University Library Committee Annual Report, 2011-2012
Membership
Schools (three)
David Affleck, Forest Management
Kimberly James, Music
Sherrill Brown, Pharmacy Practice (Chair)
Humanities (One)
Bridget Clarke, Philosophy
Sciences (One)
David Patterson, Mathematical Science
Social Sciences (One)
Lois Muir, Psychology
Mansfield Library (Two)
Barry Brown
Tammy Ravas
Student /Undergraduate
Gwendolyn Coon
Janyssa Overturf
Student /Graduate (One, one-year term)
Ex-Officio (Non-voting)
Interim Dean Fritz Snyder
2012
2012
2013
2014
2013
2014
2012
2014
During the academic year, the ULC meets on the second Monday of each month, 4:10-5:00 pm,
in the Dean’s Conference Room in the Mansfield Library (except on the first Monday in
December and May if necessary).
The ULC is open to hear all concerns and questions from the faculty and the campus community
regarding the Mansfield Library (or the ULC): please contact its chair, or come to one of the
meetings.
More information about the ULC can be found on the committee website,
http://www.umt.edu/facultysenate/main/Library.htm.
Library Updates
Operations items
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Although the University Library Committee is charged with participating in the selection of
the Dean of Libraries, it was not involved in the recent search and interviews for dean
candidates. A past chair of the University Library Committee was appointed to the Search
Committee and there was one campus-wide open forum for which all faculty were
invited. This is inadequate involvement. In the future the committee requests a separate
meeting with the candidate.
The Committee was provided with an overview of collection development and allocations
(handout – appendix 1).
The collection development policy has been revised (http://www.lib.umt.edu/node/126).
The library continues to maximize access to information resources by acquisition of large
electronic journal packages and databases.
The Committee was apprised of eBook collections and circulation data of physical items
verses electronic items.
The library has added backfiles for the ScienceDirect electronic journals. This is a
tremendous addition of the full runs of over 2,000 journals now available online and will
greatly benefit UM students and faculty. Over the last few years, with the encouragement
and support of this committee, the library has been able to add electronic journal backfiles
for several large publishers including: Elsevier, Sage, Springer, and Taylor & Francis.
The library hired Susan Caro, Government Documents Specialist and Sam Meister, Digital
Archivist.
Recruiting for Bibliographic Management Librarian and Library Dean. Recruitments for
additional vacant positions will be postponed for the new Library Dean to initiate.
The library’s hours were shifted to balance gate count information (in an attempt to adjust
opening and closing hours to maximize use of the building) and standardizes hours across
semesters, summer, and intersessions. This schedule will remain in place for 2-3 years.
The Committee was informed of the racist slips found in the African American collection
and the steps that were taken to address the issue.
The Committee was provided with a handout of useage statistics for the top Databases and
EJournal Packages.
The library has a pilot project underway this year to begin digitizing the Kaimin. The full
digitization will take 3-5 years depending on funding.
The library is planning to digitize the legacy (pre-2007) UM Theses. Students will have the
right to restrict access to their thesis.
The library recently acquired an impressive music collection (15,000 CDs and 15,000 LP
records) from Bill Raoul, a retired Drama Faculty member.
Service
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The Mansfield Library will continue to provide all the same Course Reserve services next
academic year (Fall 2012 – Spring 2013). These include scanning and media conversion of
course materials for instructors, hosting traditional print and media items for course
reserve, and creating course reserve pages if needed. The Mansfield Library facilitates the
integration of electronic course reserve materials into Moodle course pages in support of
the campus learning management system. If you have any questions or concerns about this
please contact Julia Jackman-Brink (243-6730; julia.jackman-brink@mso.umt.edu) or your
department Liaison Librarian (http://www.lib.umt.edu/node/115#instructors).
The Departmental Library Representative Meeting was canceled due to lack of participation.
General Information for New Department Library Faculty Representatives was provided to
members (handout – appendix 2).
The Committee was provided with an overview of Open Access (handout – appendix 3)
The library is still in the quiet phase of Archive-it implementation
It is hoped that the construction for the Learning Commons will begin in 2014. Half of the
money has been raised to date. Several Committees have been formed to work on the
project.
There is now complete wireless access throughout the library.
Library Demonstrations and Tours
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Demonstration of the new library website – 9/12/11
Information Center – 10/10/11
Bibliographic Management Services – 11/14/11
Archives and Special Collections – 2/13/12 (handout – appendix 4)
Circulation, Reserves, Interlibrary Loan and the Printing Facilities (Paw Print)-3/14/12
Self Scanning unit currently on demo
Appendix 1
Collection Development Snapshot: FY2000 & FY2011 – Eleven Year Trend Comparison
Collection Factors
Acquisitions Budget
FY 2000
$2.1 million
FY 2011
$ 4.6 million
Print Holdings – Total
1 million
> 1.6 million
Items Cataloged / Added (Monographs & Media)
9,706 total
16,987 books; 1,029 media
Acquisition Funds Allocated to Books & Media
20% – 25%
20% – 25%
Journals: Current Subscriptions & Titles Accessible
4,500 print
> 30,000 electronic & print
Electronic UM Dissertations & Theses – Total
0
1,989
Electronic Books (e.g., Ebrary, Springer, etc.) Total
0
> 143,000
Digitized Collections (# of objects (mast.) / size) Total
0
> 142,000 objects; >3.900 GB
Government Document Catalog Records with URLs
0
> 361,000
Archives (Linear feet of material; Elect. Finding Aids)
11,200 ft.; 0
12,300 ft.; 643 finding aids
Interlibrary Loan Service – Borrowing vs. Lending
Net Borrower
Net Lender for last 7 yrs
Collection Development Allocations: FY2011 and FY2012 – Two Year Comparison
FY 2011
FY 2012
Acquisitions Budget = $4,300,695
Acquisitions Budget = $4,641,551
Serials (paper subscriptions) = $358,792
Serials (paper subscriptions) = $336,068
Electronic Resources = $2,596,480
Electronic Resources = $2,967,367
Monographs & Media = $1,063,423
Monographs & Media = $1,061,116
Standing Orders = $133,435
Standing Orders = $138,796
Core Approval Plan = $336,000
Core Approval Plan = $300,000
Supplemental Fund = $315,000
Supplemental Fund = $299,320
Ebook Sub. & Econtent = $158,988
Ebook Sub. & Econtent = $163,000
Digitization Projects = $120,000
Digitization Projects =
Document Delivery = $272,000
Binding = $10,000
For further information contact:
$160,000
Document Delivery = $272,000
Binding = $5,000
Barry Brown, Head, Access and Collection Services Division
Barry.Brown@umontana.edu | 243-6811; October 2011
Appendix 2
General Information for New Department Library Representatives
Role of Liaison Librarians (http://www.lib.umt.edu/liaisons):
Liaison librarians provide library services to the campus community, working with
students, faculty, and staff in the University's colleges and departments. Liaisons
understand the information needs of the academic units to which they are assigned and
represent the needs of these units within the library. Liaisons are also knowledgeable
about library resources and services and convey information about these to their academic
units. Liaison librarian activities are focused in three primary areas - reference and
research, instruction, and collection development. Within the Collection Development area
responsibilities include:
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Develop and maintain a comprehensive knowledge of information resources in subject
areas within the scope of their assigned units.
Provide oversight of purchase plan profiles and initiate orders for materials not included in
the purchase plans.
Review and select electronic and web resources.
Evaluate collection strengths and weaknesses.
Notify faculty and otherwise promote newly acquired resources of interest.
Communicate with faculty about issues concerning scholarly communication.
Monitor expenditures within their subject areas and within budget guidelines.
Provide collection assessment for new program proposals and accreditation.
Participate in the formulation of collection development policies.
Participate in consortial projects for developing shared collections.
In collaboration with the Dean of Libraries, pursue grants and funding opportunities to
build collections.
In collaboration with the Dean of Libraries, identify potential digital projects and members
of the campus community interested in collaborating on such projects relative to
departmental publications and/or scholarship.
Role of Department Library Representatives (http://www.lib.umt.edu/node/129):
The role of the Department Library Representative is to Communicate department faculty
issues to the library; Communicate library issues to department faculty; Coordinate department
requests for monograph, media, journal, or database resources; Consult and collaborate with the
liaison librarian; Bring information resource access issues to the attention of the liaison librarian;
Collaborate with the liaison librarian on information literacy planning across the department
curriculum. In all of this the representative works closely with the Liaison Librarian for their
discipline.
Mansfield Library Collection Development Statement:
The primary goal of collection development at The University of Montana Maureen and
Mike Mansfield Library is to build a collection in support of the curricular and research needs of
students, faculty and staff. For more information see: http://www.lib.umt.edu/node/126
Information about Library Approval Book Plans:
The Mansfield Library has an established Approval Book plan with YBP to provide core
collecting in all subject areas. The approval plan facilitates the rapid, systematic acquisition of
recently published monographs/ books. Approval plans are a common collection tool used by
academic libraries of all sizes across North America. An approval plan supplies publications that fit
a department’s collection profile based on specified criteria such as subjects, authors, audience
levels, formats, publishers, prices, languages, etc. Books arrive pre-processed and can rapidly be
made available. Your liaison librarian will be glad to discuss your department profile and the
approval plan with you. For more information about approval plans see:
http://forms.lib.umt.edu/services/infoissues/archive/nov2006.htm
Instructions for ordering Monographs & Media and tracking requests:
A supplemental fund exists for ordering monographs and media outside the Approval Book
plan. Submit orders as you have them using the online form:
http://www.lib.umt.edu/forms/request/request.php
The status of purchase requests (e.g. on order, received, available) can be tracked by searching the
library catalog (http://www.lib.umt.edu/default.php). Holds can be placed on items after they are
“received” and they will receive priority processing. Rushes can be placed initially on purchase
requests, and ordering and processing will be expedited (don’t hesitate to ask for a rush if you have
a time sensitive teaching or research need); however, please be aware that rush orders prevent/
delay the normal processing of other queued orders. For more information see:
http://www.lib.umt.edu/purchasing
Requests for Journals, Databases or other Continuing Resources:
Continuing resource/ subscription requests should be discussed with liaison librarians. In
order to fund a new continuing resource with a yearly subscription/ access fee we typically need to
either cancel an existing continuing resource of similar value or find new funds.
Interlibrary Loan and Document Delivery:
Provides access to materials not owned by the Mansfield Library and also converts print
articles/ chapters to electronic files. For more information see: http://www.lib.umt.edu/DocDel
Library Services for Faculty:
http://www.lib.umt.edu/faculty
For more information contact your Liaison Librarian
(http://www.lib.umt.edu/integratedinstruction/#instructors
Appendix 3
Open Access: Basic Information
Prepared by Samantha Hines for the Faculty Library Committee, Nov. 2011
A Very Brief Introduction to Open Access by Peter Suber, Senior Researcher @ SPARC1
Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing
restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.
In most fields, scholarly journals do not pay authors, who can therefore consent to OA without losing
revenue. In this respect scholars and scientists are very differently situated from most musicians and
movie-makers, and controversies about OA to music and movies do not carry over to research literature.
OA is entirely compatible with peer review, and all the major OA initiatives for scientific and scholarly
literature insist on its importance. Just as authors of journal articles donate their labor, so do most
journal editors and referees participating in peer review.
OA literature is not free to produce, even if it is less expensive to produce than conventionally published
literature. The question is not whether scholarly literature can be made costless, but whether there are
better ways to pay the bills than by charging readers and creating access barriers. Business models for
paying the bills depend on how OA is delivered.
For a longer introduction, with live links for further reading, see my Open Access Overview,
http://www.earlham.edu/~peters/fos/overview.htm.
Open Access Venues
There are several outlets for open access literature. Many journals now publish under an open access
model, and several of these are peer-reviewed in the traditional manner. The best resource for finding
these publishers is to visit the Directory of Open Access Journals at http://www.doaj.org/. The United
States alone has 1342 journals listed through this directory in a wide variety of disciplines.
Another key venue is that of an institutional repository. The Scholarly Publishing and Academic
Resources Coalition (SPARC) describes institutional repositories:
Online archives of universities, colleges, funding agencies, and other institutions — known as “repositories” — are
key components of the emerging digital research infrastructure and can help ensure the widest possible sharing of
your works. These repositories collect, preserve, and provide free, unrestricted online access to all types of
institutional research outputs — seamlessly linking data, knowledge, and
scholars. (http://www.arl.org/sparc/repositories/index.shtml)
More information about institutional repositories generally can be found on the SPARC website
referenced above. The Mansfield Library is in the process of creating an institutional repository; the key
1
This definition is provided by Dr. Suber for use under a Creative Commons Attribution 2.5 license. For more
information visit http://creativecommons.org/licenses/by/2.5/
contact is Sam Meister, Digital Archivist, at sam.meister@umontana.edu. The Library’s Electronic
Theses and Dissertations repository already follows an open access model and can be viewed at
http://www.lib.umt.edu/etd.
It’s important for authors considering open access models alongside traditional publishing (such as those
depositing a preprint of an article in an institutional repository) to remember that traditional publishers
often limit the rights of authors to distribute or redistribute published works, even if the author holds
the copyright. For more information about what to look for in publishing agreements, please visit the
Mansfield Library’s guide to Copyright for Authors at http://libguides.lib.umt.edu/copyrightforauthors.
Open Access Policies
A number of universities have adopted open access policies, usually at the request of faculty members.
These polices can range from the support of an open access institutional repository for faculty and
university publications, to requirements that faculty only publish in open access venues. Most recent as
of this writing is Princeton University, which on October 31st announced that they had begun
implementing an open access policy passed by their faculty senate in September of this year. Under
their open-access policy, faculty members may publish their work on University sites, personal websites
and other not-for-fee venues, but are not to publish articles in journals following a traditional publishing
model.
Early this month a newly-formed group of universities calling themselves the Coalition of Open Access
Policy Institutions (or COAPI) will meet for the first time at the Berlin 9 Open Access Conference in
Washington, D.C. These 22 universities have varying policies but share a commitment to open access
publishing and the use of open access institutional repositories. A list of the organizations with links to
their policies and repositories can be found at http://openbiomed.info/2011/08/coapi-cats/. A larger
and more international list of institutions with open access policies can be found at
http://roarmap.eprints.org/, which also links to their repositories, offers analysis of their policies, and
labels their policies as institutional mandates, sub-institutional mandates, multi-institute mandates,
funder mandates or thesis mandates.
Some government agencies and other funders have begun adopting open access policies for funded
research. The goal is to make the results of funded research openly available to the public. The most
prominent example is the National Institute of Health, whose open access policy is available here:
http://publicaccess.nih.gov/
Further Questions and Information
The Mansfield Library is developing an Open Access guide page, which will be located at
http://libguides.lib.umt.edu/OA. This page will serve as a clearinghouse for information for the
University of Montana community on open access issues and initiatives. We also plan to provide more
face-to-face information sessions for faculty and graduate students on the issue (we have provided
several over the past two years).
If you have questions, ideas or suggestions as we build our information resources regarding open access,
please feel free to contact Samantha Hines at Samantha.hines@Umontana.edu or x7818.
Appendix 4
Donna McCrea, Head of Archives & Special Collections
History Librarian / Associate Professor
donna.mccrea@umontana.edu · 406.243.4403
Library website: http://www.lib.umt.edu
Mansfield Library homepage: http://www.lib.umt.edu/
Archives & Special Collections homepage: http://www.lib.umt.edu/asc
Collection Development Statement - Archives and Special Collections emphasizes collecting the
environmental, political, and cultural histories of Western Montana. All materials and collections
acquired by the department should be of scholarly interest and value for teaching, research and
learning at The University of Montana.
Facts about Archives & Special Collections:
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Over 20,000 published books, pamphlets and serials (newspapers, magazines, etc.)
Over 7,500 regional and historic maps
Over 80,000 images in a variety of formats, dating from the 1850s-present
Over 2,500 oral history interviews
Over 12,300 linear feet of manuscript collections (personal papers, business records, etc.)
and university records
Our oldest book is a 1561 edition of Chaucer
Our largest manuscript collection is the papers of Mike Mansfield (~2,500 linear feet)
We provide course-integrated instruction about primary sources in general, and archives and
special collections materials in particular, to a number of departments on campus including
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History, Native American Studies, Sociology, Social Work, Curriculum and Instruction,
Anthropology and English
We serve over 2,500 researchers in person and field another 300-400 requests for
information by telephone and e-mail each year
We are open 9-5 Monday-Friday, until 7pm on Wednesdays during the academic semester,
and by appointment
How to find our resources:
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Mansfield Library Catalog - http://catalog.lib.umt.edu
Northwest Digital Archives (for archival collections) - http://nwda.wsulibs.wsu.edu/
Online Photos - http://www.lib.umt.edu/asc/photos
Online Maps - http://www.lib.umt.edu/asc/historicmaps
Online Exhibits - http://content.lib.umt.edu/omeka/exhibits
Digital Collections - http://www.lib.umt.edu/digital
Other sources for regional history:
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Montana Memory Project - http://cdm15018.contentdm.oclc.org/
HeritageQuest (for census records, directories and more) – access through the Missoula Public
Library
Google Books - http://books.google.com/
American Memory – Library of Congress - http://memory.loc.gov/ammem/index.html