Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
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Supervisor Title:
Trent-ESL Instructor & Curriculum Coordinator
A-202
4033
9
Trent International Program
Manager, Trent-ESL Program
Last Reviewed:
June 26, 2012
Job Purpose
The Trent-ESL Instructor and Curriculum Coordinator has a combined instructional and
administrative role in the Trent-ESL: English for University Program. As the Curriculum
Coordinator, this person has the complete responsibility for the research, development and
maintenance of the Trent-ESL Academic Curriculum for use by the instructional teams in
Peterborough and Oshawa. This role also functions to coordinate start and end of term
academic tasks with Trent International Program orientation programs for students and
instructors and to ensure that program information and expectations are clearly communicated.
As a Trent-ESL instructor, this person has complete responsibility for the preparation and
delivery of TRENT-ESL courses, including course development using the Trent-ESL curriculum
document, lesson preparation, marking, student correspondence through office hours and
student evaluation. As part of the Trent-ESL instructional team, attendance at scheduled
meetings and professional development events is required. The outcomes for this role will be
measurable by enhancements to student retention and student success.
Key Activities
Curriculum Coordinator Activities
1. Develops and maintains the Trent-ESL curriculum; ongoing curriculum research and
development, academic and pedagogical resource development, instructor orientation and
support, assessment rubrics and writing samples, term academic programming, student
placement, and communication.
2. Oversees objectives for all classes in all levels; co-ordinates the selection and ordering of
textbooks; maintains curriculum documentation; provides significant input into
departmental decisions and policies.
3. Coordinates start and end of term academic tasks with Manager, Trent-ESL and Trent
International Program orientation programs for students and instructors and to ensure that
program tasks, information and expectations are clearly communicated and successfully
delivered. Participation in Trent International Program Orientation (TIP Camp) is required.
Job Number: A-202
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Last updated: June 26, 2012
4. Liaises with Carleton University regarding all aspects of administration of Canadian
Academic English Language (CAEL) Assessment in accordance to the leasing agreement.
Coordinates student preparation for the CAEL test by ensuring delivery of practice
workshops for students taking the CAEL (Canadian Academic English Language) test.
Coordinates placement activities at the start and end of each term, including the
administration and grading of placement tests by all instructors, input of data into the
grades database and communication of placement to students.
5. Coordinates the Program’s in-house resource development by writing instructional texts and
materials, writing and editing program documents, e.g. Student Handbook, Instructor
Handbook, Curriculum documents.
6. Organizes the Program’s professional development activities by engaging in research of
relevance to the Program’s teaching or by attending professional and scholarly conferences
and professional development events. Shares opportunities for professional development
and scholarly conferences with the instructional team.
7. Schedules and facilitates staff meetings related to curriculum development, program-wide
academic policies and practices, and in-house professional development.
8. Represents OPSEU on hiring committees; provides orientation and support to new
instructors.
9. Observes classroom performance of CUPE Instructors; writes evaluation reports; provides
feedback to instructors and written observation reports to the Trent-ESL Manager.
10. Instructor Activities
11. Has complete responsibility for the preparation and delivery of Trent-ESL courses, including
contributions to and application of ongoing curriculum development, lesson preparation,
marking, and student evaluation. Course(s) taught in each academic term (fall, winter,
summers) will be arranged according to demand and to student enrolment. Employs the
LearningSystem/Blackboard platform as part of course delivery.
12. Researches curriculum materials, independently and in conjunction with other instructors,
and prepares course packs, reading materials, listening materials, and supplementary
materials; contributes to general curriculum development of the program. In team-taught
courses, works closely with co-instructor(s) to ensure effective delivery of material and
coverage of material appropriate to the level.
13. Develops and delivers other workshops on a range of academic skills, e.g., reading, essay
writing, listening, research, exam preparation, study skills, oral presentations, university
transition. Where required, conducts additional conversation, pronunciation or other
supplementary classes or workshops as a complement to Trent-ESL classes.
14. Provides initial advising to students on issues related to acculturation to Trent and to
Canada, including; academic advising, social transition, and life skills required of
international students as part of an advising continuum. Refers students to appropriate
university student services, and to the Trent International Program for advising and support.
15. Participates in the Program’s professional development activities by engaging in research of
relevance to the Program’s teaching, or by attending professional and scholarly conferences
and professional development events.
16. Assists Trent-ESL Manager with administrative duties as required; particularly during peak
enrolment periods.
17. Provides office hours to allow for individual consultations and/or writing conferences for
students in the Trent-ESL program.
Job Number: A-202
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Last updated: June 26, 2012
18. Delivers practice workshops for students taking the CAEL (Canadian Academic English
Language) test; helps to administer and mark these tests; and works with other instructors
and the Trent-ESL Manager to arrange appropriate placement of students following the
tests.
19. Attends, participates, and/or facilitates sessions at TIP camp, held at the beginning of each
term.
20. Attends extracurricular activities and events of the Trent-ESL program and Trent
International Program, such as the TIP formal and Cultural Outreach.
21. Contributes to the Program’s in-house resources development by writing instructional texts
and materials as assigned by the Manager.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Master’s Degree in related discipline, TESL certification.
Experience Required
1. Minimum three years EAP classroom experience required. Previous academic administration
is an asset.
2. Excellent interpersonal skills required.
3. Excellent oral and written communication skills required.
4. Familiarity with computer applications including MS Office (Word, Excel, Access), Novell
GroupWise, and Internet required.
5. Ability to work as part of a team and with minimal direct supervision.
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Job Number: A-202
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Last updated: June 26, 2012
Direct Responsibility
Student Employee(s)
Indirect Responsibility
N/A
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Number: A-202
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Last updated: June 26, 2012
Job Description Approved by Human Resources (as per Article 17.1):
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Signatures - indicating that the job description has been read and understood:
Incumbent
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Immediate Supervisor:
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Date:
Department Head/ Dean:
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Signature:
Date:
Job Number: A-202
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Last updated: June 26, 2012