VILLAGE AND COMMUNITY HALLS’ NETWORK, STROUD DISTRICT
DRAFT ….to be presented to the 2014 AGM
MINUTES OF THE FIFTH ANNUAL GENERAL MEETING
held on WEDNESDAY 6th FEBRUARY 2013 at 7.30 p.m.
at The Painswick Centre
PRESENT;
R.Gardiner, Chairman ( Oakridge VH )
P. Battison, Secretary ( Oakridge VH )
A.Lawes, committee member ( Whitminster VH )
H.Jones, committee member ( Whitminster VH )
T.Eve ( Coaley VH )
J.Rowe ( Painswick Centre )
G.Hill ( Painswick Centre )
M.Bone ( Brookthorpe VH )
N.Bone ( Brookthorpe VH )
S.Dicker ( Standish VH )
J.Shipton ( Stonehouse C.C.)
C.Vines ( Stonehouse C.C. )
J.Calvert ( France Lynch Church Rooms )
S.Lendon ( Painswick Centre )
Chairman’s welcome. R.Gardiner thanked members for attending and welcomed them to the meeting,
thanking The Painswick Centre for kindly hosting the evening. It was regrettable that numbers had not
warranted a game of skittles but looked forward to fruitful discussions and chat after the formal meeting.
1. Apologies had been received from T.Mansfield ( Rodborough PC ), F.Waggett ( Eastcombe VH ),
A.Pearce ( Cam Methodist Hall ), J.Pugh ( Amberley ), V.Flack and D.Earle ( N.Nibley ), L.Chubb and M.Field
( Kings Stanley VH ), H.Foote ( Hardwick VH ), M.Cooper ( Pitchcombe VH ), S. Sutton and others
( Maypole Hall ), J.Ball ( Frampton on Severn ), R.Ludlow, J.Adamson and K.Gay ( Woodchester VH ),
B.Pond ( GRCC ), L.Hodges ( Cranham VH ), D.Harris ( Brookthorpe VH ) and J.Speed ( Frampton ).
2. Minutes of the 2012 AGM. Proposed accurate record, S.Dicker, seconded H.Jones; agreed and signed.
3. Matters arising. None.
4. Chairman’s Report for the year 2012. FILED FOLLOWING . Copies were distributed and, in view of
the somewhat disappointing attendance at this meeting, R.Gardiner highlighted points he made in his paragraph
“Looking ahead” regarding the change of members attending Network gatherings and because of this, the
possible need to re-visit several basic topics. Members agreed. R.Gardiner was thanked for his thorough report
of the year.
5. Treasurer’s Report for the year 2012. FILED FOLLOWING. P.Battison distributed copies of the annual
accounts, showing details of the year’s ( very few ) transactions, with current funds standing at £892.80 in the
Network’s current account. The accounts had been scrutinised and signed by a business man with no
connections with the Network. SDC continue to fund the Network’s web-site service provider to a max. of £150
per year , and mail out communications to those who do not receive e-mails. D.Earle proposed the accounts be
accepted, S.Dicker seconded this, agreed unanimously. P.Battison was thanked for this work.
6. Election of Chair for 2013. H.Jones proposed R.Gardiner, saying that he continued to be the well-known
and well respected figurehead throughout the Network . P.Battison seconded this; there being no other
nominations, this was agreed unanimously. P.Battison thanked R.Gardiner for his continuing hard work
throughout the year, complimenting him on his practical, down-to-earth approach to matters.
7. Election of Secretary for 2013. Jane Calvert proposed P.Battison, C.Vine seconded this; there being no
other nominations this was agreed unanimously. R.Gardiner thanked P.Battison for her continuing hard work
during the year.
8. Election of Treasurer for 2013. R.Gardiner thanked P.Battison for her work and for combining this role
with that of Secretary. S.Dicker proposed P.Battison , H.Jones seconded this; there being no other nominations
this was agreed unanimously..H.Jones thought it would be advantageous if we could appoint another treasurer
in order to separate the roles. R.Gardiner pointed out that the treasurer’s role was minimal and very closely
linked, administratively and practically, with the secretary’s work. However, P.Battison reminded members that
D.Wride was the third signatory to the account, and she would contact him regarding this matter.
9. Election of committee for 2013. Current members; H.Foote, L.Chubb, H.Jones and A.Lawes. H.Foote did
not wish to stand again, but G.Hill kindly offered to stand. There being no other nominations or offers it was
proposed by R.Gardiner, seconded by P.Battison that L.Chubb, A.Lawes, H.Jones and G.Hill be elected.
Unanimously agreed. The Chairman welcomed G.Hill to the committee and reminded the meeting that offers to
join the committee during the year would be most welcome.
R.Gardiner thanked B.Pond, ex-officio committee member, representing GRCC, for her support and help
during the year.
10. R.Gardiner closed the meeting, thanking The Painswick Centre for their warm hospitality and drinks, and
P.Battison for arranging the food to follow.
……………………………………………………………………………….PMB 8.2.2013…………………
Signed________________________________________________________Date_______________________