ACCESSIBILITY REVIEW CHECKLIST
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Review Date: Click here to enter text.
Considerations for Different Document Types
Videos
[including screen captures and web conference recordings (Blackboard Collaborate, Adobe Connect)]
☐ On-screen captioning is used (preferred) or text transcript is provided.
 If you are using someone else's video and it is not captioned, seek a replacement video
with captioning or see if the creator is willing to caption and upload a new copy.
 For videos you created, add captions (visit https://youtu.be/SCWVBoZaQiU for
instructions for adding captions to YouTube videos).
☐ Visual-heavy videos have enough described via the audio track or have accompanying text
descriptions.
☐ For web conference recordings, provide links/copies of materials shared in the presentation
(PowerPoint, Word docs).
Audio-Only Files
(podcasts, radio recordings, narration on PowerPoints)
☐ Text transcript is provided.
Microsoft Word Documents
☐ Uses built in styles to format headings/subheadings and bulleted/numbered lists.
 Instructions for formatting headings are at https://youtu.be/AUQ8cbyLJYI.
☐ Indent using tab key and/or margin markers not the spacebar.
Microsoft PowerPoints
☐ Uses built-in slide layouts. When adding additional content to a slide layout, ensure the stack
(reading) order is correct.
 Instructions for viewing and modifying stack order are at https://youtu.be/JjTQdnzglqw.
☐ Animations are only used for pedagogical reasons (to display problems line-by-line, fill in 'blanks'
left on slide to illustrate answer).
☐ Includes Notes text for anything normally said in a lecture that is not conveyed on the slides.
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PDFs
☐ Document has 'selectable text' and is not a 'full image scan'.
☐ Documents have some sort of structure to help with reading order (tags, bookmarks).
 Instructions for these two checkpoints can be found at https://youtu.be/Xq9OCYRXUxE.
You may also want to view instructions on converting documents to PDFs found at
https://youtu.be/ZDQYpVSAjFI.
Blackboard Text Content
(content items, learning modules)
☐ Uses built in styles to format headings/subheadings and bulleted/numbered lists.
 Instructions for formatting headings are at https://youtu.be/-LNlHsAqaEM.
Activities
☐ Activities are not restricted to visual information only or require vision for completion.
☐ User can interact with content by mouse or keyboard (example: drag/drop interactions are
often mouse control only).
☐ Tests are not timed, or you can create untimed tests.
☐ 3rd party software and textbook web-packs are accessible or alternative is offered (check
provider’s website).
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Overall Formatting Regardless of Document Type
(applies to use in any content item like .doc, .pdf, .ppt, Blackboard, webpages)
Syllabus
☐ Includes GCC accommodations statement:
If you have a physical, psychological, medical or learning disability that may impact your
coursework or participation in this class, please contact the Center for Academic Progress, D
208, 343-0055, ext. 6351. The Assessment team will determine with you what accommodations
are necessary, appropriate and reasonable. All information and documentation is confidential.
Images
(photos, clipart, charts/graphs)
☐ Alternative (Alt) text is added (images like graphs and maps have longer descriptions).
 Visit https://youtu.be/P9y_4J6KfOA for instructions for adding alt text to Word and
PowerPoint. Visit https://youtu.be/xgXKinjngpw for instructions for adding alt text to
Blackboard content.
☐ Text is not embedded in images (when possible). When text does appear in images, content is
replicated as part of alternative text.
Tables
☐ Tables are simple (no merged or split cells) and are created as true tables (no tables embedded
in an image or text lined up by spaces/margin markers to look like a table).
☐ Includes table headers (row and column).
☐ Entire table has alternative (alt) text added to describe visual organization (when possible).
 Instructions for these three checkpoints can be found at https://youtu.be/C9YebUojkhk
for tables in Word and PowerPoint and https://youtu.be/bNMoV8oR7d4 for tables in
Blackboard content.
Text Formatting
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Uses simple sans-serif (Arial, Calibri, Helvetica) or serif fonts (Times, Georgia, Cambria).
Has effective use of white space (no large blocks of text).
Any hyperlink text is descriptive of where link goes, not "click here".
Formulas and equations are created using a formula editor.
Colors
☐ Has sufficient contrast between content and background (black/white, dark blue/light gray).
☐ Does not use only color to distinguish between items.
☐ Does not use common color blind combinations or screen fatigue combinations (red/green,
blue/purple, red/orange, blue/red).
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