Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
May 29 – May 31, 2015
Vicksburg City Pool
Vicksburg, MS
SANCTION:
Held under the sanction of USA Swimming Inc., and Mississippi Swimming,
Inc. Sanction: MSI #1517
SPONSOR:
Vicksburg Swim Association
LOCATION:
Vicksburg City Pool and Sports Complex
900 Lee Street
Vicksburg, MS
Across from Vicksburg High School football stadium
Phone: 601-634-4516
FACILITY:
Outdoor 50-meter and 25-yd racing courses. Eight lanes with non-turbulent
racing lane lines on both courses; electronic timing system with touch-pads;
large pool deck with several covered cabanas on deck; ample parking;
concession stand; picnic pavilion. The competition course has
certified in accordance with 104.2.2c(4).
Water Depth:
not
been
Short Course: Starting end depth _5ft____; midpoint depth _4ft____; turn end
depth __3.8ft___. Turn end water depth meets / does not meet USAS minimum
requirement for racing starts per Rule 103.2.
Long Course: Starting end depth 8ft_; midpoint depth _5ft____; turn
end depth __3.8ft___. Turn end water depth does not meet USAS minimum requirement
for racing starts per Rule 103.2.
TYPE OF
COMPETITION:
Friday late morning: 12 & Under age group short course session, timed finals, single
session (scored separately)
Friday afternoon: Age Group long-course session
Saturday/Sunday: Age group and Senior long-course sessions, timed finals, split session
(scored separately)
MEET
DIRECTOR:
William Butler
770 Rollingwood Drive
Vicksburg, MS 39183
(601) 636-2977
williamcb@bellsouth.net
MEET REFEREE:
Tere Demoss
STARTER: William Butler OFFICIALS: Brady Clark, Rock Fields
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ELIGIBILITY:
All participants must be registered USA Swimming athletes, and each swimmer's 2015
USA Swimming registration number must appear on the entry recap sheet. Age on the
first day of the meet (May 29, 2015) will determine a swimmer's age group. The person
responsible for entering any unregistered swimmer in the meet will be liable for a fine of
$100.00 per unregistered swimmer.
ENTRIES:
The long course sessions will be limited to the first 250 swimmers. All entries
must be submitted with: a) properly completed entry recap sheets with
name/age/USA Swimming#, b) completed Cover Sheet with signed Release
Statement, and c) entry fees.
The meet will be run with HY-Tek's Meet Manager software. If you are also using HY-Tek
software, please send entries on CD, 3.5-in high-density diskette or email the entries, along with a
meet entry summary report that lists events, seed times, and USA Swimming registration #s for
each swimmer. If the HY-Tek software is not used, the enclosed entry forms should be used.
IMPORTANT: The Friday short course session, and Friday/Saturday/Sunday long course
sessions will be run separately using the HY-Tek Software. Please provide two separate
entry files, one for the short course session events (1 through 28), and one for the long
course session events (events 29 through 124).
Entry times for the Friday Morning session events should be submitted using short course times.
Entry times for Friday Afternoon, Saturday, and Sunday sessions should be submitted using long
course times.
RELAY ENTRIES:
All relay swimmers will be entered on the back of the relay entry cards by
their meet ID numbers. Coaches will find these entry cards and meet ID
numbers in the Coaches' packets available at the beginning of the meet.
Any relay team with participants not correctly entered by Meet ID number
may be disqualified. Any swimmer who is not swimming an individual
event, but is a "relay-only" swimmer, must be on the recap sheet as a relayonly swimmer and must pay the $5.00 surcharge in order to be assigned a
Meet ID number.
LIMIT OF EVENTS: A swimmer may swim 4 individual events plus 2 relay per session, Max 5 individual events per
day.
SEEDING:
The meet will be pre-seeded according to USA Swimming Rules for timed finals. Entry
forms submitted without times, or unreadable times, will be seeded as "No Time." The 1500 and
400 Freestyle will be seeded and swum fastest to slowest alternating heats female/male. The
meet director & referee reserve the right to swim the 1500 on Friday 2 per lane if needed to
maintain meet timeline.
ENTRY FEES:
Individual Events:
Relay Events:
MSI Meet Surcharge:
$3.00 per event
$10.00 per relay
$5.00 per swimmer
Make checks payable to: Vicksburg Swim Association
ENTRY:
Entries must be received no later than Friday May 22th By Mid-Night
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MAIL ENTRIES TO: vsacoach@gmail.com
VSA Information
1813 Vicklan St
Vicksburg, MS 39180
LATE ENTRIES:
Late entries will be accepted as space allows. No new heats will be created. Late entries will not
appear in the heat sheet. The charge for late entries is $6.00 per individual event and $20.00 per
relay.
SCHEDULE:
Friday Morning Session
Warm-up from 10:00 a.m. to 10:50 a.m.
Competition starts at 11:00 a.m.
Friday Afternoon Session
Warm-up from 4:00 p.m. to 4:30 p.m.
Competition starts at 4:40 p.m.
Saturday and Sunday Morning Sessions
Warm-up from 8:30 to 9:30 a.m.
Competition starts at 9:45 a.m.
SCORING:
Individual Events: 9-7-6-5-4-3-2-1
Relay Events: 18-14-12-10-8-6-4-2
*Friday AM: Individual Events listed as 8& Under will be scored as 6&Under & 7-8.
*Friday P.M., Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out
into the following age groups ONLY: 14&Under & 15-UP
*Friday, Sat. & Sun. Individual Events listed as 12 & Under will scored as: 10&U, & 11-12
AWARDS:
Medals - All 12 & Under individual and relay events - 1st, 2nd, 3rd
Ribbons - All 12 & Under individual events 4th thru 8th places
Heat winner awards for all Friday morning session events
to the
High Point awards for each age group (boys and girls), One set of awards for the short course
session (6&U, 7-8, 9-10, 11-12 age groups) (See Scoring Section Above), One set for the long
course sessions (10& Under, 11-12, 14 & Under, 15 & Up) (See Scoring Section Above).
Points counting toward high-point awards can only be scored in individual events that correspond
swimmer's age group.
Team Awards: Banners 1st, 2nd, 3rd
ATTENTION
All coaches and persons acting in any coaching capacity must be registered COACHES:
Coach-certified members of USA Swimming and shall have satisfactorily
Completed the safety training required by USA Swimming.
CLERK OF
COURSE:
There will be no Clerk of Course. Swimmers, parents, and/or Coaches are responsible
for getting their swimmers to the blocks when it is their time to swim. Events will not be
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re-swum if a swimmer misses his/her event.
MEET TIMERS
AND OFFICIALS:
Each participating team will be assigned timing responsibilities according to their
number of swimmers, in proportion to the total number of swimmers. Lane assignments for
timing will be listed in the front of the heat sheet. Officials will be members of USA Swimming,
Inc. and LSC-certified for their positions. All 1500 Free, 400 IM, and 400 FR swimmers will be
responsible for providing their own timer and lap counter.
RULES:
Current USA Swimming rules will govern the conduct of the meet.
Swimming, Inc. rules will be in effect.
Mississippi
NO smoking or alcoholic beverages will be allowed on the pool deck or any area frequented by
swimmers. NO glass of any type will be allowed in the pool area.
RACING STARTS:
Each swimmer entered in the meet must be certified by a USA Swimming member coach as
being proficient in performing a racing start, or he/she is required to start each race from within
the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or
legal guardian to insure compliance with this requirement.
FOUR-HOUR
RULE:
If an age group event for 12 and under swimmers is swum after the session has been
running four (4) hours, each involved swimmer has the option of either
swimming the event or receiving a refund for that event. A swimmer desiring the refund must
declare his/her intent to the Meet Director, or the Meet Director's designee. There will be no
refund for swimmers not in attendance.
WARM-UP:
Assigned warm-up lanes:
Warm-up procedures will follow the MSI guidelines. Participating teams must have a USA
Swimming member coach assigned to supervise that lane. During the first 30 minutes of a warmup session, or longer if the warm-up session is more than 50 minutes long, will be for general
warm-ups. Swimmers must cautiously enter the pool feet first. NO DIVING IS ALLOWED
DURING THE GENERAL WARM-UPS. In the last 20 minutes, supervised diving and
backstroke racing starts are permitted with one-way traffic. Friday- 12 and Under warm up: 40
minutes with last 10 minutes supervised diving one way traffic.
SCRATCHES:
Scratches will be permitted according to USA Swimming. Please report all scratches to the Meet
Director thirty minutes prior to each session.
SWIMWEAR:
Swim wear will be according to the current USA Swimming Rules and Regulations
guidelines under Article 102.8
ATHLETE
PROTECTION:
Use of audio or visual recording devices, including a cell phone is not permitted
in changing areas, restrooms, or locker rooms. Except where venue facilities require otherwise,
changing into or out of swimsuits other than in a locker room is prohibited.
WEATHER POLICY: If weather or facility conditions make it impossible to follow the original timeline of events, the
Meet Director and Meet Referee have the right to make changes to the meet sessions. The Meet
Director will notify the coaches of the changes with as much notice as possible. Cancellation of
the meet, or session, is a decision of the Meet Director and Meet Referee. Refunds will be given
on request for the events not swum due to cancellation.
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Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi
May 29 – May 31. 2015
ORDER OF EVENTS
Friday Session (Short Course Yards)
Event
Age
Distance/
Event
Girls
Group
Stroke
Boys
______________________________________________________________________________
1
11-12
100 Medley Relay
2
3
10&U
100 Medley Relay
4
5
8&U
100 IM
6
7
9-10
100 IM
8
9
11-12
100 IM
10
11
6&U
25 Back
12
13
7-8
25 Back
14
15
9-10
50 Back
16
17
11-12
50 Back
18
19
8&U
25 Fly
20
21
9-10
50 Fly
22
23
11-12
50 Fly
24
25
6&U
25 Free
26
27
7-8
25 Free
28
29
9-10
50 Free
30
31
11-12
50 Free
32
33
8&U
25 Breast
34
35
9-10
50 Breast
36
37
11-12
50 Breast
38
39
10&U
100 Free Relay
40
41
11-12
100 Free Relay
42
*Events listed as 8 & Under will be scored as 6 & U & 7-8.
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Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Friday Afternoon Session (Long Course Meters)
Event
Age
Distance/
Event
Girls
Group
Stroke
Boys
______________________________________________________________________________
43
45
*12&U
*OPEN
400 Free
1500 Free
44
46
*All 1500 Free, and 400 FR swimmers will be responsible for providing their own timer and lap counter.
* The meet director and referee reserve the right to swim the 1500 on Friday 2 per lane if needed to maintain meet timeline.
* Friday P.M 1500 OPEN will be scored separated out into the following age groups only! 14&UNDER & 15 & up
*Friday, Sat. & Sun. Individual Events listed as 12 & under will scored as: 10 & U, & 11-12
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Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Saturday Morning Session (Long Course Meters)
Event
Age
Distance/
Event
Girls
Group
Stroke
Boys
______________________________________________________________________________
47
*12&U
200 IM
48
49
*OPEN
200 IM
50
51
10&U
50 Back
52
53
11-12
50 Back
54
55
*OPEN
200 Back
56
57
10&U
100 Free
58
59
11-12
100 Free
60
61
*OPEN
100 Free
62
63
10&U
50 Fly
64
65
11-12
50 Fly
66
67
*OPEN
100 Fly
68
69
10&U
100 Breast
70
71
11-12
100 Breast
72
73
*OPEN
200 Breast
74
75
12&U
200 Free Relay
76
77
OPEN
200 Free Relay
78
-10 MINUTE BREAK79
**MIXED/OPEN
400 IM
**All 400 IM swimmers will be responsible for providing their own timer.
* Individual Events listed as 12 & Under will 10&Under, & 11-12
* Friday, Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out into the following age group
ONLY: 14&Under & 15-UP
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Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
ORDER OF EVENTS
Sunday Morning Session (Long Course Meters)
Event
Age
Distance/
Event
Girls
Group
Stroke
Boys
______________________________________________________________________________
80
*12&U
200 Free
81
82
*OPEN
200 Free
83
84
10&U
100 Back
85
86
11-12
100 Back
87
88
*OPEN
100 Back
89
90
10&U
50 Breast
91
92
11-12
50 Breast
93
94
*OPEN
100 Breast
95
96
10&U
100 Fly
97
98
11-12
100 Fly
99
100
*OPEN
200 Fly
101
102
10&U
50 Free
103
104
11-12
50 Free
105
106
*OPEN
50 Free
107
108
12&U
200 Medley Relay
109
110
OPEN
200 Medley Relay
111
-10 MINUTE BREAK112
**MIXED/OPEN
400 Free
** All 400 FR swimmers will be responsible for providing their own timer.
* Individual Events listed as 12 & Under will scored as 10&U, & 11-12
* Friday, Sat. & Sun. Individual Events listed as OPEN, will be scored/separated out into the following age groups ONLY:
14&Under & 15-UP
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Entry Cover Sheet
Stamm Family Invitational Swim Meet in Memory of Alan Ebersole
Vicksburg, Mississippi May 29 – May 31. 2015
Total # of swimmers entered _____________ at $5.00 = $ ___________
# of individual entries
_____________ at $3.00 = $ ___________
# of relays entered
_____________ at $10.00 = $ ___________
TOTAL FEES--------------------------------------------------------- $ ___________
Complete Club Name ________________________________________________________
Club Code (up to 4 letters) _________
Complete Club Address _______________________________________________________
_______________________________________________________
_______________________________________________________
Contact Person ____________________________________ Phone # __________________
Attending Coaches ___________________________________________________________
___________________________________________________________
___________________________________________________________
Release
For, and in consideration of, the acceptance of this entry, and the right for our team to voluntarily participate in
the Stamm Family Invitational Swim Meet in Memory of Alan Ebersole, we the undersigned team or club and
each individual member, employee, or associate thereof, do hereby waive and release any and all claims against
the City of Vicksburg, USA Swimming, Mississippi Swimming, Inc., the Vicksburg Swim Association, their
officials, members, or representatives, for injuries of any nature and in any manner occurring, through
negligence or otherwise, which may be sustained at this meet, while en route to or from this meet, or in any
other way connected with or related to this meet.
____________________________________________
Signature of Club Official or Representative
INFORMATION FORM FOR DISABLED SWIMMERS
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_______________
Date
NAME_______________________________________________________________________________
ADDRESS____________________________________________________________________________
AGE______________BIRTHDATE______/______/______.
EVENTS TO BE SWUM_______/_______/_______/_______/_______/_______/_______/____________
TYPE OF DISABILITY
Blind____________Mentally Retarded____________Deaf____________Physical____________
EXTENT OF DISABILITY: Be specific, e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple
disabilities, etc.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
THE FOLLOWING PERSON(S) WILL ACCOMPANY THE SWIMMER FOR ANY NEEDED ASSISTANCE:
_____________________________________________________________________________________
TYPE OF MEDICATION________________________________________________________________
PURPOSE OF MEDICATION____________________________________________________________
PARENT’S OR GUARDIAN’S NAME_____________________________________________________
PARENT’S OR GUARDIAN’S SIGNATURE________________________________________________
ATHLETES’S SIGNATURE_____________________________________________________________
*****************************************************************************************
PHYSICIAN’S NAME (please print)_______________________________________________________
PHYSICIAN’S ADDRESS_______________________________________________________________
PHYSICIAN’S PHONE NUMBER________________________________________________________
I have examined the above Entrant and, in my opinion, there is no mental of physical reason why he or she should not participate in
USA Swimming competition.
_____________________________________________________________________________________
Physician’s signature
Date
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