Protecting
National Historic Sites sub-program in 2013–14 is
up to $4.42 million.
2
1.4 Outcomes
1.7 Commemorating
Eminent Australians
The outcomes of the Your Community
Heritage program will include:
• Heritage needs of communities are met,
better understood and known;
• Improved conservation of Australia’s
World, National and local heritage places;
• Improved interpretation and access
to heritage places and stories;
• Improved community awareness of
heritage places, stories, skills and the
benefits of their heritage conservation; and
The grant funding for this sub-program focuses
on supporting activities to conserve existing
graves and memorials of Australians whose life
and work has made a significant contribution to
Australia and/or the world.
Grants of up to $10,000 (GST
exclusive) are available through
Commemorating Eminent
Australians.
• Contribute to an enhanced sense of
community pride and national identity.
1.8 Sharing Community
Heritage Stories
1.5 Protecting National
Historic Sites
The Protecting National Historic Sites
sub-program focuses on supporting
high priority activities to protect
and conserve Australia’s nationally
significant historic heritage.
The Sharing Community Heritage Stories
sub-program focuses on identifying, recording
and sharing stories that have important
historic, multicultural or social relevance to
local and Indigenous communities. Grants will
be made available for projects that explore
and communicate the stories that connect our
communities with their past.
Grants of $50,000 to $500,000
(GST exclusive) are available through
Protecting National Historic Sites.
Grants of $2,500 to $25,000 (GST
exclusive) are available through Sharing
Community Heritage Stories.
1.6 Recovering from
Natural Disasters
1.9 Celebrating
Community Heritage
The Recovering from Natural Disasters
sub-program is available to undertake natural
disaster recovery and mitigation activities
relating to local historic heritage places.
The Celebrating Community Heritage
sub-program focuses on enhancing community
engagement and building capacity in local
communities. Grants will be made available
to promote a sense of pride and connection to
local heritage places, including community
heritage celebrations, and workshops which
encourage retention of skills at risk of being lost.
Grants of $5,000 to $70,000 (GST
exclusive) are available through
Recovering from Natural
Disasters.
Grants of $2,500 to $25,000
(GST exclusive) are available through
Celebrating Community Heritage.
3
2. ELIGIBILITY
2.1 Who can apply?
2.3 Assessment of applications
You are eligible to apply if you are:
Applications will initially be assessed against
the general eligibility criteria outlined in this Part
and the General Requirements and Restrictions
detailed in Part 10 of this Guide for Applicants.

an Australian legal entity able to enter into

a funding agreement with the Australian
Government (for example, a company
under the Corporations Act 2001 (Cth)
or an incorporated association under
State or Territory law); and/or

a state or territory government department,

agency or authority or local Council.
All general eligibility criteria must be met in
order for the application to be considered eligible
and progressed to the next assessment phase
for the specific eligibility criteria of the relevant
sub-program (see further on this below).
If you do not hold a current ABN, you will
be required to complete a ‘Statement by
a Supplier’ form (available from the
Australian Taxation Office) before entering
into any funding agreement with the
Australian Government.
2.4 Application requirements
2.2 Who cannot apply?

The budget for the proposal must be
itemised and include evidence of any
co-contributions where required.
You are not eligible to apply if you:
• have an overdue final report and/
or acquittal for a previous Australian
Government grant, including Jobs Fund
(Heritage Projects), National Historic Sites,
Commemorating Eminent Australians,
National Heritage Investment Initiative,
Indigenous Heritage Program, Community
Action Grant and/or ad hoc Australian
Government heritage related grant; and/or
• have previously received grant funding
for the same activities; or
• are an Australian Government department,
agency or authority, unless you are a body
subject to the Commonwealth Authorities
and Companies Act 1997 (CAC Act).

The application must be submitted by
5:00pm (AEDT) on 21 March 2013.

The application must be submitted on the Your
Community Heritage program application form,
preferably through the online system.

The applicant must be an entity eligible
to apply, as outlined above.
2.5 Specific eligibility criteria
In addition to the general eligibility criteria and
application requirements, your application
must meet the specific eligibility criteria for the
sub-program you are applying for. The eligibility
criteria for each sub-program are contained
on the sub-program specific pages, further on
in this Guide for Applicants.
4
2.6 How will applications
be assessed?
If your application is deemed eligible
for the sub-program you are applying
for, it will then be assessed against
the following considerations:
1. Priority of the project
• manage risks to the project through
adequate planning;
• seek and obtain the relevant skills and
experience of the project team members
and whether adequate resources are
available (eg infrastructure, facilities
and equipment) to successfully deliver
the project;
• outsource works to an external party
(if required); and
• The significance of the place,
person or story;
• The demonstrated priority, urgency
or need for the project; and
• For the Sharing Community Heritage
Stories and the Celebrating Community
Heritage sub-programs – evidence of a
substantial level of community support
for the project, demonstrated by letters
of support.
2. Ongoing benefits of the project
Demonstrate the level to which:
• the project will promote an appreciation
and/or understanding of a heritage place,
person, story or heritage skill; and
• the project delivers multiple and/or
longer term outcomes.
• seek and obtain relevant approvals
and/or licences within suitable timeframes
in order to ensure proposed timelines
are met.
4. Value for money
Demonstrate the level to which:
• the application represents value for money,
when considering the budget against the
considerations listed above;
• the applicant has demonstrated a
significant commitment to management
or promotion of the project;
• the heritage activities are innovative
for your organisation;
• the project outcomes will be promoted; and
3. Capacity to deliver
Demonstrate the capacity of the applicant to:
• complete the project, having regard to
how many other projects the applicant is
currently undertaking / applying for, and
available resources;
• achieve the proposed timelines to ensure
the timely delivery of the project;
5
• For the Protecting National Historic Sites
sub-program – evidence that the applicant
intends to sustain the project into the
future.
Further details on the assessment process
can be found within Part 8.5 of this Guide
for Applicants.
3. PROTECTING NATIONAL
HISTORIC SITES
3.1 Objective
The Protecting National Historic Sites
sub-program aims to assist owners and
managers of nationally significant historic
heritage sites to maintain and conserve
the heritage values of these sites.
3.2 What activities are
eligible for funding
under the Protecting
National Historic Sites
sub-program?
A range of activities for nationally significant
historic sites is eligible for funding under
this sub-program. These include:

conservation or restoration activities
identified in a Management Plan;

development of Management Plans or
improved management arrangements;

building the sustainability of sites, including
through planning and development of
facilities to enhance visitor understanding
and access; and

research activities which contribute to
development of conservation policies
to protect the heritage values of a site.
3.3 What activities are
ineligible for funding
under the Protecting
National Historic Sites
sub-program?
Funding for this sub-program will not be
approved for:
• interpretation activities that assist visitors
to understand the site which do not involve
built structures, access or facilities;
• celebrations or promotional activities; or
• the transfer or acquisition of property.
Please note that funding for some
types of interpretation activities may be
available under the Sharing Community Heritage
Stories sub-program, and funding for celebrations
may be available under the Celebrating
Community Heritage sub-program.
3.4 How much funding can you
apply for under the
Protecting National Historic
Sites sub-program?
The Protecting National Historic Sites
sub-program will provide funding of between
$50,000 to $500,000 (GST exclusive) to
approved projects. Applications for amounts
outside this range will be treated as ineligible.
Note: Applications to Protecting National
Historic Sites for 2013–14 should also be
submitted under this call, with funding also
being made available in 2013–14.
6
obtained early in the delivery of the project,
prior to works commencing;
3.5 Specific eligibility
criteria
In addition to the general eligibility criteria for
the Your Community Heritage program, to be
eligible for funding through the Protecting
National Historic Sites sub-program, your
application must address the following
specific eligibility criteria:

the proposal must concern a place or
structure that is on the National Heritage
List or another national, state/territory
register and considered nationally
significant for its historic values;

the place or structure which is the
subject of the application, must be
publicly accessible;

if you are not the owner of the place
concerned, the application must include
written evidence of the owner’s consent
to implement the project;

the application must provide evidence that
the works will be carried out in accordance
with heritage best practice as contained in
the Burra Charter, and endorsed by an
appropriate technical advisor, such as a
heritage architect;

eligible activities such as those described
at 3.2 of this document must be carried
out in accordance with a Management
Plan. If a current Management Plan does
not exist, the works must be endorsed by
the project’s technical advisor;

the application must provide evidence of
50% or more in co-contributions
(cash/in-kind) from you, your organisation
and/or a third party, towards the total
cost of your project;

evidence must be provided demonstrating
that any necessary approvals, licences,
permissions, etc, either have been sought
and obtained, or will be sought and
7

if the total cost of any individual project
activity, as detailed within the project
budget, exceeds $10,000 (GST exclusive)
you must attach three written quotes
to your application.
If it is not possible to obtain three
quotes, you will be required to provide
an explanation within your application
as to why you have not been able to
obtain three quotes; and

the project must be able to be completed
by 20 December 2014.
3.6 Timing –
commencement and
completion of projects
The commencement date for projects is the
date the Department delegate countersigns
the funding agreement that the recipient
has signed and returned to the Department.
Projects must be able to be
completed by 20 December 2014.
3.7 Frequently Asked
Questions
For further information, please refer to the
Frequently Asked Questions (FAQs) available
on the Your Community Heritage website
at http://www.environment.gov.au/heritage/
programs/ych/faqs.html
Note for applicants
Listing on the Register of the National
Estate (RNE) does not imply the site
is on the National Heritage List.
4. RECOVERING FROM
NATURAL DISASTERS
4.1
Objective
The Recovering from Natural Disasters
sub-program aims to assist in the recovery of
historic heritage sites affected by recent
natural disasters such as floods, bushfires,
storms and cyclones. The Recovering from
Natural Disasters sub-program will also make
funding available to increase an affected
site’s resilience to possible future natural
disaster events.
4.2 What activities are
eligible for funding
under the Recovering
from Natural Disasters
sub-program?
A range of activities is eligible for funding
under this sub-program. These include:

activities that repair or restore damage
to affected historic heritage sites; and

works that would make the site more
resilient to possible natural disasters
in the future.
4.3 What activities are ineligible
for funding under the
Recovering from Natural
Disasters sub-program?
Funding for this sub-program will not
be approved for:
• Works or activities for which you have already
received funding. For example, through
another emergency/disaster relief program;
• Purchase of insurance policies/increase
in coverage of existing policies; and/or
• Digitisation of historical records
(e.g. Council held records).
4.4 How much funding
can you apply for
under Recovering from
Natural Disasters?
The Recovering from Natural Disasters
sub-program will provide funding of between
$5,000 to $70,000 (GST exclusive) for approved
projects. Applications for amounts outside this
range will be treated as ineligible.
For the 2012–13 funding round, applications for
the same site will be permitted to be submitted
under the Recovering from Natural Disasters
sub-program only. Each project applied for must
meet the specific eligibility requirements, and
must be able to be delivered independently (that
is, each project should be able to be completed in
isolation to another project).
8
4.5 Specific eligibility
criteria
In addition to the general eligibility criteria for
the Your Community Heritage program, to
be eligible for funding under the Recovering
from Natural Disasters sub-program, your
application must address the following
specific criteria:

the application must concern a place
identified on, at a minimum, a local
heritage List or Inventory or State/Territory
Register for its historic values;

the application must include evidence
that the place is in a natural disaster
affected area that was officially declared
since 1 January 2009, by providing a copy
of the relevant state/territory government
gazettal/declaration;

the application must demonstrate that
any damage you are proposing to repair
with the use of Recovering from Natural
Disasters sub-program funding is not
covered by insurance, either by providing
a letter from your insurance provider
showing the proposed works are not
covered by your policy, or by submitting a
signed statutory declaration to this effect;

if the application relates to repair or
restoration, you must provide evidence
that the damage you are applying for
funding to repair was as a result of the
recent natural disaster;

the application must include evidence that
the works will be carried out in accordance
with heritage best practice as contained
in the Burra Charter, and endorsed by
a Heritage Advisor, in consultation with
your local Council;

if you are not the owner of the place
concerned, the application must include
written evidence of the owner’s consent
to implement the project;
9

evidence demonstrating that any necessary
approvals, licences, permissions, etc, either
have been sought and obtained, or will be
sought and obtained early in the delivery
of the project, prior to works commencing;

if the total cost of any individual project
activity, as detailed within the project budget,
exceeds $10,000 (GST exclusive)
you must attach three written
quotes to your application.
If it is not possible to obtain three
quotes, you will be required to provide
an explanation within your application
as to why you have not been able to
obtain three quotes; and

the project must be able to be completed by
30 June 2014.
4.6 Timing – commencement
and completion of
projects
The commencement date for projects is the
date the Department delegate countersigns the
funding agreement that the recipient has signed
and returned to the Department.
Projects must be able to be completed by
30 June 2014.
4.7 Frequently Asked
Questions
For further information, please refer to the
Frequently Asked Questions (FAQs) available
on the Your Community Heritage website
at http://www.environment.gov.au/heritage/
programs/ych/faqs.html
5. COMMEMORATING
EMINENT AUSTRALIANS
5.1
Objective
The Commemorating Eminent Australians
sub-program aims to assist in the
conservation of existing graves and
memorials of deceased persons, both in
Australia or overseas. Such persons must
be eminent Australians whose life and
work has made a significant (non-military)
contribution to Australia and/or the world.
5.2 What activities are
eligible for funding
under the
Commemorating
Eminent Australians
sub-program?

Conservation or restoration of
existing graves or memorials of
an eminent Australian;

Maintenance of graves and memorials of
Prime Ministers and Governors General;

Installation of, for example, a plaque
or interpretive materials, honouring
an eminent Australian; and

Development of a Management Plan
for an existing grave or memorial of
an eminent Australian.
5.3 What activities are
ineligible for funding
under the Commemorating
Eminent Australians
sub-program?
Funding for this sub-program will not be
approved for:
• general maintenance of graves
(other than those of Prime Ministers and
Governors-General). Maintenance includes
repair work such as painting, weeding,
or graffiti removal and is generally the
responsibility of the next of kin;
• the erection of new graves or
other significant capital works;
• military or war-related graves or memorials.
Applications for this type of funding can be made
to the Department of Veterans’ Affairs. See
http://www.dva.gov.au/commems_oawg/OAWG/
about_OAWG/Pages/index.aspx for information;
• medallions, including commemorative
medallions to mark a nationally
significant person;
• archaeological work, including
archaeological surveys of historical sites;
• construction or repair of memorial halls
or sporting facilities; and
• memorials that are not on public display.
10
5.4 How much funding
can you apply for under
the Commemorating
Eminent Australians
sub-program?

evidence demonstrating that any
necessary approvals, licences,
permissions, etc, either have been
sought and obtained, or will be sought
and obtained early in the delivery of the
project, prior to works commencing;
The Commemorating Eminent Australians
sub-program will provide funding of up
to $10,000 (GST exclusive) to approved
projects. Applications for amounts above
this will be treated as ineligible.

if the total cost of any individual project
activity, as detailed within the project
budget, exceeds $10,000 (GST exclusive)
you must attach three written quotes
to your application.
5.5 Specific eligibility
criteria
In addition to the general eligibility criteria
for the Your Community Heritage program,
to be eligible for funding through the
Commemorating Eminent Australians
sub-program your application must
address the following specific criteria:

the application must concern an eminent
deceased Australian and provide evidence
that the eminent person has met at least
three or more of the Eminency Criteria
outlined below;

the grave or memorial of the eminent
person must be pre-existing and
publically accessible;

if undertaking the installation of, for
example, a plaque or interpretive materials,
honouring an eminent Australian, it must
be publically accessible;

the application must provide evidence
that the works will be carried out in
accordance with heritage best practice as
contained in the Burra Charter, and
endorsed by an appropriate technical
advisor, such as a heritage architect;

if applicable, evidence must be provided
that the next of kin of the eminent person
has been consulted and given their
consent to implement the project or that
best efforts have been made to contact a
next of kin of the eminent person;
11
If it is not possible to obtain three
quotes, you will be required to provide
an explanation within your application
as to why you have not been able to
obtain three quotes; and

the project must be able to be completed
by 30 June 2014.
Eminency Criteria:
For the purposes of the Commemorating
Eminent Australians sub-program, an
eminent person is one who meets a minimum
of three of the following criteria:

the individual was a Prime Minister of
Australia, or Governor General of Australia;

the individual is listed in the Australian
Dictionary of Biography;

the individual received a national or
international award (for example, Nobel
Prize, Cross of Valour (Australia), George
Cross, the General Division of the Order of
Australia – Companion of the Order (AC),
Officer of the Order (AO), Member of the
Order (AM), Medal of the Order (OAM));

information relating to the individual
and their endeavours is easily
accessible (there are a number of
independent internet, media, books
and/or biographical references on the
individual and/or their achievement);

there is evidence of recognition of the
individual from a peer group/s, or national
or international organisations representing
the field in which the individual served;
and/or

the individual reached prominence
within their field or endeavour through:
– exceptional achievement;
– substantial contribution to a field
or cause;
– high level qualifications;
– distinguished employment;
– research;
– authorship or creativity; or
– entrepreneurship.
5.6 Timing –
commencement and
completion of projects
The commencement date for projects is the date
the Department delegate countersigns the funding
agreement that the recipient has signed and
returned to the Department.
Projects must be able to be completed by
30 June 2014.
5.7 Frequently
Asked Questions
For further information, please refer to the
Frequently Asked Questions (FAQs) available
on the Your Community Heritage website at http://
www.environment.gov.au/heritage/programs/ych/
faqs.html
12
6. SHARING COMMUNITY
HERITAGE STORIES
6.1
Objective
The Sharing Community Heritage
Stories sub-program aims to explore
and communicate stories that connect
communities with their past. It aims to extend
public knowledge and interest in Australia’s
heritage by identifying, recording and
sharing stories that have important historic,
multicultural or social relevance to local and
Indigenous communities.
6.2 What activities are
eligible for funding
under the Sharing
Community Heritage
Stories sub-program?
A range of activities is eligible for funding
under this sub-program. These include:
6.3 What activities are
ineligible for funding
under the Sharing
Community Heritage
Stories sub-program?
Funding for this sub-program will not be
approved for:
• research and/or compilation of
family histories;
• projects to preserve or provide access to
nationally significant documentary heritage
collections (Australian Government grants
for this purpose may be available under
the Community Heritage Grants Program,
administered by the National Library
of Australia – see notes at the end of
this Part);

holding story telling/oral history sessions
or presenting related research;
• stories that contain inappropriate or
offensive material (determined at the
Department’s absolute discretion);

producing exhibitions;
• works activities; and

production of print materials such as
booklets, brochures, pamphlets;
• digitisation of collections (e.g. council
records, journals, newspapers, etc).

development of audio tours;

development of interactive tours;

creation of interpretive signage including
installation of plaques;

research activities that will improve
community understanding of a site;

comparative analysis to investigate
nationally-significant values in the case of
places on the Australian Heritage
Council’s National Heritage assessment
work plan; and

telling traditional Indigenous stories.
13
6.4 How much funding can
you apply for under the
Sharing Community
Heritage Stories
sub-program?
The Sharing Community Heritage Stories
sub-program will provide funding of between
$2,500 and $25,000 (GST exclusive) to approved
projects. Applications outside this range will be treated
as ineligible.
6.5 Specific eligibility
criteria

the application must include an outline
of how the project will be promoted and
publicly disseminated;
In addition to the general eligibility criteria
for the Your Community Heritage program,
to be eligible for funding through the Sharing
Community Heritage Stories sub-program
your application must address the following
specific criteria:

the application must provide evidence of 25%
or more in co-contributions (cash/in-kind)
from you, your organisation and/or a third party,
towards the total cost of your project;

the application must concern a historic or
Indigenous place or story of important
historic, multicultural or social relevance to
a local community;

the application must include
evidence of substantial community
support for the project through letters
of support. Letters of support from, for
example, local council, a state or
territory heritage office, National Trust,
appropriate Traditional Owners/Elders
or an Indigenous Land Council, local
businesses and community
organisations or “Friends of” group.
The letters of support should be
signed and dated by a duly authorised
representative of the supporting entity;

stories must be able to be
publicly accessible, usable, and
able to be reproduced without
copyright infringement
implications;

if the total cost of any individual project activity,
as detailed within the project budget, exceeds
$10,000 (GST exclusive) you must attach
three written quotes to your application.
If it is not possible to obtain three quotes,
you will be required to provide an explanation
within your application as to why you have
not been able to obtain three quotes; and

the project must be able to be completed
by 30 June 2014.
6.6 Timing –
commencement and
completion of projects
The commencement date for projects is the
date the Department delegate countersigns
the funding agreement that the recipient has
signed and returned to the Department.
Projects must be able to be
completed by 30 June 2014.

stories must be properly
sourced and referenced, with
appropriate acknowledgments;

stories and research outcomes must be
compiled in a format suitable for online
access and for publishing on a website;
14
6.7 Frequently Asked
Questions
For further information, please refer to the
Frequently Asked Questions (FAQs) available
on the Your Community Heritage website at
http://www.environment.gov.au/heritage/
programs/ych/faqs.html
Notes
This sub-program of the Your Community
Heritage program is different to the National
Library of Australia’s Community
Heritage Grants program. That program
provides funding of up to $15,000 to
community groups to help preserve and
manage locally held cultural collections of
national significance. In the past, the grants
have helped with significance assessments,
preservation needs assessments,
and conservation activities. Further
information regarding the National Library
of Australia Community Heritage Grants
program is available at www.nla.gov.au/
awards-and-grants/chg.
The Department also administers the
Indigenous Heritage Program. Further
information on the Indigenous Heritage
Program is available at: www.environment.gov.
au/heritage/programs/ihp
15
7. CELEBRATING
COMMUNITY HERITAGE
7.1 Objective
The Celebrating Community Heritage
sub-program aims to promote community
identity, a sense of pride, and foster
connections to local heritage places.
7.2 What activities are
eligible for funding
under the Celebrating
Community Heritage
sub-program?
A range of activities is eligible for funding
under this sub-program. These include:
7.3 What activities are
ineligible for funding
under the Celebrating
Community Heritage
sub-program?
Funding for this sub-program will not be
approved for:
• events which are not open to the public;
• events which are not directly linked to
promoting awareness or celebration of a
heritage site or historic event;
• events that are of a political nature, such
as rallies or political forums;

community heritage activities that promote
conservation and a sense of pride and
connection to local heritage places;
• events that are ‘business as usual’ for the
applicant – i.e. ongoing/recurring events;

heritage forums or community fairs;
• meetings;

public workshops to teach or demonstrate
traditional construction methods at
risk of being lost, for example, through
demonstrations of conservation at a site;
• annual general meetings;
• works activities;
• conferences and conventions; or
• trade shows.

heritage open days and tours;

celebration or commemoration of
a historic/Indigenous event; and

teaching traditional knowledge and
understanding of Indigenous customs.
16
7.4 How much funding
can you apply for
under the Celebrating
Community Heritage
sub-program?
The Celebrating Community Heritage
sub-program will provide funding of between
$2,500 and $25,000 (GST exclusive) to
approved projects. Applications outside
this range will be treated as ineligible.
7.5 Specific eligibility criteria
In addition to the general eligibility criteria for
the Your Community Heritage program, to be
eligible for funding through the Celebrating
Community Heritage sub-program your
application must address the following
specific criteria:

the application must concern a
historic or Indigenous celebration of
important historic, cultural or social
relevance to a local community, a
celebration that promotes a sense of
pride and connection to a local heritage
place, or an event that involves
demonstrating or teaching related skills;

the application must include
evidence of substantial community
support for the project through letters
of support. Letters of support from, for
example, local Council, a state or
territory heritage office, National Trust,
appropriate Traditional Owners/Elders
or an Indigenous Land Council local
businesses and community organisations,
“Friends of” group. The letters of
support should be signed and dated
by a duly authorised representative
of the supporting entity;

the application must include an outline
of how the celebration will be promoted
to the public;
17

the application must provide evidence of
25% or more in co-contributions
(cash/in-kind) from you, your organisation
and/or a third party, towards the total cost
of your project;

if you are not the owner of a place
which is the subject of the celebration,
the application must include written
evidence of the owner’s consent to
implement the project;

if the total cost of any individual project
activity, as detailed within the project
budget, exceeds $10,000 (GST exclusive)
you must attach three written quotes
to your application.
If it is not possible to obtain three
quotes, you will be required to provide
an explanation within your application
as to why you have not been able to
obtain three quotes; and

the project must be able to be completed
by 30 June 2014.
7.6 Timing –
commencement and
completion of projects
The commencement date for projects is the
date the Department delegate countersigns
the funding agreement that the recipient has
signed and returned to the Department.
Projects must be able to be
completed by 30 June 2014.
7.7 Frequently Asked
Questions
For further information, please refer to the
Frequently Asked Questions (FAQs) available
on the Your Community Heritage website at
http://www.environment.gov.au/heritage/
programs/ych/faqs.html
8. ITEMS TO NOTE BEFORE
APPLYING FOR THE
YOUR COMMUNITY
HERITAGE PROGRAM
8.1 What to include with
your application
As there are limited funds available through
the Your Community Heritage program, all
applications will be assessed on the basis of
information provided in the application form.
It is therefore important that your application
includes all the relevant information as
outlined in this Guide for Applicants as it may
not be possible to contact you for missing
information or to clarify unclear details.
The information required on the application
form includes (but is not limited to):

full details of the project, including an
explanation of the significance of the
person, place or story (where appropriate);

a project plan;

a budget that indicates the total
estimated cost of the proposed activities
and evidence of sources of funding
sought or provided, such as cash or
in-kind contributions;

if applicable, a letter of support
from the site owner/manager; and

if applicable, a letter of endorsement for
the activities from a Heritage Advisor,
if you are undertaking works.
You should also ensure that your application
addresses each of the specific eligibility criteria for
the relevant sub-program. The online application
process will guide you through the requirements.
Please refer carefully to the relevant section\s
in this Guide for Applicants on the specific
requirements of each sub-program under the
Your Community Heritage program.
If required or requested, please only attach the
relevant pages of a conservation management
plan, and not the entire conservation
management plan.
8.2 Number of
permitted applications
Applicants are able to apply only once to the
Protecting National Historic Sites, Commemorating
Eminent Australians, Sharing Community
Heritage Stories, and Celebrating Community
Heritage sub-programs of the Your Community
Heritage program for every place, person, story or
celebration, as relevant. That is, you may submit
more than one application per sub-program so long
as you are applying for works on a different site, it
is a different eminent person, a story on a different
topic, or a celebration at a different site.
Each project must meet the specific eligibility
requirements for the sub-program to which
you are applying, and should be able to stand
alone. That is, each project should be able to be
completed in isolation of another project.
18
For the 2012–13 funding round, applications
for the same site will be permitted to be
submitted under the Recovering from Natural
Disasters sub-program only. Each project
applied for must meet the specific eligibility
requirements, and must be able to be
delivered independently (that is, each project
should be able to be completed in isolation to
another project).
If applying for more than one sub-program,
applicants will be required to rank their projects
in order of priority / preference. The capacity
of the applicant to deliver each project within
the required time frame will be taken into
consideration during the assessment process.
8.3 Reporting
Please note that if you are successful in
obtaining funding under the Your Community
Heritage program, you will be required to
submit detailed reports on progress throughout
and on completion of your project. Applicants
should consider collecting relevant baseline
data to assist in reporting on outcomes before
submitting their application. For example,
building condition, visitor numbers, or website
hits may provide useful baseline data to
measure against.
8.4 Timing
You must be able to show that your project
can be completed within the necessary
timeframe (see sub-programs for details).
In considering the timing of your project,
you should consider whether your
project requires any relevant approvals,
permissions, licences, etc.
8.5 Assessment process
The Department is committed to ensuring
that the process for funding projects under
the Your Community Heritage program is fair
and in accordance with the current
Commonwealth Grant Guidelines.
19
Assessment of applications will be undertaken
by Australian Government staff (which may
include staff from various Commonwealth
agencies) and representatives from the
community. Individual assessors will include
people with necessary expertise and technical
specialisation as required for the project being
considered.
The Your Community Heritage program is a
competitive funding program. Applications
will be assessed for eligibility against the
general eligibility criteria and then against
the relevant sub-program specific eligibility
criteria, and will then undergo a selection
process, based on the four considerations
outlined on pages 5-6.
Where an applicant has submitted multiple
applications, the priority or preference
of submitted projects may also be taken
into account.
The Minister for Sustainability, Environment,
Water, Population and Communities will
make the final decision on all projects to be
funded, and this decision is final. There is
no right of appeal, however the Department
may, at its discretion, revisit the assessment
process in exceptional circumstances.
Strategic or exceptional projects may also
be funded outside the competitive funding
process, provided such projects meet
the objectives of the Your Community
Heritage program.
8.6 Frequently Asked
Questions
A set of Frequently Asked Questions (FAQs)
have been provided on the Your Community
Heritage program’s website.
If you have a specific question that is not answered
by the FAQs, please contact the Department by email
at: heritagegrants@ environment.gov.au
9. APPLYING FOR THE
YOUR COMMUNITY
HERITAGE PROGRAM
9.1 How to apply
To post your application
• Read this Guide for Applicants carefully
before preparing your application.
• Post your application form to:
The Program Manager
Your Community Heritage Program
Grants Services Section
Department of Sustainability, Environment,
Water, Population and Communities
GPO Box 787
CANBERRA ACT 2601
• All applications must be submitted
using the Your Community Heritage
program application form available from
www.environment.gov.au/heritage/
programs/ych .
• The Department of Sustainability,
Environment, Water, Population and
Communities has developed an online application system for the
program, and this is the Department’s
preferred method of receiving
applications.
• Regardless of your method of applying,
please keep a copy of your application
for your records.
To apply online
• To access the online application
system and lodge your application/s go
to: www.environment.gov.au/heritage/
programs/ych and follow the instructions.
• Postal applications must be postmarked by the closing date.
Applicants should note that there are a number of questions
in the application form which are marked as ‘mandatory
fields’. Failure to answer these questions may result in your
application being treated as ineligible.
If you cannot access the online application system, or
have difficulties completing your application through this
system, please contact the Department; details are in
section 9.3 of this document. Please make sure you allow
enough time for alternative arrangements to be made
before the closing time for applications.
9.2 Closing date for applications
Please ensure you lodge your application by
5:00pm 21 March 2013
To email your application
• Email your application form to:
heritagegrants@environment.gov.au
• If you do not receive confirmation of
submission of your application from
the Department, please contact us.
Late applications will be considered ineligible
and will not be assessed.
No supporting or additional documentation will be
accepted after the closing date. Applications must
be complete at the time of submission.
9.3 Contacting the Department
If you have questions about the Program, any of the
sub-programs, or the application process, please contact the
Grant Services Section:
• phone: 1800 653 004 (free call)
• email: heritagegrants@environment.gov.au
20
10. GENERAL REQUIREMENTS
AND RESTRICTIONS
10.1 What types of project
expenses are not
eligible for funding
or are subject
to restrictions?
There are several types of activities or
costs which are not eligible for funding
at all under the Your Community Heritage
program. There are also some types of
project expenses which will only be
funded where specific conditions are met.
These are outlined further below.
10.2 Administrative
costs and overheads
Administrative costs and overheads (eg
project coordination, office accommodation,
office equipment hire, phone/internet costs,
electricity costs, printing/photocopying,
insurance costs, costs associated with
legally required documents such as cultural
heritage site searches, permits etc) are not
eligible for funding, unless these expenses
are clearly demonstrated to be additional to
the normal day to day running costs of the
organisation and are shown in the project
plan to relate directly to specific project
objectives and measurable outcomes and fit
within a defined timeframe. In these
circumstances, the Your Community
Heritage program will only provide up to
15% of the total requested project funding
for expenditure on the total costs of these
types of administrative costs and
overheads.
21
10.3 Audited financial
statements
Unless your organisation is audited by a State or
Territory Auditor General, all projects funded
under the Your Community Heritage program will
need to be audited by an external independent
auditor (qualified accountant).
If your organisation is audited by a State or
Territory Auditor General, you will need to
prepare a financial statement that is certified by
your Chief Financial Officer, including certification
that your organisation is in fact audited by a
State or Territory Auditor General.
The Your Community Heritage program may
provide up to $1,500 (GST inclusive) towards the
costs of obtaining audited financial statements for
a project for those organisations not audited by
a State or Territory Auditor General.
10.4 Food and accommodation
Food and accommodation expenses,
unless clearly demonstrated to be essential to
achieving specific project outcomes as detailed
in the project plan are ineligible for funding.
Notwithstanding the exception outlined
above, the purchase of alcohol will not be
funded.
10.5 Purchase of assets
Purchase of assets, including computers,
land, buildings or vehicles is not eligible for
funding unless it is clearly demonstrated
that this is essential to completing specific
project elements detailed in the project plan.
The hire or lease of vehicles is also not
eligible for funding, unless it is
clearly demonstrated that this is
essential to completing specific project
activities detailed in the project plan.
Funding to lease equipment may be
considered where it is essential to the
completion of on-ground works or to
achieve specific project activities.
10.6 Retrospective funding
The Department will not fund activities
retrospectively. Applications to fund projects
already completed or underway are not
eligible as costs cannot be reimbursed
retrospectively. If you apply for funding
do not begin projects dependent on
Your Community Heritage program
funding, until the funding agreement is
executed by the Department.
10.7 Salaries and
labour expenses
Salaried positions related to the normal
ongoing operations of an organisation will not
be funded.
Volunteer labour is not eligible for funding but
may be used as a co-contribution to the project
at the rate of up to $50 per person per hour.
Applications may seek funding to engage
consultants or contractors with relevant
knowledge and/or specialist expertise that
is required to complete the project. If the
estimated cost of such work is more than
$10,000 (GST exclusive), three written quotes
must be obtained, with copies attached to
the application. A detailed description of the
activities to be undertaken will be required.
In all cases, contact and qualification details
of consultants/contractors must be provided.
If it is not possible to obtain three quotes,
you will be required to provide an explanation
within your application as to why you have not
been able to obtain three quotes.
10.8 Travel
International travel is not eligible for funding.
Domestic travel is not eligible for funding,
unless it is clearly demonstrated to be
essential to the success of the project, and it is
demonstrated that this travel would contribute
to specific project outputs included in the
project plan.
Funding will not be provided under the
Your Community Heritage program for
salaries or labour expenses, unless
these expenses are proven to be directly
attributable to the discrete project with
measurable outputs in a project plan.
22
10.9 Natural Resource
Management
What co-contributions
are not acceptable?
Natural Resource Management projects
are generally ineligible.
The following activities, financial sources
and/or costs will not be considered to be valid
co-contributions for the purposes of a project:
The Department of Sustainability,
Environment, Water, Population and
Communities has several programs which
support environmental works and natural
resource management, such as the
Caring for our Country initiative.
• funds from other projects under the Your
Community Heritage program or any
other Australian Government programs;
Please refer to the Department’s
grants guide for more information:
http://www.environment.gov.au/about/
programs/index.html
10.10 Co-contributions
Sub-program specific
requirements
To be eligible for funding under the Protecting
National Historic Sites sub-program, your
application must include evidence of 50%
or more in co-contributions (cash/in-kind)
from you, your organisation and/or a third
party, towards the total cost of your project.
To be eligible for funding under the
Sharing Community Heritage Stories
sub-program, your application must include
evidence of 25% or more in co-contributions
(cash/in-kind) towards the total cost of
your project.
To be eligible for funding under the
Celebrating Community Heritage
sub-program, your application must include
evidence of 25% or more in co-contributions
(cash/in-kind) towards the total cost of
your project.
23
• expenses for work you have already
undertaken or plan to undertake before
or after the timeframe for the project
(ie. outside the term of the executed
funding agreement);
• salary and labour expenses, unless these
expenses are clearly demonstrated to
be attributable to the discrete project and
are not related to the normal ongoing
operations of an organisation. Please
note that where volunteer labour is being
utilised as an in-kind contribution to the
project, the estimated cost of this labour
should be calculated at no more than
$50 per person hour;
• administrative support and overheads,
unless these expenses are clearly
demonstrated to be additional to the
normal day to day running costs of
the organisation; and
• purchase and/or hire of plant and
equipment and/or building of infrastructure,
unless it is demonstrated to be essential
to the project.
11. WHAT HAPPENS NEXT?
11.1 Letting you know
Trusts / Trustees
The Department will acknowledge receipt of
your application as soon as possible after the
closing date. After applications have been
approved for funding the Department will
write to all applicants to inform them whether
or not their application has been successful.
If the property the subject of your application
is owned or leased by a trust and your
application is successful, to reduce the risk of
delays in preparing an agreement, you may
wish to attach your trust deed (including all
amendments) to the application; however, it is
not a requirement of applying for funding that
you provide it.
The details of successful applications
will be published on the Department’s
website, in accordance with the current
Commonwealth Grant Guidelines.
11.2 Funding Agreement
and payment of funds
As the applicant, if you are a trust or trustee
and your application is successful, you will be
required to provide a copy of the trust deed,
including all amendments, to the department
prior to execution of the agreement. When
providing the trust deed, please:
In order to obtain funding, successful
applicants must enter into a legally binding
funding agreement with the Department.
• provide a copy of the whole executed trust
deed, along with any amendments to the
deed; and
The funding agreement will set out
the obligations for both parties and
include the terms and conditions for
the delivery of the project.
• certify the trust deed with a statement that
“All changes to this trust deed, subsequent
to its commencement, have been provided
to the department with this copy of the
trust deed”.
Penalties, including reduction in project
scope, delayed or reduced progress
payments, or termination and consequential
return of funds, may be applied for failure to
meet your obligations as described within the
funding agreement.
A copy of the draft funding agreements
for Your Community Heritage are
available from the Department’s website
http://www.environment.gov.au/heritage/
programs/ych
24
• how well the project enhanced
the heritage values of the place;
11.3 Commencement
date and payment
of funding
• the benefits to the community;
The project commencement date is the
date that the funding agreement signed by
a grant recipient is countersigned by the
Department delegate (that is, the date the
funding agreement is ‘executed’). A copy of the
executed funding agreement will be returned to
you for your records.
Funds will be paid following the execution of
the funding agreement in accordance with the
agreed milestones and payment schedules.
You must meet any conditions set out in the
funding agreement.
11.4 Monitoring, evaluation
and reporting
In line with standard Australian Government
audit and evaluation requirements, all
funded projects will be subject to financial
and performance monitoring and evaluation
to ensure that they are meeting specified
milestones and performance indicators as
detailed in the funding agreement.
Depending on the nature and scale of the
project, you may be asked to provide specific
data and/or other evidence as part of your
reporting requirements, in a manner agreed
and specified in the funding agreement.
Evidence may include: description of the
progress made against the approved project
plan and/or; photographic evidence of the
progress and completion of conservation
or other funded activities.
The outcomes of activities funded by this
Program will be measured against one or more
performance indicators relevant to your project.
Performance indicators will be determined by
the Department and may be subject to change
during the project. Examples of the types of
information to be measured may include:
25
• how the project has built community capacity
including traditional/heritage skills; and
• how this project has contributed to a shared
sense of community and a sense of identity.
Grant recipients will generally be required to
submit progress reports, a final report, and
financial acquittal documentation as part of the
delivery of their project/s. The requirements
will vary according to the amount of funding
received (with additional requirements for larger
grants), and your organisation type (special
requirements exist for organisations audited by a
State or Territory Auditor General).
You will need to keep written records of your
activities and monitor the results. This information
will help you to evaluate and report on the
success of your project. Staff from the
Department may contact applicants to check how
a project is progressing, or to arrange a visit to
the project site.
You must also keep proper accounting records
for all project costs, including cash and in-kind
contributions, as well as bank interest earned
on the grant funds. All grants recipients
will be required to have an independent
qualified accountant audit project expenditure
on completion of the project.
11.5 Promotion and publicity
Successful applicants must agree to
acknowledge Australian Government support
when publicising their funded project. Any
signage or other products resulting from the
project must carry an appropriate Australian
Government logo (logo and guidelines for their
use will be supplied to funding recipients).
The Department reserves the right to publicly
disclose information about the project in any
promotional material in a manner agreed and
specified in the funding agreement.
11.6 GST
Grants are subject to normal taxation
treatment and no special arrangements
will apply. You should seek independent
advice on the taxation implications of
receiving a grant. Alternatively, applicants
can contact the Australian Taxation Office
on 13 28 69. Payments will be made so the
Commonwealth meets its obligations under A
New Tax System (Goods and Services Tax)
Act 1999. Your GST status must be accurate
against the organisation’s details identified on
the Australian Business Register at www.abr.
business.gov.au.
11.7 ABN
You must also provide an Australian Business
Number (ABN). This must be for the applicant
entity which, if successful, would be receiving
the funding.
If you or your organisation does not hold a
current ABN, you will be required to complete
a ‘Statement by a Supplier’ form (available
from the Australian Taxation Office) before
entering into any funding agreement with the
Australian Government.
11.8 Environment Protection
and Biodiversity
Conservation Act 1999
(EPBC Act)
Under the EPBC Act, you (or your organisation)
are responsible for referring your project to
the Australian Government Minister for the
Environment if it is likely to have a significant
impact on a matter of national environmental
significance, which includes heritage
matters. Further information on the EPBC
Act can be found at www.environment.gov.au/
epbc/index.html.
Projects that might have a significant impact on
matters of national environmental significance will
not receive funding if approval under the EPBC
Act is not granted. Please take approval times into
consideration when planning your application.
11.9 Other laws and approvals
All projects must comply with relevant
Commonwealth, state, territory and local authority
laws, including (as applicable) environmental,
heritage and planning laws and the current
National Code of Practice for the Construction
Industry (the Code). The Code can be accessed
at www.apcc.gov.au/Publications/Construction/
NationalCodeofPractice/tabid/139/Default.aspx
This requirement will be specified in the funding
agreement, and action may be taken to cancel the
project or retrieve project funds where such laws
have not been complied with.
26
11.10 Insurance
The Australian National Audit Office may
also request access to all relevant activity files.
If you are successful in obtaining funding for
the Program, it is your responsibility to ensure
you hold the relevant insurance for the
activities you are undertaking. For example,
this might include: public liability, professional
indemnity, workers compensation, and
insurance against loss or damage to assets.
You may be asked to provide copies of the
relevant Certificates of Currency with your
application. If you do not currently hold relevant
insurance you will be required to obtain it prior
to entering into a funding agreement.
11.11 Privacy and
copyright notice
The Department is collecting information on
the Your Community Heritage program
Application Form to assess your application
for funding and to publicise the Program.
The Department may give some or all of
this information to:
• state and territory government
agencies with responsibility for
heritage management;
All information submitted to the Australian
Government is subject to the requirements
of the Freedom of Information Act 1982 (Cth)
and the Privacy Act 1988 (Cth).
11.12 Complaints
and disputes
The Department is committed to best practice
in relation to resolving disputes and/ or
complaints. Should a problem or complaint be
identified, please contact the relevant officer
in the Grants Services Section in the first
instance. All unsuccessful applicants
will be given the opportunity to request
feedback on their application at the end of
the assessment and approvals process.
If you feel that your issue or complaint
has not been satisfactorily resolved you
may contact the Department’s Client
Service Officer on 1800 803 772 (toll
free) or (02) 6274 1594, or by email at:
Client.Service@environment.gov.au.
The Department has a process for dealing
with complaints.
• heritage experts and assessment
panels which are responsible for
assessing applications; and
• members of Parliament and the media who
may help in publicising successful projects.
The name of the successful applicants,
the relevant place, person, or story the
subject of the project (where applicable),
and the amount of funding awarded may
be disclosed in documentation such as
media releases and be made publicly
available on the Department’s website
and in its annual report.
If you are not satisfied with the Department’s
response you may wish to contact one of the
following organisations about your complaint:
Office of the
Commonwealth Ombudsman
Toll-free: 1300 362 072
Phone: (02) 6276 0111
Email: ombudsman@ombudsman.gov.au
The Administrative Appeals
Tribunal (AAT)
Toll-free: 1300 366 700
Email: aatweb@aat.gov.au
27
11.13 Service Charter
11.15 Disclaimer
The Department’s Service Charter
(http://www.environment.gov.au/about/
publications/charter.html) has been
developed as part of the Department’s
commitment to continuing improvement in
all aspects of client service delivery.
The Department and its officers, employees,
agents and advisors:
The Charter sets out the standards of service
clients can expect from the Department, and
how to find out more about the Department.
The Charter applies to everyone who has
contact with the Department including
other government agencies, community
organisations and industry as well as
members of the public.
• are not, and will not be, responsible or
liable for the accuracy or completeness
of any information in or provided in
connection with this Guide for
Applicants or the Application Form;
• make no express or implied representation
or warranty that any statement as to
future matters will prove correct;
• disclaim any and all liability arising from
any information provided to applicants,
including, without limitation, errors in, or
omissions contained in, that information;
If you have specific feedback, are dissatisfied
or have concerns about the Department’s
day-to-day services, please raise this
with the staff member concerned or their
supervisor. The Department will try to
resolve the problem immediately.
• except so far as liability under any
statute cannot be excluded, accept no
responsibility arising in any way from
errors or omissions contained in any
information in this Guide for Applicants
or the Application Form; and
If you wish to take the matter further
or you would prefer to speak to
someone else please contact the
Department’s client service officer at
Client.Service@environment.gov.au
• accept no liability for any loss or damage
suffered by any person as a result of
that person, or any other person, placing
reliance on the contents of this Guide
for Applicants, the Application Form,
or any other information provided by
the Department.
11.14 The Department’s
Rights
The Department reserves the right to amend
this Guide for Applicants by whatever means
it may determine in its absolute discretion
and will provide reasonable notice of
these amendments.
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12. GLOSSARY OF TERMS
ABN
An Australian Business Number (ABN) is
a unique identifier numeric code that
identifies an Australian business for the
purposes of dealing with the Australian
Taxation Office, other businesses and all
levels of government. An ABN is required
to register for GST and other elements of
the tax system.
Australian Heritage Council’s
National Heritage
assessment work plan/ FPAL
The Australian Heritage Council’s work plan,
or Finalised Priority Assessment List (FPAL)
for the National Heritage List.
(http://www.environment.gov.au/heritage/
publications/priority-assessment-nhl.html)
Australian Heritage Week
AEDT
Australian Eastern Daylight Time.
Australian Dictionary
of Biography
The Australian Dictionary of Biography
is Australia’s pre-eminent dictionary
of national biography. In it you will find
concise, informative and fascinating
descriptions of the lives of significant and
representative persons in Australian history.
(http://adb.anu.edu.au/)
Australian Heritage Council
The Australian Heritage Council is
the principal adviser to the Australian
Government on heritage matters.
The Council assesses nominations
for the National Heritage List, and the
Commonwealth Heritage List. The Council
may also be asked for advice on action
that may be taken in relation to the List of
Overseas Places of Historic Significance
to Australia. (http://www.environment.gov.au/
heritage/ahc/index.html)
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Australian Heritage Week is a national
event celebrating the places and stories
that make Australia and Australians special.
It includes our amazing natural places,
our rich Indigenous heritage and the diverse
historic sites that together, reflect our
development as a nation. Australian Heritage
Week is about raising public awareness of
the importance of conserving and protecting
Australia’s most special heritage places. This
week long celebration is also about
encouraging communities and organisations
to use this time to host a local heritage event
or activity. Australian Heritage Week is held
each April. (http://www.environment.gov.au/
heritage/about/heritage-week/index.html)
Burra Charter
The Burra Charter and its accompanying
guidelines are considered the best practice
standard for cultural heritage management
in Australia. (http://australia.icomos.org/
publications/charters/)
Commonwealth
Grant Guidelines
The Commonwealth Grant Guidelines are
intended to improve the transparency and
accountability of grants administration.
The Government has mandated transparent
and accountable decision-making processes
for grants and timely public reporting
through agency websites. The Guidelines
also recognise the importance of adopting
processes that are in proportion to the
scale and risk profile of grant activities,
and the need to work collaboratively and in
partnership with grant recipients, including
voluntary and ‘not-for-profit’ organisations.
(http://www.finance.gov.au/publications/
fmg-series/23-commonwealth-grant-guidelin
es.html)
Commonwealth Fraud
Control Guidelines
The Commonwealth Fraud Control
Guidelines (Guidelines) are issued by the
Minister for Home Affairs under Regulation
16A of the Financial Management and
Accountability Regulations 1997 (FMA
Regulations). The FMA Regulations
require officials to have regard to the
Guidelines when performing duties related
to the efficient, effective, economical and
ethical use of public resources.
Fraud against the Commonwealth is an
extremely serious matter for all departments
and agencies (agencies) and for the
community. Not only is it a criminal offence,
but fraud reduces the funds available for
delivering public goods and services and
can undermine public confidence in the
Government. The Australian community
rightly expects that Commonwealth agencies
and employees acknowledge and fulfil their
responsibilities as stewards of public funds
and make every effort to protect public
money and property.
The purpose of the Guidelines is to establish
the policy framework and articulate the
Government’s expectations for effective fraud
control for all agencies and their employees
and contractors, subject to the Financial
Management and Accountability Act 1997
(FMA Act).
A body subject to the Commonwealth
Authorities and Companies Act 1997
(CAC Act) is not subject to the Guidelines
unless the Finance Minister has made a
General Policy Order (GPO) in accordance
with section 48A of the Act, specifying the
mandatory requirements for that body under
the Guidelines. CAC bodies which are not
subject to such a GPO should consider
applying the Guidelines as a matter of policy.
The Commonwealth Fraud
Control Guidelines can be found at:
http://www.ag.gov.au/Fraudcontrol/Pages/
CommonwealthFraudControlGuidelines2011.
aspx
30
Heritage Advisor
A Heritage Advisor should hold appropriate
qualifications in a heritage related field such
as a planner, historian, educator, curator,
anthropologist, archaeologist, architect,
interpretation specialist, conservator
or engineer. They must have suitable
experience in heritage conservation work,
including knowledge of current heritage
management theories, practices, and
conservation policies, including the Burra
Charter. The Heritage Advisor should
have good knowledge and experience in
the application of relevant state and local
government heritage legislation. They
must be competent in the preparation of
Management Plans and heritage impact
statements as well as have the ability to
assess development applications and
heritage documentation. Please note that
each state and territory has their own
specific requirements and criteria for
Heritage Advisors.
In-kind contribution
A contribution to the project that is not
monetary in nature. This may, for example,
be labour provided at no cash cost,
such as volunteer labour.
Legal entity
To be eligible for funding through the
Your Community Heritage program, you must
be an Australian entity able to enter into a
legally binding funding agreement with the
Department (for example, a company under
the Corporations Act 2001 (Cth)).
31
Local Heritage List
or Inventory
A local heritage list or inventory is a list of
items, sites, or places considered important
by the local government authority and
included in its statutory environmental,
development or town plan. The list or
inventory of local heritage places can be
found by contacting your local council who
can tell you if your site is a local heritage
place. Alternatively, a list of locally significant
heritage places can often be found on the
relevant State Heritage or State Planning
agency’s website.
Management Plan
Management Plans are also commonly
referred to as ‘Conservation Management
Plans’ or ‘CMPs’, or ‘Heritage Management
Plans’. Management Plans are very useful
as detailed guides to protect features of
recognised heritage significance. They
outline policy or objectives for a heritage
place, resulting from a conservation
analysis. Plans are usually prepared by
historic heritage conservation specialists
who consult with the people involved. The
work of applying the policies to a place and
developing detailed strategies and actions
is often left up to the managers of a place.
The Burra Charter process provides a
useful guide for preparing plans.
National Heritage List
The National Heritage List (http://www.
environment.gov.au/heritage/places/national/
index.html) is a list of places with outstanding
natural, Indigenous or historic heritage
value to the nation. Places nominated to
the National Heritage List must meet one
or more of nine National Heritage criteria
(http://www.environment.gov.au/heritage/
about/national/criteria.html), and must
reach the threshold of “outstanding value
to the nation”.
Nationally Significant
A place would be considered to be
nationally significant if the place has
outstanding heritage value to the nation
because of the place’s importance in the
course or pattern of Australia’s history;
its rarity; its potential to yield information
that will contribute to an understanding of
Australia’s history; it demonstrates the
principal characteristics of a class of
place; its aesthetic characteristics valued
by a community or cultural group; its
importance in demonstrating a high
degree of creative or technical
achievement at a particular period; its
strong or special association with a
particular community or cultural group for
social, cultural or spiritual reasons; or its
special association with the life or works
of a person, or group of persons, of
importance in Australia’s history.
State/Territory
heritage register
Most states and territories limit their lists to
places of historic and Indigenous importance.
Others have lists that include natural, historic
and Indigenous places. Places on a state or
territory list are protected by that jurisdiction’s
laws. Significant State and Territory heritage
places are included on the following lists in
each State/Territory:
• Australian Capital Territory:
http://www.environment.act.gov.au/
heritage/heritage_register
• New South Wales:
http://www.heritage.nsw.gov.au/
07_subnav_04.cfm
• Queensland:
http://www.derm.qld.gov.au/heritage/
qld-register/index.html
• South Australia:
http://www.environment.sa.gov.au/
Heritage
• Tasmania:
http://www.heritage.tas.gov.au/thr.html
• Victoria:
http://www.dpcd.vic.gov.au/heritage/
victorian-heritage-register
• Western Australia:
http://register.heritage.wa.gov.au/
Statement by a Supplier
If you or your organisation does not hold a
current ABN, you will be required to complete
a ‘Statement by a Supplier’ form available
from the Australian Taxation Office before
entering into any funding agreement with the
Australian Government. Further information,
including a link to the form can be found at
http://www.ato.gov.au/businesses/content.
aspx?doc=/content/38509.htm&m=0
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Photo Credits
FRONT COVER IMAGES (left to right)
1. Shearing shed at Bimbowrie Station — Nick Rains
2. Port Authur — Laura Breen
3. Beach huts on Brighton Beach — Michelle McAulay
4. Morby Farm — Phillip Wright
5. Cemetery grave — Claire Baker
6. Sidney Myer Music Bowl — Arts Centre Melbourne
7. Sydney Opera House — Dragi Markovic
8. Preparing digging stick in the Aurukun homelands — Kerry Trapnell
9. Shearing shed at Bimbowrie Station — Nick Rains
33