WEST ALMANOR COMMUNITY CLUB
BOARD MEETING MINUTES
BUDGET DIRECTION PLANNING MEETING
SEPTEMBER 30, 2014
10:03 AM
CLUBHOUSE
111 SLIM DRIVE
DIRECTORS PRESENT: President Herold Sinclair, Vice President Phil Springfield, Treasurer Don
Van Alen, Secretary Barbara Ames and Director at Large John Regh
DIRECTORS ABSENT:
STAFF PRESENT: Association Manager Kim Taylor, Golf Course Superintendent
& Facilities Manager Dave Delay
1.0
CALL TO ORDER: A quorum being present, the President called the meeting to order at
10:03AM in the WACC Clubhouse at 111 Slim Drive.
2.0
BOAT LAUNCH GATE:
There was discussion of the compliance of the boat launch sticker system during the 2014 season.
Association Manager discussed the Security reports that were submitted every two weeks and the
compliance of the system.
The sticker system resulted in many tenants and homeowners coming into the office to purchase
the stickers along with several tenant registrations obtained. There were vehicles at the launch
area that were asked to leave but it was not prevalent. Overall there was very good compliance.
When the gate was to have been locked in the past, there were many instances also of it being
unlocked and vehicles present that we could not identify whether they belonged there or not.
3.0
ALMANOR WEST GRILL:
There was discussion of the interest in continuing a full service restaurant versus moving the Pro
Shop upstairs and running a snack bar.
The stipend and the cost of the utilities was shared. The stipend for the operation of the restaurant
was $10,000 for the season and the utilities, repairs and maintenance were approximately $11,000
through August.
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Members shared their opinions with the majority of the members indicating they ate dinner
multiple times at the restaurant. The opinions weighed towards supporting the continuance of a
full service restaurant.
There was discussion of West Almanor Community Club operating the restaurant and the
Association Manager shared the past experience of our operating it. It would require the
Association Manager supervising a manager of the restaurant and the constant monitoring of the
daily staffing and food costs would add to the cost of the operation.
4.0
RECREATION AREA:
There was discussion of the cost to the association for having venues at the rec area such as
weddings. An increase in the cost of renting the area for a venue was discussed with a fee being
considered for member use which there is not currently. Venues can be sponsored by a member
and the fee for that type of venue was also discussed. There has been a need to establish what our
costs are when an event takes place and assure that it is not costing us money to allow these extra
functions to occur.
Additional suggestions included limiting the number of weekends that venues could be held, size of
the venue and separate fee for members versus members sponsoring an event.
5.0
PICKLEBALL/TENNIS COURTS:
There was discussion of pickleball continuing to be played at the tennis courts using court #1, to
construct a pickleball court at the rec area and another option of constructing a pickleball court at
the tennis court area.
The LAW Auxiliary is willing to consider providing funding for two courts but shared the rationale
for proposing the rec area for a full family rec area.
Members shared both opinions of pickleball staying at the tennis courts or moving to the rec area.
There is an informational petition that has been solicited among the community in support of
pickleball to share with the board and the community the strong interest and support for
pickleball.
A member shared a tentative quote of $32,000 from Dig It Construction for constructing two
pickleball courts. There would be resurfacing after approximately 5 years of a cost of $3000, the
cost of the maintenance of the courts would be approximately $1.38 per lot per year.
A member shared the pickleball experience from the formal establishment of pickleball at the
tennis courts in June 2014. Playing on court #1 has been problem free. When tennis and pickleball
have played at the same time on neighboring courts, there hasn’t been any interruption to either.
194 members signed an informational petition asking for 2 pickleball courts to remain on court #1.
A member presented their desire to have the “changing the amenity” to a vote. This member
indicated that they believe that taking a designated tennis court and having it become a shared
amenity should be voted on by the members. The member further stated that if the majority of the
membership wants the amenity changed, then the members live with it.
The Treasurer spoke of the annual costs of a court for pickleball of approximately $311 per year to
the reserve with approximately $70 per season for the maintenance staff to blow the court.
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A member suggested allowing pickleball to be played on the basketball court. The same member
also suggested that a pickleball and a tennis court be constructed at the rec area to allow the full
family experience.
6.0
SECURITY:
There was discussion about job duties, seasonal staffing, historical duties and staffing. There were
several members vocalizing that they would like to have security year round to just have a
presence in the winter to keep an eye on our community with other members stating that we have
an active neighborhood watch program that does this.
The Vice President told the members that if we do continue with a “security” staff member that the
title will no longer be security based on legal advice. “Security personnel” should be a licensed
contractor who is cleared through the various governmental agencies as such.
7.0
AMERICANS DISABILITY ACT (ADA) COMPLIANCE:
Board representative Ames of the AA Committee spoke of the two estimates that she received for
the work required for ADA compliance of our public use amenities. There was approximately 5%
difference in the two estimates.
The committee prioritized the recommended modifications below:
Phase 1:
Provide parking spaces clear and level path to restaurant, rebuild ramp to entry door and deck
giving level access to the facility
Provide signage
Clear passage throughout the restaurant, and in Pro Shop around items and articles for sale.
Provide the cosmetic changes to the restroom to make it truly accessible
Phase 2:
Remodel restaurant restrooms
Phase 3:
Remodel golf course restroom at the Maintenance area to provide a unisex facility on the Women’s
side of existing building. Add an accessible porta-potty at Tee #6.
Phase 4:
Continue to make effort to achieve universal barrier removal and disabled accessibility on an
ongoing basis throughout the club facilities
The board will consider these phases.
8.0
MISC. RESERVE REPLACEMENT ITEMS:
The Treasurer stated that the current reserve funding is at approximately 60%. The Facility
Maintenance Supervisor along with the Treasurer reviewed the component list in the Reserve
Study line item by line item, reviewing for possible adjustments to the life of each component.
The board discussed spending approximately $100,000 over three years to accomplish ADA
compliance. The Treasurer will add approximately $33,300 to be spent each year 2015, 2016, and
2017 to the reserve study.
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The Treasurer spoke of the replacement reserve having had monies put into it for the purchasing
of golf carts which we have purchased and financed this year from monies borrowed from West
Almanor Mutual Water Co.
The Treasurer proposed that $108,000 be taken from the reserve funding to pay off the loan to
WAMWCo for the golf carts which saves the monthly payments in the operating budget. The
annual operating budget could then use those funds to contribute toward the refunding of the
contingency fund.
ADJOURN MEETING: The President adjourned the meeting at 12:10 PM.
Respectfully Submitted,
Barbara Ames, Secretary
As Prepared by Kim Taylor
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