November 4, 2013
D'Avray Hall, Room 103A
Minutes of the Graduate Education Society (GES) Executive Meeting
Present:
Sarah King, President
John Attard, Vice-President
Cynthia Wallace-Casey, Treasurer
Katharine Bartlett, Secretary
Absent:
Brian Beaton, Webmaster
Lori Redmond, Lounge Manager
Meeting called to order by Sarah King, President at 12:31pm.
A quorum was present.
Item 1: Treasurers Report
Cynthia Wallace-Casey provided a financial update.
Based on the most recent bank statement (September 18, 2013), the balance in the
main GES account is $3983.97.
There are a couple of bills that need to be paid (Maritime Coffee, Grad House,
outstanding PD Awards). These will be taken care of once the signatures on the
bank account have been changed.
The invoice for the Grad House is overdue. Sarah King has spoken with them and
explained why. They indicated that it would not be a problem.
There is an issue with Maritime Coffee that needs to be followed-up on. Lisa
LeBlanc informed Sarah King that she received a phone call from them. GES wrote
them a cheque for $185 for an August 19th invoice that Maritime Coffee has no
record of.
Cynthia Wallace-Casey has also taken over the Coffee Fund. The balance in that
account is $246.49.
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Item 2: Professional Development Awards
Professional Development Award applications for the following graduate students
were reviewed: John Attard, Brian Beaton, Samuel LeBlanc, Cynthia Wallace-Casey.
John Attard stepped out of the meeting while his application was discussed, as did
Cynthia Wallace-Casey.
Professional Development Awards for the following students were approved:
John Attard, Brian Beaton, Samuel LeBlanc, Cynthia Wallace-Casey.
John Attard and Cynthia Wallace-Casey were informed immediately. Sarah King will
inform Brian Beaton and Samuel LeBlanc that their applications have been
approved.
John Attard has submitted the necessary receipts and report. Sarah King will
communicate with the others to request the necessary documents.
Each award recipient should write a brief report to be posted on
http://unbgese.wikispaces.com/GES+PD+Award+Reports
It was noted that applications can be submitted for professional development
activities other than attending workshops. Matt Rogers received funding to
purchase a camera lens last year. Sarah King will ask that he submit a report to be
posted on the wiki to help publicize this to graduate students.
Item 3: Lounge Manager
Lori Redmond has agreed to continue as Lounge Manager. Cynthia Wallace-Casey
has agreed to take over the Coffee Fund.
Item 4: GES Organized Academic Event
The Executive discussed whether and what kind of event we should try and hold in
November.
The idea of a panel discussion that represented the continuum from M.Ed. student to
Dean of Graduate students was suggested.
It was decided to hold a lunch n’ learn about creating a CV. This is something that
graduate students need to know and has been well attended in the past. Sarah King
will contact Lyle Hamm to see if he would be willing to present on this topic.
Possible dates are Thursday, November 21st or 28th.
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Item 5: Christmas Wine & Cheese Open House
Sarah King will host this event on December 6th from 6pm to 8pm. She has started
planning, but it was decided that it was too early to begin sending out information to
graduate students about it.
Item 6: GES Open Meeting
The first GES Open Meeting will be held on Friday, November 15th from 3:30pm5pm at the Grad House.
It was decided to provide pizza and drink tickets for graduate students that attend.
Sarah King will arrange for an email to be sent to all education graduate students
about it later this week and again next week.
The intention of these meetings is to get greater involvement from education
graduate students. They can bring any questions or concerns they have and these
can either be addressed by the whole group or one-on-one. Learning more about
the needs and concerns of our membership will help us to be more responsive to
their needs.
Item 7: GES Executive and Other Positions
Sarah King will print a list of who holds GES Executive and other Positions, as well
as a list of meeting dates. This information will be posted in the Grad Lounge.
The meeting was adjourned at 12:56.
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