Northwest Territories Regional Group
Board of Directors Meeting
Thursday, October 31, 2013
City Hall Boardroom
12:00 – 1:00 pm
Present:
Regrets:
Dennis Marchiori (chair, minutes)
Sherry Lovely
Jeremy Weyerman
Matt Young
Christian Bertelsen
Regina Pfeifer
Jennifer Whitaker
David Brock
Meeting Notes and Record of Action Items
1.
Approval of Agenda
Motion: To amend the minutes, with item 5 becoming item 6
Proposed:
Jeremy
Seconded:
Matt
Carried
2.
Approval of Previous minutes and action items
Motion: Approve minutes from September 13, 2013 meeting with the removal of item c.6. re:
membership fees
Proposed:
Matt
Seconded:
Sherry
Carried
3.
Appointment of new Board Member
The IPAC NT By-laws were reviewed and it was noted that another Board member could be
appointed (minimum of 5, maximum of 9).
Motion: That Christian Bertelsen is appointed as a Director of the IPAC NWT Regional Group, to
serve until the next Annual General Meeting.
Proposed:
Dennis
Seconded:
Jeremy
Carried
Treasurer’s Report
a. The cheque from IPAC national was higher than expected. Balance of account is
$2,392.80.
b. Jeremy is working towards setting up email banking for the account and settling up
Jennifer as a signing authority. If other issues with our bank arise, may consider Scotia
Bank (no fees for not-for-profit accounts).
ACTION ITEM – Jeremy to contact Jen for signing authority and set up e-banking.
4.
5.
Business Plan Discussion
a. Discussed the business plan, comments received and the changes that were done.
Discussion on hosting the IPAC national conference. IPAC NT to put our name in the hat
– determine logistics. Discuss with David Brock (upon his return) to look into the
conference and when the next spot may come up.
b. The system in place for the national AGM and conference – a lot of regional volunteer
input, financially beneficial for the regional group but financed by IPAC (national).
c. David did a great job of looking at achievable items.
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Motion: That the business plan be adopted for the year 2013/2014
Proposed:
Matt
Seconded:
Jeremy
Carried
ACTION ITEM – Dennis to talk to David about putting IPAC NT forward as possible for conference
6.
7.
Membership Survey Discussion
a. 20/50 responded
b. Majority wanted learning events and lunchtime, evenings was a distant second.
c. Some of the topics: intergovernmental collaboration, leadership/management, and
northern themes. Most popular choice was ethics in public service.
d. Most popular format was panels with discussion followed by a solo presentation.
Events Plan for 2013-2014
a. Came from business plan, events survey and polling speakers for their availability.
b. First event is on Nov. 22 at lunch. Will be a panel discussion to respond to preferences
found in survey results. If our November event is open to the CBA, they will open up a
March event to include our IPAC members.
c. Next is Dec. 10. All others are just labeled as the month and then a determination will be
made on the availability of the speakers.
Motion:
The events plan be approved and that the Professional Development Committee has discretion to
substitute one event for another identified in the plan, to recruit suitable panelists and speakers
for identified events, and to set dates.
Proposed:
Matt
Seconded:
Jeremy
Carried
Motion:
The PD Committee is allocated a budget of $480 [maximum] for event planning logistics and
speaker honoraria. The allocation will lapse upon the date of the IPAC NT Regional Group
Annual General Meeting. Event costs will continue to be free for IPAC members and $20 for nonmembers, plus any possible associated additional costs incurred for the event
Proposed:
Matt
Seconded:
Christian
Carried
8.
Book Review Forum
a. Christian tabled Review Forum proposal. Positive response from northern organizations
(Northern Public Affairs magazine) in doing a review of their publications.
Motion: the IPAC NT Board endorses the Review Forum as drafted
Proposed:
Christian
Seconded:
Sherry
Carried
ACTION ITEM – Christian to follow-up with Jennifer on an e-mail blast, follow-up with a posting on the
website, and a final draft of the document from the Board.
9.
Remote access to events
a. Discussion held over until next meeting
10.
Other business
Next meeting will be in early January, 2014
Adjournment
1:10pm
11.
PC DOCS 378797
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