Board Meeting
July 11, 2014
Meeting began at 3:00 p.m.
Board of Directors Present:
Hal Sinclair, President
John Regh, Director
Phil Springfield
Don Van Alen
Board members absent:
Barbara Ames
Staff Present:
Kim Taylor, Assoc. Mgr.
President Sinclair introduced the new board and opened the floor up to motions for
board positions.
Phil Springfield made a motion for Hal Sinclair to continue as President. Director Regh
Seconded the motion. 4 YEAS
Don Van Alen made a motion to elect Barbara Ames as Secretary. Phil Springfield
seconded the motion. 4 YEAS
Phil Springfield made a motion to elect Don Van Alen as Treasurer. Director Regh
seconded the motion. 4 YEAS
Director Regh made a motion to elect Phil Springfield as Vice President. Treasurer Van
Alen seconded the motion. 4 YEAS
Director Regh made the following motion:
Change the bank account signature cards to reflect the following changes to the board
members and positions:
Herold Sinclair will continue as President
Don Van Alen will replace Carol Bornhorst as Treasurer
Phil Springfield will replace Frank Neth as Vice President
Barbara Ames will replace Theresa McDonald as Secretary
John Regh will continue as Director
Vice President Springfield seconded the motion. 4 YEAS
Members Forum:
Member Tom Fullerton restated a previous email that he sent to the board on July 11,
2014 with two requests.
Request #1 was that the WACC board contact legal counsel to research the legality of
changing/altering the use of an amenity without a vote of the members/property owners.
The result of this research must be in writing and presented to the board and property
owners.
Request #2 was that the board should establish rules pertaining to the use and safety of
Court #1. We cannot allow individuals to make up rules and post them without the approval of
the board.
Association Manager will further research Davis Stirling law and obtain clarification of
the above from our legal counsel.
Member Will Wright asked for clarification as to why we were seeking legal advice when
we agreed this this year we were just observing the pickleball and tennis play to see if the two
could co-exist sharing the one tennis court.
Member Cyndy Horn asked that before we modify/improve any amenity that we
identify/address who is using it and how many of these individuals are using it.
Member Will Wright agreed with Cyndy, sharing that the tennis court was used for
pickleball last year due to the court being damaged in a way that would make it dangerous for
tennis to be played but was safe for pickleball. There was no agreement that it was going to be
used long term.
Member Joanne Schooling complimented Cyndy Horn on the way that she phrased her
request. She further shared that she didn’t think the board met its fiduciary responsibility by
not accepting the $15,000 donation from the Auxiliary to build a pickleball court at the rec area.
Member Lori Sinclair stated that she could see where we could debate both sides of the
pickleball forever. She further requested that we list the common area pro’s and con’s on the
placement of the pickleball court and let the members vote on it along with submitting a
conceptual design of the rec area for the members to see.
Treasurer Van Alen responded that there needs to be budget quality estimates of cost
for each of the options within that presentation.
Vice President Springfield stated he would like to be further down the conceptual
process before we ask the members to vote.
Member Peggy Wright asked if the CC&Rs are on the website. Association Manager
stated that she couldn’t answer that off the top of her head but if they are not, they will be
Monday.
Member Jane Staudenmayer inquired if the pickleball pros and cons will be emailed and
on our website. Association Manager stated that we will post them on the website, we are
currently working towards having email lists of members who would like to receive their
information that way.
Jane further inquired about the cost of having the pickleball lines removed if pickleball
moves to another location. She stated that she spoke with Tennis Court Specialists and that it
would cost several thousand dollars to remove the lines.
Meeting adjourned at 3:30 p.m.
Respectfully submitted by
Hal Sinclair, President
Prepared by Kim Taylor, Assoc. Mgr.
Accepted:________________________