Pursuant to motion of adjournment the Polk County Board of Commissioners met in
regular session at 10:00 o’clock a.m., December 20, 2011 in the Commissioners Room,
Government Center, Crookston, MN. Members present: Commissioner Warren Strandell,
Commissioner Craig Buness, Commissioner William Montague, Commissioner Warren Affeldt,
Commissioner Don Diedrich, and John P. Schmalenberg, County Administrator, Clerk of the
Board. Others present: Tangee Bouvette, Deputy Clerk of the Board.
A motion was made by Commissioner Buness, seconded by Commissioner Montague,
and adopted by unanimous vote of the Board to approve the agenda and consent agenda for
December 20, 2011:
1. Approve Commissioner Warrants: General Revenue Fund, $112,728.92; Public Works
Fund, $52,644.57; Public Safety Fund, $52,679.17; Public Health Fund, $48,165.14;
Forfeited Tax Sale Fund, $29.75; Special Assessments (Ditch) Fund, $28,398.66;
Environmental Services Fund, $62,861.43; Resource Recovery Fund, $59,984.31;
Landfill Fund, $35,609.01; Per diems, $600.00; Meal Reimbursements, $74.38.
2. Approve the December 13, 2011 Board Minutes.
3. Approve for Signature the 2012-2013 County Feedlot Program.
4. Approve for Signature the Eide Bailly Service Agreement.
Pursuant to published notice, bids for three Sheriff’s cars were received. First bid was
Rydell’s Chevrolet/Crookston Motors in the amount of $29,472.50 per vehicle, $88,417.50 for all
three vehicles. Second bid was from Brost Chevrolet in the amount of $28,725.00 per vehicle,
$86,175.00 for all three vehicles. A motion was made by Commissioner Montague, seconded by
Commissioner Buness to accept the bid of Brost Chevrolet for three Sheriff’s cars in the amount of
$86,175.00.
Michelle Cote, Director of Property Tax Records, came before the Board with matters
pertaining to her department. A motion was made by Commissioner Montague seconded by
Commissioner Diedrich and adopted by unanimous vote of the board to approve the 2012 list of
Tobacco Licenses. A motion was made by Commissioner Strandell seconded by Commissioner
Montague and adopted by unanimous vote of the board to approve entering into agreement with
State of Minnesota/DNR for License Registration. A motion was made by Commissioner
Diedrich seconded by Commissioner Strandell and adopted by unanimous vote of the board to
approve an Off-Sale 3.2 Malt Liquor License for the One and Only, operated by Chris Weiland.
A motion was made by Commissioner Buness seconded by Commissioner Diedrich and adopted
by unanimous vote of the board to approve tax abatement as follows:
Name/Address
Luke Kramer
Amount of
Tax
Reduction
$62.00
Parcel #/Legal
Description
Parcel: 91.00034.00
50’ N & S X 140’ E & W IN NE4
NE4 COM 240’ SE & 125’ N
OF SE COR OF LT 12, BLK 1, OT
City of Mentor
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Reason
Local option Abatement
Fire 2011
Barb Erdman, Polk County Sheriff came before the Board to discuss matters pertaining to
her department. She reviewed the Sheriff’s Office Transport Log as well as the monthly
Sheriff’s Report.
Richard Sanders, Polk County Highway/Ditch Engineer came before the Board to discuss
matters pertaining to his department. A motion was made by Commissioner Buness, seconded
by Commissioner Montague and adopted by unanimous vote of the Board to approve the
purchase of a Kuhn Mower from Titan Machinery in the amount of $9,885.94. A motion was
made by Commissioner Buness, seconded by Commissioner Diedrich and adopted by unanimous
vote of the Board to approve the purchase of a Woods BW 1800 Mower from Tri-Steel in the
amount of $11,542.50.
John Schmalenberg, County Administrator came before the Board to discuss matters
pertaining to his department.
The following resolution (2011-12-55) was offered by Commissioner Buness:
BE IT RESOLVED, By the Board of County Commissioners of Polk County that the
statement of expenses and anticipated receipts on file in the office of the County
Coordinator, for year 2012, be and they hereby are approved and accepted by this Board
as the budget for Polk County for the year 2012 and that the following dollar amount be
and the same is hereby levied on the taxable property in Polk County for year 2011,
payable 2012:
FUND
NET
LEVY
General Revenue
Human Services
R&B
Library
Bond Redemption
$10,158,213
$ 4,544,075
$ 2,628,910
$ 202,186
$ 1,647,192
TOTAL
$19,180,576
Commissioner Diedrich seconded the foregoing resolution and it was declared
adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS:
None.
The following resolution (2011-12-56) was offered by Commissioner Montague:
BE IT RESOLVED, By the Board of County Commissioners of Polk County that the
proposed statement of expenses and anticipated receipts on file if the office of the County
Administrator for 2012, be and they hereby are accepted by this Board as the budget for
Polk County for the year 2012. The budget dated December 8, 2011 and attached to this
resolution, signed by the Polk County Chairman of the Board, shall be the official budget
of Polk County for 2012 and is adopted at the fund level.
Commissioner Buness seconded the foregoing resolution and it was declared
adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS:
2
None.
A motion was made by Commissioner Strandell, seconded by Commissioner Diedrich
and adopted by unanimous vote of the Board to approve the following Appropriations for 2011:
Retired Senior Volunteer Program, $2,000; Committee on Aging, $2,500; MN Red River Valley
Development Association, $1,500; E. Polk Soil and Water, $39,200; W. Polk Soil and Water,
$39,200; Polk County Fair Association, $18,000; Occupational Development Center, $7,500;
Polk County Historical Society, $14,500; Tri-Valley Transportation, $6,149; Valley Chore,
$14,340; Veteran’s Posts, Memorial Day, $840; East Grand Forks Heritage Foundation, $4,000;
East Polk Heritage Center (Fosston), $4,000.
The following resolution (2011-12-57) was offered by Commissioner Strandell:
WHEREAS, It is the duty of the County Board of Commissioners to set their salaries and
per diem for committee work pursuant to M.S. Chapter 375.055.
NOW THEREFORE BE IT RESOLVED, That the salary of each County Commissioner
for 2012 be and hereby is set at $25,682.00 (same level as 2011).
BE IT FURTHER RESOLVED, That the per diem for Commissioners be set for 2012 at
$75.00 the same as 2011 per meeting for the following committees:
Water Study & Planning Committee/Joint Powers Comprehensive Local Water Planning
Mtgs.
Extension Committee
NW Resource, Conservation and Development Committee
Drainage/Watersheds and County Ditch Meetings & Hearings
Forfeited Land Tax Sale, Appraisals & other forfeited property issues
Planning and Zoning Commission meetings/Land use
County Board of Health
State Community Health Services Advisory Committee
Polk County Community Health Services Advisory Committee
Annual Road inspection meetings
Community action program meetings
Northwest Minnesota Legal Service meetings
Law Library meetings
Solid Waste Committees
Negotiations/Salary/Personnel Interview Committees
AMC Committees
Board Appointments/assignments/travel
Building Committees
Retired Senior Volunteer Program Committee
Red River Valley Show Promotion Committee
Minnesota Social Services Administration (MSSA)
Pre Hospital Emergency Care Committee Meetings
International Coalition meetings
Joint ND/MN Six County Red River Study Group
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MN Rural Counties Caucus (MRCC)
Soil and Water Conservation District Managers meetings
Flood/Water Management Committees
Metropolitan Planning Organization (MPO)
Rural Life Outreach
NACo Committees
Local City Council, Township and School Board Meetings
County-Township Officer Meetings
Intergovernmental Meetings
Polk County Family Service Children’s Mental Health Collaborative
9th Judicial Liaison Committee Meetings
Lake Agassiz Regional Library Meetings (LARL)
Wetland Mitigation Meetings
Tilden/Vesledahl/Nature Conservancy/Glacial Ridge National Wildlife Refuge Meetings
Board Testimony at Legislature
Polk County Single Family Loan Meetings
Transportation Advisory Committee
Red Lake River Corridor
Municipal Contract Police Advisory Board
Glenmore Outpatient Advisory Board
Citizen Advisory Committee/Watershed Districts
Jail Planning Meetings
Park Committee meetings
Public Safety Committee meetings
Municipal Airport Commissions
Commissioner Buness seconded the foregoing resolution and it was declared
adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich. NAYS:
None.
The following resolution (2011-12-58) was offered by Commissioner Buness:
Approve the following changes to the Personnel Policy sections 10.1.1 and 10.1.8
as follows:
10.1.1
Cafeteria Benefits Plan:
In addition to salary, the Employer offers a Cafeteria Benefits Plan to employees.
Effective dates will be determined by plan provisions. The employee must complete a
Cafeteria Benefits Enrollment Form at least 15 days prior to the effective date of
eligibility for the Plan. Employees working 20 hours more per week and on average
more than 1040 hours per year shall receive a pro rata portion of the monthly contribution
by the Employer. Employees working less than 20 hours per week or less than 1,040 per
year are not eligible for participation in the Cafeteria Benefits Plan. As of January 1,
2012, the Employer contribution for employee to the premium costs for such plan shall
be in the sum of 725.00 per month.
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10.1.8
Employer Contributions:
If you are eligible to participate, Employer will make a monthly contribution to
individual accounts under the Health Reimbursement Arrangement for Active Employees
in accordance with the following schedule:
$140.00 for each eligible employee, excluding Employees of LELS bargaining units, who
elects single coverage under the group health plan described in Subdivision 2; and
$140.00 for each eligible employee, excluding Employees of LELS bargaining units, who
elects family coverage under the group health plan described in Subdivision 2.
$80.00 for each eligible employee of an LELS bargaining units, who elects single
coverage under the group health plan described in Subdivision 2; and
$80.00 for each eligible employee of an LELS bargaining units, who elects family
coverage under the group health plan described in Subdivision 2.
Commissioner Montague seconded the foregoing resolution and it was declared
adopted upon the following vote. YEAS: Buness, Strandell, Montague, Diedrich, Nays:
None.
Resolution (2011-12-59) was approved by the Polk County Board for setting salaries for
Department Heads, Non-Union personnel and Social Services for the year 2012 (complete copy
of the resolution on file in the office of the County Administrator). A motion was made by
Commissioner Montague, seconded by Commissioner Diedrich and adopted by unanimous vote
of the Board to approve collective bargaining settlements on wage and cafeteria plan for 2012 by
and between Polk County and AFSCME, 49’s Engineering Highway Department, 49’s
Maintenance Highway Department, and 49’s Solid Waste Division bargaining labor units. A
motion was made by Commissioner Montague seconded by Commissioner Strandell and adopted
by unanimous vote of the board to wait to enter into an agreement with the Minnesota Workforce
Center pending a review of services. A motion was made by Commissioner Buness seconded by
Commissioner Montague and adopted by unanimous vote of the board to deny the request for
penalty abatement of $804.48 on parcel 83.03198.02 and $$571.44 on 83.03198.04. A motion
was made by Commissioner Diedrich seconded by Commissioner Montague and adopted by
unanimous vote of the board to authorize signature of lease renewal with the City of McIntosh
for the Extension Service space. A motion was made by Commissioner Montague seconded by
Commissioner Buness and adopted by unanimous vote of the board to approve the HP Invoice in
the amount of $2,975.07 for the Sheriff’s Office. A motion was made by Commissioner
Montague seconded by Commissioner Strandell and adopted by unanimous vote of the board to
approve publication of the 2010 financial statement. A motion was made by Commissioner
Strandell seconded by Commissioner Diedrich and adopted by unanimous vote of the board to
authorize signature of agreement on the Joint Powers Agreement between BCA and the Polk
County Attorney’s Office.
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Josh Johnston, Planning and Zoning Administrator came before the Board with matters
pertaining to Planning and Zoning. A motion resolution was made by Commissioner Buness
seconded by Commissioner Diedrich and adopted by unanimous vote of the Board to approve final
Joyce’s Addition Plat, on file in the Administrator’s Office.
A motion was made by Commissioner Buness, seconded by Commissioner Montague,
and adopted by unanimous vote of the Board that the following Commissioner Warrants were
approved:
COMMISSIONER WARRANTS
DATED 12/23/2011
APPROVED ON 12/20/2011
VENDOR NAME
ADVANCED BUSINESS METHODS
AL'S ELECTRIC INC
ALTRU CLINIC
AMERIPRIDE LINEN
AMERIPRIDE LINEN & APPAREL
AMERIPRIDE LINEN & APPAREL SER
ANGUS COOP ELEVATOR ASSN
AUTO VALUE - CROOKSTON
BEAR GRAPHICS INC
BERTILS GRAVEL & EXCAVATION LL
BJORKLUND COMPENSATION CONSULT
BLUE CROSS BLUE SHIELD OF MN
BORDER STATES ELECTRIC SUPPLY
BORGERT PRODUCTS INC
BRAAS COMPANY
BRAULT CONSTRUCTION
BROST CHEVROLET INC
BROWNELLS - POLICE STORE
BURGGRAFS ACE HARDWARE
CANADIAN PACIFIC RAILWAY
CARDINAL HEALTH
CARQUEST AUTO PARTS STORES
CENTRAL DOOR & HARDWARE INC
CHURCH & DWIGHT CO INC
CLARK DAILEY CONSTRUCTION
COLE PAPERS INC
CRA PAYMENT CENTER
CROOKSTON DAILY TIMES
CROOKSTON FUEL COMPANY
D & J RADIO SALES & SERVICE
D & M DISTRIBUTING
DON DIEDRICH
EASTSIDE TRAVEL PLAZA
ECOLAB PEST ELIMINATION SERV
EIDE BAILLY
ERICKSON DOZING & EXCAVATING
EVENAIRE SYSTEMS INC
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AMOUNT
706.41
5,251.80
360.00
651.63
1,012.47
310.74
2,600.16
3,987.65
775.36
7,150.00
375.00
300.00
1,987.14
891.57
366.34
400.00
1,154.66
301.20
3,934.66
2,227.99
1,756.67
342.26
390.31
16,429.68
8,250.00
441.73
8,804.97
1,086.88
4,376.65
306.00
435.44
657.33
1,136.06
519.42
823.20
12,445.00
2,407.50
FALLS ELECTRIC INC
FERGUSON ENTERPRISE INC 3093
FISCHER LAW OFFICE PLLC
GARDEN VALLEY TELEPHONE CO
GARRY GRAVEL CO
LESLIE GOODWIN
GULLY TRI-COOP ASSOC
HAGEN CONSTRUCTION
HENNEPIN COUNTY MEDICAL CTR
HEWLETT PACKARD COMPANY
HOGLO TRANSPORT
HOLIDAY INN FARGO
HOMETOWN MANAGEMENT INC
HONEYWELL INTERNATIONAL INC
HUGO'S #4
J & S GRAVEL INC
JIM'S QUALITY FLOOR SERVICE
JOBS HQ
JSB ENGINEERED SOLUTIONS
JT'S STATION
KEITH'S SECURITY WORLD INC
SARAH KELLER REESE
KROX
LENES SAND & GRAVEL INC
LEPIER OIL COMPANY INC
LITTLE FALLS MACHINE INC
LUNSETH PLUMBING & HEATING
MATTHEW BENDER & CO INC
MCCC MI 33
M.B. MCGEE PA
MILLER'S BUILDING CENTER
MINNESOTA SHERIFFS' ASSOCIATIO
MINNESOTA SUPREME COURT
MN DEPT OF HEALTH
MN OFFICE OF ENTERPRISE TECH
MOORE FAMILY THEATRE
MOORE MEDICAL LLC
MORRIS ELECTRONICS INC
NAPA CROOKSTON WELDING
NORTH COUNTRY BUSINESS PROD
NORTH VALLEY PUBLIC HEALTH
NORTHERN FIRE EQUIPMENT SERVIC
NORTHERN LIGHTS COUNCIL
NORTHSIDE EXPRESS
NW MN HOUSEHOLD HAZARDOUS
ODLAND FITZGERALD,REYNOLDS
OFFICE DEPOT
PEMBERTON SORLIE RUFER & KERSH
MELISSA PERREAULT
PINE TO PRAIRIE BROADCASTING I
POLK COUNTY
POLK COUNTY ENVIRONMENTAL SERV
POLK COUNTY HIGHWAY DEPARTMENT
POLK COUNTY SOCIAL SERVICES
7
3,295.04
907.27
2,756.43
1,409.76
8,650.00
316.93
428.67
21,297.50
314.29
3,484.71
2,362.36
784.69
3,952.00
811.74
350.76
16,174.65
561.09
2,935.59
8,258.50
2,777.39
1,482.78
1,467.76
753.50
18,317.51
5,719.35
2,263.36
303.00
361.70
17,908.00
1,000.00
3,918.66
500.00
329.00
959.20
664.00
930.00
969.40
48,639.19
1,565.50
2,206.90
1,302.32
1,545.36
303.50
1,673.87
2,154.50
439.25
835.51
1,353.15
1,011.15
300.00
2,893.62
864.05
17,505.36
2,653.11
PRAIRIE WIND BG INC
PRAXAIR DISTRIBUTION INC
PSI ENGINEERING LLC
QUILL CORPORATION
QUIN CHS & WIC
RAMSEY COUNTY
RDO TRUCK CENTERS
REDWOOD BIOTECH INC
REFRIGERATION SERVICE
REGIONAL SANITATION SERVICE IN
REMLOH & ASSOCIATES LLC
RON MICHAELS CONSULTING INC
RTVISION INC
RUST STOCK RASMUSSON
SALEM MOTORS INC
SATHER LAW OFFICE LTD
SATURN SYSTEMS INC
SERVICE PRO PARTS LLC
SIMPLEXGRINNELL
SIRCHIE FINGER PRINT
SPIELMAN RADIO
STANLEY CONVERGENT
T-C LIGHTING SUPPLIES
TAC 10 INC
TEAM LABORATORY CHEMICAL CORP
THE EXPONENT
SUE THOMPSON
TODD'S TIRE SERVICE INC
TRI-COUNTY COMMUNITY CORR
TRI-VALLEY HEARTLAND EXPRESS
TRUE NORTH STEEL
U S WATER SERVICES
ULINE
ULTRAMAX
VALLEY DOOR
THOMAS VANDERWAL
VEIT & COMPANY INC
VOYAGER FLEET SYSTEMS
ROBERT WAGNER
WALLWORK TRUCK CENTER
WENCK ASSOCIATES INC
WILLARD SWENBY CONSTRUCTION
WILLIAM MACGILL & CO
WILLIAMS FASTENER & SUPPLY
MARK WORSHEK
WRIGLEY MECHANICAL INC
YE OLE PRINT SHOPPE
ZACHARIASON CONSTRUCTION
ZIEGLER INC
3 D SPECIALTIES
180 PAYMENTS LESS THAN $300
FINAL TOTAL.......
8
630.03
986.29
387.72
435.78
3,675.56
2,834.80
1,616.21
318.41
559.05
350.04
797.68
1,870.00
1,368.56
5,493.75
561.71
3,223.74
715.00
1,887.68
4,422.14
559.04
792.38
2,300.00
810.91
9,592.00
2,172.23
312.28
514.49
3,900.46
336.00
1,267.00
322.50
1,762.66
1,761.86
1,733.00
7,979.00
1,115.58
2,240.00
5,351.26
579.46
3,665.13
1,818.80
4,217.00
850.00
568.32
2,250.00
712.90
1,548.82
3,875.00
11,492.01
327.40
21,962.51
$453,100.96
With no further business, the Board recessed to reconvene at 8:00 o’clock a.m. on January 3,
2012.
________________________________
Warren Affeldt, Chairman
ATTEST:
_____________________________________
John P. Schmalenberg, County Administrator
Clerk of the Board
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