University Library Committee Meeting Minutes 10/10/11
Members present:, B. Brown, S. Brown, B. Clark, L. Muir, D.Patterson, T. Ravas
Ex-officio member present: F. Snyder
Members absent/excused: D. Affleck, K. James, G. Goon, D. Molgaard
The meeting was called to order at 4:10 p.m. Members introduced themselves.
The minutes from 9/12/11 were amended and approved.
Communication Items:

Interim Dean Snyder provided the committee a summary of racial slip situation. On
September 7th a patron found a printed slip that used the word “Nigger” in one of the books
located in the African American section. The library staff searched the African American
collection and found additional slips (total of 15). Two weeks later a slip was found in the
Women and Gender Studies section. The slips have been delivered to the Director of Public
Safety for further investigation. A racist poster was also discovered at the Payne Family
American Indian Education Center
The Library is working with the Lucy France, Affirmative Action Director to address the
issue in accordance with the Harassment Incident Response Plan. All Library employees are
on alert. These acts are in violation of the Student Conduct Code. ‘’Library investigates
discriminatory notes’’ article was in the Kaimen on September 14th. Last Wednesday
evening there was a Town Hall meeting / open forum to discuss incidents of hate and
prejudice on campus or in the surrounding community. There were between 50-60 attendees.
President Engstrom sent a campus-wide email about Hate Crimes. Individuals with any
information about such crimes should contact the Office of Public Safety. There is also a
Hazing/Harassment Report Form available on the Equal Opportunity website.
It is not possible to video tape the stacks due to freedom of inquiry. There is a camera on the
front door, given that the Library is open to the public and remains open until 1AM. The
Library does not take action against patrons watching pornography on library computers due
academic freedom. Patrons reporting the incident may file a complaint with Public Safety.

Professor Brown updated the Collection Snapshot- document distributed and appended. The
collection figures were not finalized at the last meeting. The budget figures did not change.
The print and media collection has grown. Faculty in the humanities and social sciences
have requested that acquisition of print material be retained at 20%. The Library has 11,000
journal subscriptions (1.4% in print and 98.6% in electronic access). It was able to acquire
several back files and hopes to continue. The electronic dissertations and thesis collection
had over 122,000 downloads in fiscal year 2011. The library would like to digitize the 8,000
master theses as well. The use of ebooks is growing. A possible topic for another meeting is
the statistics on ebook types. Faculty in some disciplines are able to provide chapters of
books to students electronically. There are more ebooks that printed books in the
Government Documents collection. Interlibrary loan lends 2 books to every 1 book that the
University borrows.

This year the Library is working with the Faculty Development Office to plan a Department Library
Representative Meeting. It is hoped that the department representatives will bring the new faculty. A
General Information for New Department Library Faculty Representatives document was distributed
(appended). The Library has tried several approaches to this meeting in attempts to increase
attendance (typically 15-20). There are 11 library liaisons that service 55 departments. The library
would like the committees’ thoughts on when to have the meeting and the best way to communicate
the event to campus. It was suggested that junior faculty also be included. New faculty members are
often overwhelmed with such events and can’t possibly absorb all the information. For the most part
faculty seem to be fairly content with the Library’s services.
New Program proposals continue to be submitted to the Faculty Senate without review by the library.
A new program proposal requires a collection assessment and a signature from the Library Dean. A
joint Material Science program, for example, would require specialized databases that cost
approximately $30,000. This proposal has not gone through faculty governance.

The Committee was provided with a brief tour of the Information Center. There are 72 computers for
use in the Library. Students must use their web ID and password to use the computers. Public patrons
check out a barcode at the front desk to use computers. There are also 22 laptops that can be checked
out. The help desk is manned by 2 library personnel and a technology specialist. The help desk
allows the expert to show the patron the steps to finding the materials on the computer screen.
The meeting was adjourned at 4:55 p.m.
Collection Development Snapshot: FY2000 & FY2011 - Eleven Year Trend
Comparison
Collection Factors
FY 2000
FY 2011
Acquisitions Budget
$2.1 million
$ 4.6 million
Print Holdings - Total
1 million
> 1.6 million
Items Cataloged / Added (Monographs & Media)
9,706 total
16,987 books; 1,029 media
Acquisition Funds Allocated to Books & Media
20% – 25%
20% – 25%
Journals: Current Subscriptions & Titles Accessible
4,500 print
> 30,000 electronic & print
Electronic UM Dissertations & Theses - Total
0
1,989
Electronic Books (e.g., Ebrary, Springer, etc.) Total
0
> 143,000
Digitized Collections (# of objects (mast.) / size) Total
0
> 142,000 objects; >3.900 GB
Government Document Catalog Records with URLs
0
> 361,000
Archives (Linear feet of material; Elect. Finding Aids)
11,200 ft.; 0
12,300 ft.; 643 finding aids
Interlibrary Loan Service - Borrowing vs. Lending
Net Borrower
Net Lender for last 7 yrs
Collection Development Allocations: FY2011 and FY2012 - Two Year Comparison
FY 2011
FY 2012
Acquisitions Budget = $4,300,695
Acquisitions Budget = $4,641,551
Serials (paper subscriptions) = $358,792
Serials (paper subscriptions) = $336,068
Electronic Resources = $2,596,480
Electronic Resources = $2,967,367
Monographs & Media = $1,063,423
Monographs & Media = $1,061,116
Standing Orders = $133,435
Standing Orders = $138,796
Core Approval Plan = $336,000
Core Approval Plan = $300,000
Supplemental Fund = $315,000
Supplemental Fund = $299,320
Ebook Sub. & Econtent = $158,988
Ebook Sub. & Econtent = $163,000
Digitization Projects = $120,000
Digitization Projects =
Document Delivery = $272,000
Binding = $10,000
For further information contact:
$160,000
Document Delivery = $272,000
Binding = $5,000
Barry Brown, Head, Access and Collection Services Division
Barry.Brown@umontana.edu | 243-6811; October 2011
General Information for New Department Library Representatives
Role of Liaison Librarians (http://www.lib.umt.edu/liaisons):
Liaison librarians provide library services to the campus community, working with
students, faculty, and staff in the University's colleges and departments. Liaisons
understand the information needs of the academic units to which they are assigned and
represent the needs of these units within the library. Liaisons are also knowledgeable
about library resources and services and convey information about these to their academic
units. Liaison librarian activities are focused in three primary areas - reference and
research, instruction, and collection development. Within the Collection Development area
responsibilities include:
 Develop and maintain a comprehensive knowledge of information resources in
subject areas within the scope of their assigned units.
 Provide oversight of purchase plan profiles and initiate orders for materials not
included in the purchase plans.
 Review and select electronic and web resources.
 Evaluate collection strengths and weaknesses.
 Notify faculty and otherwise promote newly acquired resources of interest.
 Communicate with faculty about issues concerning scholarly communication.
 Monitor expenditures within their subject areas and within budget guidelines.
 Provide collection assessment for new program proposals and accreditation.
 Participate in the formulation of collection development policies.
 Participate in consortial projects for developing shared collections.
 In collaboration with the Dean of Libraries, pursue grants and funding opportunities
to build collections.
 In collaboration with the Dean of Libraries, identify potential digital projects and
members of the campus community interested in collaborating on such projects
relative to departmental publications and/or scholarship.
Role of Department Library Representatives (http://www.lib.umt.edu/node/129):
The role of the Department Library Representative is to Communicate department
faculty issues to the library; Communicate library issues to department faculty; Coordinate
department requests for monograph, media, journal, or database resources; Consult and
collaborate with the liaison librarian; Bring information resource access issues to the
attention of the liaison librarian; Collaborate with the liaison librarian on information
literacy planning across the department curriculum. In all of this the representative works
closely with the Liaison Librarian for their discipline.
Mansfield Library Collection Development Statement:
The primary goal of collection development at The University of Montana Maureen
and Mike Mansfield Library is to build a collection in support of the curricular and research
needs of students, faculty and staff. For more information see:
http://www.lib.umt.edu/node/126
Information about Library Approval Book Plans:
The Mansfield Library has an established Approval Book plan with YBP to provide
core collecting in all subject areas. The approval plan facilitates the rapid, systematic
acquisition of recently published monographs/ books. Approval plans are a common
collection tool used by academic libraries of all sizes across North America. An approval
plan supplies publications that fit a department’s collection profile based on specified
criteria such as subjects, authors, audience levels, formats, publishers, prices, languages,
etc. Books arrive pre-processed and can rapidly be made available. Your liaison librarian
will be glad to discuss your department profile and the approval plan with you. For more
information about approval plans see:
http://forms.lib.umt.edu/services/infoissues/archive/nov2006.htm
Instructions for ordering Monographs & Media and tracking requests:
A supplemental fund exists for ordering monographs and media outside the
Approval Book plan. Submit orders as you have them using the online form:
http://www.lib.umt.edu/forms/request/request.php
The status of purchase requests (e.g. on order, received, available) can be tracked by
searching the library catalog (http://www.lib.umt.edu/default.php). Holds can be placed
on items after they are “received” and they will receive priority processing. Rushes can be
placed initially on purchase requests, and ordering and processing will be expedited (don’t
hesitate to ask for a rush if you have a time sensitive teaching or research need); however,
please be aware that rush orders prevent/ delay the normal processing of other queued
orders. For more information see: http://www.lib.umt.edu/purchasing
Requests for Journals, Databases or other Continuing Resources:
Continuing resource/ subscription requests should be discussed with liaison
librarians. In order to fund a new continuing resource with a yearly subscription/ access
fee we typically need to either cancel an existing continuing resource of similar value or
find new funds.
Interlibrary Loan and Document Delivery:
Provides access to materials not owned by the Mansfield Library and also converts
print articles/ chapters to electronic files. For more information see:
http://www.lib.umt.edu/DocDel
Library Services for Faculty:
http://www.lib.umt.edu/faculty
For more information contact your Liaison Librarian
(http://www.lib.umt.edu/integratedinstruction/#instructors