Item 3.D-May 9, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): North: Quentin Owens
Position #(s): 17382
Current Title: Coordinator, Admissions & Recruitment (North)
Current Range: 2
(JCC76958;3A;CM2576;CC200;E)
Department: Office of Prospective Students (Reno)
College/Division: Enrollment Services /
Vice President, Student Services
Account #(s): 1101-105-0502 / 1101/105/0501
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Manager, Scholar Recruitment and Admissions
( X) Proposed Reassignment from Range 2
to Range
3
( ) Revised PDQ only (no change in range or title)
JCC (Current or
( ) Line of Progression (show titles below)
new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Steve Maples, Director, Admissions and Opns
Date
____________________________________________________________
Director/Chair/Dean
Melisa Choroszy
Associate Vice President, Enrollment Services
Approved for Salary Placement Committee review.
__________________
Date
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67552 Range:
3
Pos #(s): 17382
JCC:
EEO: 3A
Eff: 5/1/2014
Approved Title: Manager, Scholar Recruitment and Admissions
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Manager, Scholar Recruitment and Admissions
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Manager, Scholar Recruitment and Admissions, is located in the Division of Enrollment Services
in Reno, Nevada. The responsibility of this position is to actively recruit academically talented
students from Nevada, California, and additional out-of-state markets as determined by the Director of
Admissions, with special emphasis in National Merit Scholars, National Achievement Scholars,
Hispanic Recognition Scholars, students with university special designation (prospective Presidential
and Silver and Blue Scholarship Recipients), ethnically diverse students and students with special
talents.
The position serves as the primary liaison to the colleges/school deans, colleges/school recruitment
outreach, and retention coordinators, and school district curriculum representatives. This position is
responsible for the planning and execution of Nevada Scholars Summer Program, Best and Brightest
Nevada Bound, Junior Rising Star Nevada Bound, National Merit and Presidential Signing days,
National Merit & Presidential Scholar luncheons/Dinners etc.
The position manages the University Early College Program (Dual Credit, Early College, and
Signature Academy). The Manager advises, registers, and enrolls students and assists the Associate
Vice President of Student Services with developing, maintaining, and monitoring Early College
policies, procedures, and quality control. The position reports to the Director of Admissions and Office
of Prospective Students (OPS) under the Division of Enrollment Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
70% - Recruitment of National Scholars
 Assist the Director, with managing the University enrollment management plan for
academically talented students and national scholars (National Merit Scholars, National
Achievement, and National Hispanic Recognition)
 Oversee the scholar recruitment efforts of National Merit Finalist, National Achievement
Finalist, and National Hispanic Recognition
 Advise and maintain liaison with Academic Deans that focus on National Merit Finalist ,
National Achievement Finalist, and National Hispanic Recognition recruitment and yield of
freshman class
 Manage and spearhead the University’s scholar recruitment activities including planning and
attending high school visits, area receptions, college fairs, and individual meetings
 Prepares reports, data compilation, and analysis related to dual enrollment, academically
talented and national scholar students for Academic Deans
 Develop national scholar communication flow for university Academic Deans
 Assist with coordination of scholar recruitment and yield events Nevada Bound, Best &
Brightest, Junior Rising Star, President Signing Days, Out-of-State Yield events, etc.
 Provide update on national and geographical enrollment trends that affect National Merit
Finalist, National Achievement Finalist, and National Hispanic Recognition recruitment
 Serve on the Honors Program Admissions Committee
Position Description – Manager, Scholar Recruitment and Admissions
Page 3
15% - General Student Recruitment
 Actively recruit eligible students in assigned schools and surrounding rural areas for
recruitment presentations
 Evaluate academic records of applicants to determine admissibility
 Develop and execute effective telephone counseling campaigns throughout the recruitment
cycle
 Utilize latest technology and data collection to make strategic and intellectual decisions in
recruitment markets
 Provide information regarding current and future academic majors and programs
 Represent University at college fairs/program
 Develop and implement effective recruitment strategies in various out-of-state markets
 Serve as a resource to counselors and teachers concerning admissions and special programs
 Counsel prospective students, parents and counselors regarding admissions requirements,
course placement, major selection and financial aid and scholarships
10%- Dual Enrollment and Early College Program
 Manage university Dual Enrollment Program and Early College
 Perform advising-related functions for prospective and current dual enrollment students
associated with high school graduation requirements, university core requirements, course
sequencing consistent with students interests, competencies and aspirations/career goals
 Clarify academic policies and procedures and disseminate information on academic
requirements
 Create and maintain student records
 Develop recruitment and marketing materials
 Assures compliance with state and federal policies and laws i.e. Institutional Development
Award (IDEA,) Family Educational Rights and Privacy Act (FERPA), etc.
 Liaison to Child Protective Services assisting with the recruitment and registration of minors
5% Office Supervision
 Act as supervisor in the absence of Program Manager in the Office for Prospective Students
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Manager deals with complex issues regarding high achieving students which impact university’s
reputation and brand as a National Merit Sponsoring Institution. The manager has wide latitude in the
area of developing cutting edge recruitment and admissions initiatives to increase applicant pool and
matriculation of academically talented and national scholar students. The position solves complex
problems regarding financial resources, institutional academic packaging, and educational objectives
for students, parents, and the general public. The position consults with the Director on more
sensitive issues that may affect the University.
Impact:
The effectiveness of the individual will assist with overall Institutional Strategic Plan of increasing
university enrollment, specifically in academically talented and national scholar students.
Position Description – Manager, Scholar Recruitment and Admissions
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 State of Nevada secondary schools
 State of California secondary schools
 University academic programs, admission, residential life, and financial aid policies and
procedures
 Strategies for increasing high ability applicants conversion to matriculation
 Diversity issues and trends in higher education for academically talented students
 Financial aid leveraging
Skills:
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
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Excellent verbal and written communication to include public speaking
Excellent customer service
Excellent telephone counseling, includes producing effective scripts for target audiences
Excellent organization, including time management
Excellent social skills, including being approachable, helpful, and accessible
Excellent listener
Excellent technological and computer skills
Ability to:
 Develop strong networking relationships across diverse communities
 Work with diverse populations
 Understand issues of access to higher education
 Influence students’ decisions to attend the University
 Be assertive, persuasive in groups and in one-on-one situations
 Convert suspect to prospects, prospects to applicants, applicants to admit, admit to
matriculates
 Communicate options in financing higher education
 Speak effectively on behalf of the university
 Travel
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Reason for Contact
Students (Enrolled)
To evaluate retention programs and respond to students’
specific needs for services; to provide specific training,
supervision, and guidance, so they may serve as
representatives for the University at orientation, college
fairs, and high school presentations
Academic Deans and
To coordinate school relations and other programs geared
Directors
towards recruitment and retention; to acquire vast
knowledge of academic programs and be aware of current
trends and future careers
Assistant Vice President for
To be accountable for assigned functions, to inform,
Enrollment Service and Vice resolve problems, and serve as staff support
President Student Services
Position Description – Manager, Scholar Recruitment and Admissions
Page 5
Director, Admissions
To be accountable for assigned functions, to inform,
resolve problems, and serve as staff support
External
Students (Prospective)
Reason for Contact
To provide information, develop retention programs,
special events, visitations, and respond to inquiries
To provide information and services and make
appropriate referrals
To provide information and services, resolve problems,
and make appropriate referrals
To provide an atmosphere for the exchange of information
and service, resolve problems, make referrals and
facilitate support service and articulation needs
Parents (Prospective)
High School Counselors,
Teachers, and Administrators
Community College
Personnel
Community Contacts (Civic,
School, Church, and Alumni
Groups
Private Sector
To provide information and services and respond to
requests for presentations, such as planning for the future
To provide information and service to individuals from
business and industry to help them understand how the
university can be a resource for their organizations (e.g.,
Latin Chamber of Commerce)
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years, or a Master’s Degree and two years, of experience
in recruitment in higher education from an accredited four-year institution and in a
multicultural environment and with diverse public contact
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None