MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
1
OFFICE OF THE CHIEF EXECUTIVE KTH/KMC/KCD,
KHYBER TEACHING HOSPITAL, PESHAWAR
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 02/10/2014
No.__________________/KTH/P.S
Dated:_____/______/2014
MINUTES OF MEETING
A meeting of the Management Council of KTH/KMC/KCD, Peshawar, was held in the
Conference Room of Khyber Teaching Hospital Peshawar under Chairmanship of Prof.Dr.
Inayat Shah Roghani Chief Executive KTH/KMC/KCD, on 10.12.2014 at10:00 am. The
following attended the meeting:1. Chief Executive KTH/KMC/KCD, Peshawar.
Chairman
2. Principal, KMC, Peshawar
Member
3. Principal, KCD, Peshawar
Member
4. Medical Superintendent, KTH.
Secretary
5. Prof. Dr. Mehar Taj Roghani
Non-Official Member
6. Justice Rtd. Mian Muhammad Ajmal.
Non-Official Member
7. Mr. Gulzar Ahmad Director Finance KTH/KMC/KCD
Member
08. Mr. Musharraf Khan Deputy Secretary Estt: Deptt;
Member
09. Mr. Taj Muhammad Dy. Secretary Finance Department
Member
10. Mr. Muhammad Jamil Section Officer Health Deptt.
Member
The Meeting started with recitation from the Holy Quran by Chief Executive KTH/KMC/KCD,
Peshawar. All the agenda items were discussed one by one in detail and decision taken
accordingly unanimously.
Agenda Item No.1
GRIEVANCES REGARDING PROVISIONAL SENIORITY LIST
OF SENIOR REGISTRARS MEDICINE K.T.H.
Issue:- Two posts of Assistant Professor in the Department of Medicine are vacant and as per
rules these have to be filled on 50% by initial recruitment and 50% by promotion from amongst
the Senior Registrars. When the provisional seniority list was circulated amongst the Senior
Registrars of the Medicine Department. It is pertinent to note that 04 Senior Registrars were
selected on one day in 2009 and their seniority was made provisionally on the basis of total
marks they obtained, while one Dr.Zahid Khattak was selected as Senior Registrar later on i.e. on
05-04-2010 but he has also some observations (attached) on the seniority list.
Dr.Iqbal Haider and Dr.Zahid Khattak who are at S.No.4 and S.No.5 of the seniority list,
respectively have made observation on the seniority list.
Factual Position:
The scoring criteria was made earlier by the previous IMC and appointments made in 11/2009
while one appointment of Dr.Zahid Khattak was made in April 2010. Dr. Sheema Khan being the
senior most Senior Registrar in the Department was also made as Assistant Professor on Acting
Charge basis and no one made any objection at that time. After laps of considerable time they
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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have made observations on the scoring criteria. Meanwhile Dr.Sheema Khan has submitted
application (copy attached) requesting for processing her promotion case being the senior most
Senior Registrar and is also not in conflict with the seniority issue in the instant case.
Decision:
All the applications and appeals regarding determination of exact
seniority of SRs (Medicines) were thoroughly discussed but were
rejected being not worth consideration at this stage. The IMC agreed
unanimously that being the holder of the highest score in the selection
process of Senior Registrar in 2009, Dr. Sheema Khan stands senior to
all the rest SRs (Medicines). The Chief Executive was tasked to
properly notify the agreed seniority position of SRs (Medicines)
before December 31, 2014. Besides, it was also decided that from now
onward all the seniority lists shall be properly and regularly
circulated in the month of January every year and the grievances
shall be properly redressed if based on merit accordingly.
Agenda Item No.2
CONVERSION OF
CLINICAL SKILLS.
EARNED
LEAVE
TO
TRAINING
IN
Issue: Principal KMC vide letter No.7386/Estt/KMC dated 21/10/2014 has forwarded an
application of Prof.Dr.Jamshed Ali, Head Department of Pharmacology KMC stating that he was
went for training in clinical skills and simulation in the inter-professional immersive simulation
center, Health Sciences Campus, University of Toledo, USA from (20-05-2014 to 07-09-2014
Earned leave). He is requesting that his leave for the period mentioned may be treated as training
period instead of earned leave.
Submitted to IMC for approval.
Decision:
Regretted.
Agenda Item No.3
SIGNING OF MEMORANDUM OF UNDERSTANDING WITH
KMU TO PROVIDE HIGH QUALITY HEALTH CARE TO THE
PUBLIC.
Issue: Director Academics, Admissions & Quality Assurance/ Dean Faculty of Nursing &
Allied Health Sciences vide letter No.382/PS/ Dir/AA&QA/KMU dated 18/10/2014 placed MoU
for signing with KTH for clinical training of their students in KTH copy attached. (similar MoUs
already been signed with LRH&HMC).
Decision:
A committee comprising of the Principal KMC, Principal KCD, M.S KTH
and Representative of the Health Department under Chairmanship of the
Chief Executive KTH/KMC/KCD was formed to submit a feasibility study
in this regard and prepare report to be discussed in the next IMC meeting.
Agenda Item No.4
REGULARIZATION OF PROMOTION AS PROFESSOR (BPS-20)
DEPARTMENT OF ANATOMY KMC .
Issue: Principal KMC vide has letter No.8002-03/Estt/KMC dated 30.10.2014 has forwarded an
application of Dr. Muhammad Javed Department of Anatomy KMC who was previously
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promoted on current charge basis initially for 03 months w.e.f.27.08.2014 as Professor BPS-20
Department of Anatomy KMC on the post vacated by Dr. Rahim Bangash on his compulsory
retirement. The doctor concerned has requested to promote him on regular basis w.e.f. the date of
his promotion on current charge basis.
Decision:
Agreed to continue on current charge basis for another three months,
however, the case should be referred to the selection/promotion committee for considering
the promotion of Professor of Anatomy on regular basis.
EXTENSION IN SERVICE AFTER 31ST DECEMBER, 2014 TO
MR.SHER ALI BOILER ENGINEER KTH.
Issue: Mr. Sher Ali Boiler Engineer KTH (fixed pay) has been granted 06 months extension in
service from 1/7/2014 to 31/12/2014 vide this office order No.21622-29/KTH/E dated
07/07/2014. In this regard he is submitted application for further extension in service after 31 st
December, 2014.
Decision:
The IMC approved extension for 06 months from 1st Jan, 2015 or till the
availability of regular incumbent whichever is earlier.
Agenda Item No.5
Agenda Item No.6
EXTENSION IN SERVICE AFTER 31ST DECEMBER, 2014 TO
MR.WAZIR ZADA BOILER ENGINEER KTH.
Issue: Mr. Wazir Zada Boiler Engineer KTH (fixed pay) has been granted 06 months extension
in service from 1/7/2014 to 31/12/2014 vide this office order No.21630-37/KTH/E dated
07/07/2014. In this regard he is submitted application for further extension in service after 31 st
December, 2014.
Decision:
The IMC approved extension for 06 months from 1st Jan, 2015 or till the
availability of regular incumbent whichever is earlier.
Agenda Item No.7
REVIEW OF T.O.Rs OF CONTRACTS OF COCA CABIN
CASUALTY, COCA CABIN OPD AND TANDOOR.
Issue: Case deferred in previous IMC Meeting dated 23/10/2014 for the next meeting. This
institute on the directives of Honorable Minister Health Khyber Pakhtunkhwa Peshawar vide
letter No.PS/MIN/Health/KPK dated 01/07/2013 has awarded the contract of Coca Cabin
Casualty, Coca Cabin OPD and Tandoor for Five Year on 10% yearly increase on the analogy of
Lady Reading Hospital/ Hayatabad Medical Complex, Peshawar. Earlier the Public Account
Committee of the Provincial Assembly in Draft Para No.8.3 for the year 2009-2010 has
recommended that proper contract may be executed after all the contract have been advertised.
This regard to the Public Account Committee recommendations, this institute has awarded the
contract on the analogy of LRH/HMC without advertisement for 05 years.
The Inquiry Committee in its report dated 10-09-2014 (copy attached) has raised some
objections on the terms and conditions of contract agreements. Therefore the Management
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Council may examine the terms and conditions of these contracts and provide some useful advice
for inclusion in the existing terms and conditions of contract agreement.
Decision:
A Committee consisting of Mr. Iqbal Khattak Non-Official Member
IMC , M.S KTH and Principal KCD was formed to go through the
TORs of all the contracts and submit its report within 04 weeks, to be
discussed in the next IMC meeting.
Agenda Item No.8
APPLICATION OF DR. JAMILA MEHNAZ NAIB FOR THE POST
OF PROFESSOR OF OBSTETRICS AND GYNECOLOGY
VACATED ON RETIREMENT OF PROF.DR.ANWAR SULTANA
ON 09-11-2013.
Issue: Case deferred in previous IMC Meeting dated 23/10/2014 for the next meeting.
Principal KMC vide letter No.6838/Estt/KMC dated 18-09-2014 submitted an application along
with its enclosures in respect of Dr.Jamila Mehnaz Naib, Associate Professor, Department of
Gynecology KTH/KMC.
Decision:
The IMC on the majority of votes decided that the case should be referred to
the Selection/ Promotion Committee for considering the promotion of both
candidates.
Dissenting Note: The representative of Establishment Department, Health
Department and Medical Superintendent KTH did not agree to the aforesaid
proposition.
Item No.9
APPLICATION OF DR.SHEHNAZ NADAR, ASSOCIATE PROFESSOR
OF OBSTETRICS AND GYNECOLOGY KTH FOR CORRECTION AND PROPER
CIRCULATION OF SENIORITY LIST OF ASSOCIATE PROFESSOR DEPARTMENT
OF OBS/GYNAE, KTH, PESHAWAR.
Issue: There is seniority dispute between Dr. Jamila Mehnaz Nibe and Dr. Shehnaz Nadir
Associate Professor Department of Gynaecology KTH/KMC. In her representation Dr. Shehnaz
Nadir has requested that the seniority of the Associate Professor Gynecology may properly be
corrected and circulated, thee after the promotion case of Professor may be consider. Application
of Dr. Jamila Mehnaz and Dr. Shehnaz Nadir are attached.
Decision:
Same as Agenda Item No.8 above.
Agenda Item No.10 MEDICAL CALIMS
Issue: The medical claims in respect of the following officers/ official submitted for approval.
1. Nagina Hanif Charge Nurse KTH
Rs:81640/Decision:
Approved. However, it was decided that from now onwards a Medical Reimbursement Committee consisting of Medical Superintendent, Professor of
Medicine and specialty concerned (not below the rank of Assistant
Professor), RMO and representative from the Directorate of Finance is to
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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be constituted by the hospital management for verification/authentication of
all medical re-imbursement claims. For extending approval, every medical
claim shall have a certificate to the effect carrying signs of all the Committee
members.
Agenda Item No.11 BILL FOR PRINTING CHARGES KMC.
Issue: Printing work has been carried out from Government Printing Press. Demand bills of the
printing press is attached with the bill.
Supplier Name
1. Govt. Printing Press
Govt. of Khyber Pakhtunkhwa
2. Govt. Printing Press
Govt. of Khyber Pakhtunkhwa
Name of Items
Stationery Printing
Amount
Rs:120000/-
Stationery Printing
Rs:101530/-
Submitted to IMC for approval.
Decision:
Approved.
Agenda Item No.12 DEMAND FOR CHEMISTRY ANALYZER ON REAGENT BASIS
Issue: I/C Pathology letter No.709-13/KTH/Lab dated 17/09/2014 stating that due to heavy
work load in chemistry section of Pathology Department KTH heavy through put Chemistry
Analyzer is required on Reagent Basis. He is requesting to approach the firms for installation of
the said machine on urgent basis.
Submitted to IMC for further approval.
Decision:
Deferred.
Agenda Item No.13 TERMINATION OF PROBATION PERIOD OF DR. SAMRINA
MOHAMMAD, ASSISTANT PROFESSOR, ORAL PATHOLOGY
KCD
Issue: Principal KCD vide letter No.6057/Estt/KCD dated 01/10/2014 submitted an application
of Dr. Samrina Mohammad, Assistant Professor, Oral Pathology KCD. She was appointed as
Assistant Professor Department of Oral Pathology KCD vide notification No.16984-95KTH/E-I
dated 13/06/2013 on probation for a period of one year. The PERs for the period also good.
Decision:
Regretted, being not covered at this stage by the relevant Rules of
Probation.
Agenda Item No.14 APPLICATION OF DR. ANJUM HUMAYUN, ASSISTANT
PROFESSOR, DEPARTMENT OF PHYSIOLOGY KMC FOR
RETIREMENT AFTER COMPLETION OF 25 YEARS SERVICE
W.E.FROM 01-10-2014.
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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Issue: Principal KMC vide letter No.6582/Estt/KMC dated 10/09/2014 submitted an
application of Dr. Anjum Humayun, Assistant Professor, Department of Physiology. She has
joined the Health Department NWFP as Medical Officer on selection through Provincial Public
Service Commission in 1989. In 1993 she is posted as Demonstrator in KMC with continuation
of service in the Health Department. She was appointed as Assistant Professor in Department of
Physiology vide Notification No.15556/KTH/E-I dated 02/10/2009 through Management
Council KTH/KMC/KCD. She has submitted an application for retirement from service on
completion of 25 years services w.e.f……………
Decision:
Agreed in principle, subject to completion of all codal formalities.
Agenda Item No.15 APPROVAL OF REVISED RATES FOR K.T.H. LABORATORY
Issue: I/C Pathology Department KTH vide letter No. 902/KTH/LAB dated 06/11/2014 has
submitted a list of the tests and its revised rates that can be performed in KTH Laboratory as
detailed below:S.No.
1
2
3
4
5
6
7
8.
9
10
11
12
13
14
15
16
17
18
Test Names
CSF120
HBS/HCV Elisa
Typhidot
Toxoplasma
H Pylori
ICT Malaria
HBS/HCV ICT
VDRL
ASO Titre
RA Factor
Dengue
Small Biopsy
Medium Biopsy
Large Biopsy
FNAC (Procedure Cytology)
Occult Blood
Montox Inj Test
Trop I
KTH
120
180
125
45
100
25
-45
50
50
00
125
125
150
75
15
50
100
HMC
120
250
200
100
--125
50
50
50
00
150
150
150
150
00
00
00
Private Sectors
500
1200
400
400
400
200
600
200
200
150
1000
1200
1500
2000
500
100
200
300
Propose Rates
150
250
200
150
200
200
-50
100
100
250
150
200
250
200
50
100
150
Submitted to IMC for approval.
Decision:
Approved.
Agenda Item No.16 CLARIFICATION REGARDING ADMISSIBILITY OF DOCTOR
SHARE IN K.C.D.
Issue: Principal KCD vide letter No.6199/Estt/KMC dated 22/10/2014 stating that Dr.Mir Atta
Ullah working as Senior Pathologist in BPS-18 at KCD. He was not satisfied from the 25%
doctors share distribution procedure and submitted appeal before Honourable Peshawar High
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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Court Peshawar. The Honorable Court also endorsed the view point of this College and
remanded the appeal to Management Council for decision. The share is distributed to the doctors
and other staff of KCD as per the below formula.
Professor
12%
Associate/Assistant Professor
06%
Demonstrator/ Dental Surgeon
06%
Class-IV
1%
The word doctors are a plural term used in this notification and not a section/segment of the
hospital/ institute. Moreover the visiting and operation charges of private patient are also deposit
in this pool & then distributed among all the teaching, paramedical and ministerial staff of KCD.
Therefore the Management Council may confirm the share distribution of KCD as it was in
vogue since long and was beneficial for the institute. (copy of the court decision enclosed for
final decision into the matter please).
Decision:
Deferred.
Agenda Item No.17 APPLICATION OF MR.KIRAMATULLAH MAINTENANCE
SUPERVISOR KTH (BPS-11) FOR PERSONAL SCALE BPS-16
ALONG WITH ITS ENCLOSURES.
Issue: Mr.Kiramat Ullah Maintenance Supervisor has submitted application for personal scale
BPS-16 along with its enclosures. He is serving in BPS-14 for the last 33 years. The post of
senior foreman BPS-16 is lying vacant.
Decision:
The IMC agreed to refer the case to the Upgradation Committee of Finance
Department Government of Khyber Pukhtunkhwa, being upgradation case
and not that of promotion.
Agenda Item No.18 SCORING CRITERIA OF PGMI TO BE ADOPTED BY
KTH/KMC/KCD AS PER INSTRUCTION OF HEALTH
DEPARTMENT.
Issue: The Health Department vide letter No.SOH-I/HD/7-53/2014 dated 17/10/2014 have
asked to adopt selection criteria which is in practice at PGMI Peshawar (copy attached).
S.N
O.
Name /
D.O.
B/Domicile
Qualifications
(25 marks )
MBBS
MD
Additional
qualification (if any)
diploma /master etc
of minimum of one
year =02 marks per
Diploma
Degree etc of Three
or more years=03
Original Research Publications
( 20 marks)
Impact Factor
Journal
1st Author =02 marks
2nd & 3rd Author = 1
marks
4th & 5th Author = 0.50
marks
6th onward = 0.25
Non Impact Factor
Journal
1st Author =01 marks
2nd & 3rd Author =
0.50 marks
4th & 5th Author =
0.25 marks
6th onward = 0.125
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
8
marks per degree.
15mks
7.50
mks
10 mrks
Experience
Additional Experience
1) M.O/J.R = 1 marks per
year
Maximum = 3 marks
2) Consultant /District
Specialist= 1.50 marks per
year
Maximum = 4.50 marks
3) SR/AP/Lecture
/Demonstrator in the
relevant subject= 2 mark
per years
Maximum= 6 marks
1) M.O /J.R =0.50 per
year
Maximum=3 marks per
year
2) Consultant /District
Specialist= 0.66 marks per
year
Maximum = 4.50 marks
3) SR/AP/Lecture
/Demonstrator in the
relevant subject= 1mark
per years
Maximum= 6 marks
20 marks
Decision:
20 marks
Total Pre
Interview
Marks
Interview
(25 marks)
Total
Marks
Communication skills, Basic &
Advance Knowledge in the
concerned speciality,
Current affairs,
Attitude,
Behavior,
Medical ethics.
65 marks
25 mks
The previous decision of IMC in this regard may be followed.
Agenda Item No.19. APPROVAL OF PROMOTION CASES
Issue:-
Decision:
i.
Promotion of Dr.Shahida Tasneem from Assistant Professor from BPS-18
Histopathology KMC to the post of Associate Professor BPS-19 Histopathology
KMC as approved by the Selection Promotion Committee in its meeting on
06/11/2014.
ii.
Dr.Shaheena Mumtaz Assistant Professor BPS-18 Microbiology KMC to
the post of Associate Professor BPS-19 Microbiology KMC as approved by the
Selection Promotion Committee in its meeting on 06/11/2014.
Submitted to IMC for approval.
Approved.
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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ANY OTHER POINTS
1. PROGRESS ON HYGIENE COMMITTEE CORE RECOMMENDATION IN KTH
The following progress report on the core recommendations of Hygiene Committee KTH is
submitted.
 As capacity building measure, the Head Sweeper along with other cleaning staff were
sent to Rehman Medical Institute for orientation of their cleaning methods and
applicability of the same at KTH.
 02 no’s of Scrubber Machines were repaired and now in use. USAID have been required
for ten scrubbers, to which they have provisionally agreed and will be provided shortly.
 For proper and safe collection of waste in wards, plastic shoppers are purchased and
distributed to different units.
 All Solid Waste is now disposed off through incinerator and the security staff at all the
exit gates are directed to keep a strict check and vigilance so as no wasted id smuggled
out of hospital.
 New recruitment of cleaning staff is done and ten numbers of sweepers are recruited.
 Repatriation of cleaning staff is done from other units to their parent department.
 Complaint boxes are already in place.
 Yellow color jumpers are selected and purchased for the cleaning staff.
 Contractors have been asked and monitored to clean the waiting areas and toilets.
 Deployment of sweepers is done as per committee recommendations.
 During the surprise visit of Senior Minster Health on 30th October, 2014, the improved
cleanliness condition of the Hospital was appreciated.
Decision: Deferred.
2.
BILL FOR PURCHASE OF DENTAL EQUIPMENT K.C.D.
Issue: Principal KCD has called for tender for the purchase of Dental Equipment through
information department. In response to open tender system five firms participated in the
competition for the purchase of scanners.
1.
2.
3.
4.
5.
M/S Tahir Scientific Supplies.
M/S Medi Line Technologies.
M/S Glow Pak International.
M/S Total Technologies Pvt Ltd.
M/S Take Care International.
Among the above firms M/S Take Care International was no responsive and was technically
disqualified by the Technical Evaluation Committee. (Annex –C Page2. S.No.06).
According to comparative statement at (Annex-D) the rate of M/S Medi Line Technology was
lowest and was further negotiated @ Rs:3750,000/-. Supply order bearing No.2012-16/KCD
(Store) dated 11.06.2014 was issued to M/S Medi Line Technology (Annex-E).
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The supply was completed the stipulated period of 90 days and also verified/ inspected by the
Inspection Committee on 29.09.2014. all deduction has been made at the prescribed rate.
Sanction for the incurrence of expenditure falls within the purview of the Management Council.
Supplier Name
Medi Line Technology
Name of Items
05 Scanners
Amount
Rs:3750,000/-
Submitted to IMC for approval.
Decision:
Approved.
3.
SANCTION FOR RELEASE OF PAYMENT AMOUNTING TO RS:2,250,000/- ON
ACCOUNT OF SUPPLY OF BACTERIOLOGICAL BLOOD CULTURE
INSTRUMENT.
Issue: Principal KMC Peshawar has called for quotation for the purchase of Medical Equipment
under ADP Scheme. In the re-tender on 3rd time the following firms participated in the
competition.
1.
2.
3.
4.
5.
Mediline Technology
The Marketing Master
A.S Enterprises
Burhani Enterprises
Global Enterprises
Among the above firms M/S Global Enterprises was no responsive and was technically
disqualified by the Technical Evaluation Committee. (Annex –A).
According to comparative statement and minutes of the purchase committee meeting M/S Global
Marketing was first lowest but was not technical qualified. Therefore its offer was ignored. The
rate of 2nd and 3rd lowest was higher than the PC-I amount and the firm were not ready to reduce
its rate. The 4th lowest M/S Marketing Master reduced at rate to the PC-I amount and the firm
was also technically qualified. The rate of Rs:2,488,000/- was negotiated in Rs:2,250,000/- along
with one year warranty inclusive of part and five service exclusive of parts. Supply order was
issued for the supply with 90 days in 06/2014. The Inspection Committee has inspected the
equipment on 09/10/2014. All other necessary documents are available with the bill.
All deduction has been made at the prescribed rate. Sanction for the incurrence of expenditure
falls within the purview of the management council. Therefore sanction may be accorded please.
Supplier Name
M/S Marketing Master
Submitted to IMC for approval.
Decision:
Approved.
Name of Items
Bactec Bacteriological Blood
Culture Instrument
Amount
Rs:2,250,000/-
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4. PROGRESS REPORT OF KTH LAB
1. Internal Net working system installed and will start computerized reports soon and ned
further improvement.
2. Following parameters were increased in lab facilities
i.
Montoux
ii.
Trop I
iii.
G6PDD
3. Quantitative PCR was started for both hepatitis B and C which were topped almost four
month.
4. The PCO and mobile shop vacated but not yet furnished accordingly, Male collection
handed over to laboratory and female are still pending.
5. One senior technician was posted to check and avoids complaints regarding revenue
counter.
6. Patient’s facilitation counter established in the premises of the main lab to in counter the
problems of the patient’s delivery of results.
7. Number of technicians in the OPD Lab, in evening shift and night shift were increased
due to increasing heavy load.
8. Beside morning shift almost all the parameters facilities are available at evening and
night shift.
9. Three fully automatic chemistry analyzer and two semi auto chemistry analyzer were
purchased recently for smooth running of the laboratory while two more auto chemistry
analyzer are required for standby.
10. Duration of PCR results are reduced from 15 days to 07 days.
11. Duration of histopathology results/ reports were reduced from 30 days to 10 days.
12. SOP blood collection, storage and transportation sent to all the words to avoid any
complication and delay in the results.
13. SOP for histopathology was prepared to facilitate the patient regards the examination of
biopsy sample.
14. The time required for each test and the rate of those tests the list was prepared to facilitate
the patient that they shall know time and fee charge taken.
15. Semi auto chemistry analyzer was provided to casualty lab and increase the parameters of
the test doing the lab.
16. To avoid any sort of confusion between lab and wards, the side labs were
administratively handed over to the wards to be responsible for the activity the lab
performance.
17. Side lab the chemistry and Haematology and advance investigations they utilize the main
lab facilities.
18. Partition of OPD lab and Histopathology lab and racks in the laboratory store are in
progress.
19. Demands for CC TV made to administration and administration principally agreed the
installation of CC TV which will help to reduce the thefts and other mishandling.
Decision: Deferred.
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
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5. ADOPTION OF PMDC RULES FOR THE POST OF ASSISTANT PROFESSOR
ORAL MEDICINE KHYBER COLLEGE OF DENTISTRY.
In the recent interview on 6th November 2014 for the post of Assistant Professor Oral
Medicine the Selection / Promotion Committee was unable to find it difficult to recruit
faculty with required experience in spite of the fact that the candidate had required
qualification. He has requested to adopt the PMDC regulations of 2011 for recruitment of
teaching faculty in KCD. PMDC regulations for Oral Medicine, Paedodontics, Periodontics
and Endodontics for appointments of teachers in medical and dental institutions are enclosed.
Decision: Although the IMC agreed to the proposal however it was decided that as soon
as the already on-going process of SSRC regarding framing of these rules are
completed those shall be adopted and followed.
6. MEDICAL CALIM
Issue: The medical claims in respect of the following officers/ official submitted for approval.
1. Syed Jabir Hussain Office Assistant KTH
Rs:97000/2. Mr.Shakeel Ahmad Junior Clerk KCD
Rs:340961Decision :
Approved. However, it was decided that from now onwards a Medical Reimbursement Committee consisting of Medical Superintendent, Professor of
Medicine and specialty concerned (not below the rank of Assistant Professor),
RMO and representative from the Directorate of Finance is to be constituted by
the hospital management for verification/authentication of all medical reimbursement claims. For extending approval of IMC, every medical claim shall
have a certificate to the effect carrying signs of all the Committee members.
7. TERMINATION OF PROBATION PERIOD OF DR.MUHAMMAD HAFEEZ,
SENIOR REGISTRAR ENT ‘B’ UNIT KTH.
Issue: Dr. Muhammad Hafeez, Selected as Senior Registrar ENT “B” Unit KTH vide office
order No.273`5-26/KTH/E dated 26.10.2013 with a probation period of one year which is
completed on 28-10-2014. He is requesting for termination of probation period.
Decision:
Deferred. Application along with PER may be routed through Head of the
Department along with view of the Medical Superintendent may also be
obtained.
8. ATTENDANCE OF AUTOPSIES AT KMC BY THE STUDENTS OF PESHAWAR
MEDICAL COLLEGE, PESHAWAR.
Issue: Peshawar Medical College vide letter No.PMC/DEAN/4682 dated 12/11/2014 has
requested for the grant of permission their students for Autopsy / Medicolegal practical training
at KMC. A draft MoU has also been submitted with their letter.
Decision:
Approved as per previous decision of the IMC in the subject case may be
followed.
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
13
9. APPLICATION OF DR. ZIA UD DIN AFRIDI ASSISTANT PROFESSOR
DEPARTMENT OF SURGERY KHT FOR EXTENSION OF EX-PAKISTAN LEAVE
FOR 365 DAYS.
Issue: Dr. Zia ud Din Afridi working as Assistant Professor Department of Surgery KTH/KMC.
Heas was granted 365 days Ex-Pakistan leave on half pay vide notification No.2305760/KTH/E-I dated 30-08-2014. The leave has expired on 31-08-2014 and has submitted another
application for 365 days leave extension in which 30 days leave has been granted to him from
01-09-2014 to 31-09-2014.
According to his leave recent balance he has 16 days leave on full pay in available at his credit.
He may be granted 15 days full pay and 320 days without pay as admissible under the leave rule.
Submitted to IMC for approval.
Decision: The IMC approved 365 days extra ordinary leave (without pay).
10.
ENHANCEMENT
OF
ENTERTAINMENT
FUND
FOR
MEDICAL
SUPERINTENDENT KTH, OFFICE.
Issue: PA to Medical Superintendent KTH, Peshawar submitted an application stating that the
entertainment fund allocated for Medical Superintendent Office is Rs:10000/- (Ten Thousand)
per month and the expenditure of Medical Superintendent office is R:20000/- per month.
He is requesting that the entertainment fund may be enhanced from Rs:10000/- to Rs:20000/per month.
Submitted to IMC for approval.
Decision: The IMC approved Rs:15000/- for the office of Medical Superintendent.
11.
25% CONCESSION FOR TEACHING STAFF SON/ DAUGHTER
Issue: Dr. Neelum Noreen Halimi Senior Registrar Department of Anesthesia KTHKMC has
submitted application addressed to Principal KMC on the subject noted above requesting for
granting 25% concession to her daughter study in MBBS in KMC on self-finance basis.
Decision:
Deferred.
12.
TERMINATION OF PROBATION PERIOD OF DR.
GHAYOUR SENIOR REGISTRAR GYNAE ‘C’ UNIT KTH.
MAHJABEEN S.
Issue: Dr. Mahjabeen S. Ghayour Senior Registrar Gynae “C” Unit KTH working since 7th
December 2012 with a probation period of one year which is completed. She is requesting for
termination of probation period.
Decision: Deferred. Probation period shall Automatically stand terminated over the
completion of 2nd year.
13.
ABSENCE FROM DUTY DR.SIKANDAR HAYAT ASSISTANT PROFESSOR OF
ORTHOPAEDIC KTH
Issue: Principal KMC has forwarded an application of Dr.Sikandar Hayat, Assistant Professor,
Orthopaedic Department wherein the doctor concerned has stated that he has submitted
his resignation to Hong Kong University on 21.11.2014 but as he is on work visa and
according to regulation he has to receive a leaving letter from the Hong Kong
immigration department which takes 03 to 04 weeks and that he will be on duty by 20th
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
14
December 2014. Previously to doctor was on 90 days Ex-Pakistan leave which he
requested to extended for another period of 90 days which was regretted by IMC in its
meeting on 23.10.2014 on which he was directed to resume duty vide Principal KMC
letter Endst: No. 8458/Estt/KMC dated 18.11.2014 (Attached).
Decision:
The IMC agreed and decided to serve him with final notice to resume duty
till 20-12-2014 otherwise disciplinary action may be initiated against him under
the relevant rules in case he fails to resume the duty till 20-12-2014.
14.
REVIEW OF PROMOTIONS QUOTA OF CLASS-IV EMPLOYEES TO
HIGHER POSTS FROM 20% TO 33% OF THE TOTAL SANCTIONED
STRENGHT.
Issue: Principal KCD vide letter No.6405/Estt/KCD dated 05/12/2014 stating that the
Government of Khyber Pakhtunkhwa Establishment and Administration Department
(Establishment Wing) through its notification vide No.SOE-IV(E&AD)/1-35/2012 (copy
enclosed) has increased the said quota of promotion from 20% to 33% of the sanctioned
posts. He is requested that the issue may pleas be put before the IMC to review its
previous decision and increase the reserved quota from 20% to 33% of the sanctioned
posts, so that Class-Iv employees fulfilling the requisite qualifications / experience can be
benefited.
Decision: Approved for KTH/KMC/KCD.
15.
APPEAL FOR 25% CONCESSION FOR STAFF SON/DAUGHTER AT KMC IN
RESPECT OF D/O MUHAMMAD JALIL ANWAR CHIEF PHARMACIST KTH.
Issue: Muhammad Jalil Anwar Chief Pharmacist KTH submitted an application stating that the
appeal for the subject matter, the IMC in its meeting has forwarded the case to Principal
KMC for comments/ decision.
He is requested that the case may be approved in the IMC meeting as per rules.
Decision: Deferred.
1. Chief Executive KTH/KMC/KCD, Peshawar.
Chairman_________________
2. Principal, KMC, Peshawar
Member__________________
3. Principal, KCD, Peshawar
Member_________________
4. Medical Superintendent, KTH.
Secretary __________________
5. Prof. Dr. Mehar Taj Roghani
Non-Official Member ___________________
6. Justice Rtd Mian Muhammad Ajmal.
Non-Official Member___________________
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 10/12/2014
15
7. Director Finance KTH/KMC/KCD
Member
______________________
8. Mr. Musharraf Khan
Dy; Secretary Establishment Deptt:
Member
_____________________
9. Mr. Taj Mohammad Khan
Member
Deputy Secretary Finance Department
10. Mr.Muhammad Jamil
Section Officer Health Department
______________________
Member
_______________________
Chief Executive
KTH/KMC/KCD,
Peshawar.
No._____________________/KTH/P.S
Copy to:ALL IMC MEMBERS KTH/KMC/KCD, Peshawar.
Chief Executive
KTH/KMC/KCD,
Peshawar.