This checklist lists the minimum requirements for MyLO units to cater for the needs of distance-enrolled students. It is intended for use by Unit Coordinators and support staff in the Faculty of Arts.
For help with preparing these aspects of your MyLO unit, contact the Flexible Education Office
( flexarts@utas.edu.au
).
☐ An up-to-date welcome news item will be available for students on the first day of semester. The news item includes:

A brief introduction to the unit;

A short description of the key areas in the MyLO unit;
 A direction on where students go to get started.
Example: Welcome News Item (below)
Related guide: Publishing News (PDF)
☐ Old news items are deleted or hidden from student view.

If the unit has one unit outline, a current version is available via the Unit Outline (pdf) link. For units with multiple unit outlines, directions appear on where to find the relevant unit outline in Content.
Faculty support staff will arrange this, provided one or more current unit outline files are available
in the Content’s Introduction Module.

The Reading List readings are available and up to date.
Further information: Reading Lists

All links work appropriately and are current.

A welcome or introduction (or unit overview) is available from the current Unit Coordinator. (While this may have similar information to the welcome news item, the welcome news item will be replaced as more current news items are added.)

One or more current unit outline pdf files are available.
Related guide: Uploading Files to Content (PDF)
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
The Unit Outline Supplement module is available to students in the Introduction module. Faculty
support staff will arrange this.

Links to discussion topics ‘Welcome Discussion’ and ‘Questions for the Unit Coordinator’ appear.

A link to the current MyMedia (Echo360) unit portal page appears and is titled ‘Audio & Video
Resources (MyMedia)’, ‘Lecture Recordings (MyMedia)’ or similar.

If recordings are available in the MyMedia unit portal page, they are appropriately titled, dated and ordered.
Further information: MyLO Recordings (MyMedia)

Other content available to students (for example, a module for ‘Week 1’) is current and all links work appropriately.

‘Welcome Discussion’ and ‘Questions for the Unit Coordinator’ topics are available to students.

An initiating message post from the Unit Coordinator will be available in the ‘Welcome Discussion’ on the first day of semester.

A discussion topic covering the first week is available to students, such as ‘Week 1 Discussions’. (As online discussions play a key role in staff-student and student-student communication, at least one message from a lecturer or tutor should appear here in the first week.)

Other discussion topics are prepared for the semester. (These can be available or hidden to students.
Messages from a lecturer or tutor should appear here as the semester progresses.)

Each Dropbox folder has the correct date and corresponds to an assignment in the unit outline.
Related guide: Creating a Dropbox

Instructions appear in the first due dropbox folder.
Example: Dropbox Instructions

If required, a cover sheet file is available in Content or as a dropbox folder attachment.
Assignment Cover Sheet for MyLO (WORD 102KB)

Grade items are hidden from student view. To determine this, go to Grades and select Manage
Grades. All grade items should appear with a symbol. (This prevents students from seeing assessment task information and results before they are intended for release.)
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
Any quizzes that are available to students have up-to-date information.

An agent ‘Student has not accessed MyLO unit in 7 days’ or similar is set to run once in the first weeks of semester.
Example: Intelligent Agents
Related guide: Using Intelligent Agents to Help Manage Students (PDF)

Recordings are available in the MyMedia unit, and are appropriately titled, dated and ordered.
 Content is adequate and available to students up to the current week.

All links work appropriately.

Information on any study schools is available.

Weekly discussion topics are available to students up to the current week.

Messages from students and teaching staff indicate responsive and timely communication. For example, student messages in ‘Questions for the Unit Coordinator’ have replies from the Unit
Coordinator.

Dropbox folders have the correct dates and correspond to the assignments in the unit outline.

Grade items correspond with the assignment information in the unit outline.

Only grade items that have been marked are visible to students.

Any quizzes that are available to students have up-to-date information.

An informal mid-semester survey is available to students. This survey measures attitudes towards the
MyLO unit and asks for recommendations to improve the learning and teaching in the unit. Contact the Flexible Education Office ( flexarts@utas.edu.au
) if you would like a mid-semester survey added to your MyLO units’ Content.
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Headline:
Welcome {FirstName}!
Content:
To begin, watch this video:
[Embedded video]
This MyLO unit is the site where you can access resources and communicate with everyone in the unit. You will also be submitting your assessment tasks in this site. Take a little time to explore the site, as there are different areas that contain useful information. Key areas are:
News - whenever you log on, you will also first see here any news items, announcements or reminder details.
Content - this is where you can find the resources for the unit. The Introduction module includes your unit outline. Read this carefully, as it provides key details about the unit, study school dates, assessment tasks and more.
Discussions - you can communicate with your Unit Coordinator and other students using the Discussions area (or by using the Discussions topics that appear in Content). If you have any questions, you can ask them in the Questions for the Unit Coordinator topic.
Now that you've finished viewing this news item, go to the Introduction module and read the Unit Outline and accompanying resources.
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Please include a completed cover sheet with your assignment file.
Before submitting your assignment, carefully check that:

All material in this assignment is your own work, except where there is clear acknowledgement or reference to the work of others; and
 You have complied and agreed to the University statement on Plagiarism and Academic Integrity .
Always keep a copy of your assignment file. Once you have submitted your assignment, a ‘file submission successful’ page should appear and an email confirmation sent to you.
Agent Name:
Email to Student: MyLO unit not accessed in 7 days
Description:
An email message is sent to each student who has not accessed this MyLO unit in the time period indicated.
To:
{InitiatingUser}
Bcc:
Enter your email address if you wish to receive a copy.
Email Subject:
Access to MyLO unit for {OrgUnitCode} {OrgUnitName}
Message:
Dear {InitiatingUserFirstName},
It seems that you have not accessed the MyLO unit for {OrgUnitCode} {OrgUnitName} in the past week.
If you are having difficulties, please contact your Unit Coordinator as soon as possible.
Faculty of Arts
University of Tasmania
Agent Name:
Email to Unit Coordinator
Description:
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An email message is sent to the Unit Coordinator for each student who has not accessed this MyLO unit in the time period indicated.
To:
Enter your email address.
Email Subject:
{OrgUnitCode}: {InitiatingUserFirstName} {InitiatingUserLastName} has not accessed MyLO unit in x days
Message:
Dear Unit Coordinator,
{InitiatingUserFirstName} {InitiatingUserLastName} has not accessed the MyLO unit for {OrgUnitCode}
{OrgUnitName} in x days.
Approved by the Faculty of Arts Learning and Teaching Committee
Last revised: Friday, 17 April 2020
To provide feedback, email flexarts@utas.edu.au
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