West Valley College Student Success Act Implementation Update – Sept 2013
Area of Focus
State Timeline
12-13
System Level Planning
Year
 Implementation
workgroups
convened
October 2012 to
develop
proposals for
title
Matriculation
revision, new
allocation
formula, &
revised MIS data
elements &
definitions
 New program
planning &
budget process
developed
 SB 1456 effective
January 1, 2013
Fall 2013
Spring 2014
District/College Level Planning Year:
 Develop program plans
 Implement MIS changes & ensure accurate &
complete data reporting
 Allocations remain consistent as prior year, new
formula not applied
 Funding targeted to core services of orientation,
assessment, counseling & advising, & other
education planning services
Fall 2014
Spring 2015
District/College Level Implementation Year 1:
 Program plans & budgets submitted
 Continue to ensure accurate & complete
data reporting
 Allocations remain consistent as prior
year, new formula not applied
Legislative implementation report due July 1,
2014
Fall 2015
Spring 2016
Implementation Year 2:
 FY 15-16 allocations based on 1415 year end data reported
 Application of funding formula
beginning this year
Area of Focus
Orientations
12-13
Approximately 1100 new
students out of 2300
completed orientation
through 2 modalities:
 Couns A
 Couns 2
 Online
Orientation
 Early Admissions
Program
Fall 2013
For 13-14, capacity to offer
orientation to 2300 students
through expanded
orientation modalities as
follows:
 Couns A: 35 sts x 13
sections = 455
students
 Couns 2: 35 sts x 2
sections = 70
 Couns 5: 35 sts x 10
sections = 350
 Couns 45: 35 sts x 1
section = 35
 LS 1: 32 sts x 1
section = 32
 Online Orientation:
893 students
 Early Admissions
Program: 7 sessions
x 45 = 315
 Special Program
Orientations - 50 sts
x 3 sessions = 150
Other notes:
 Orientation not yet
mandatory.
 Develop
communication plan
regarding mandatory
orientation/assessme
nt/ed planning
 Identify Couns A as
primary orientation
modality for Fall
Spring 2014



January: IS tests
gathering of data
from all orientations
to create lists of
students for priority
registration
Continued offering of
expanded orientation
modalities.
Institute
communication plan
to students – new
students in 14-15
must complete
orientation/assessme
nt/ed planning by
May 30, 2015 in
order to receive
priority registration
Su/Fall 2014
Offer Couns A as
primary orientation
modality
Spring 2015
Fall 2015
Spring 2016
 January-April 1: IS
gathers lists of all
students (new as of
May 30, 2014) who
have completed
orientation/assess
ment/ed planning
and applies to
priority registration
list.
 All students who
have not
completed
orientation/assess
ment/ed planning
sent
communication
 Orientation
provided to all new
students through
Couns A primarily
 Orientation
provided to all
new students
through Couns A
primarily
 Orientation
provided to all
new students
through Couns A
primarily



Area of Focus
1 yr
Educational
Plans (for new
students)
12-13
Moved from optional
hard copy ed plans to
optional digital forms
posted on confidential
share drive






2014
Meet with IS to
ensure proper MIS
reporting
Institute
communication plan
to students – new
students in 14-15
must complete
orientation/assessme
nt/ed planning by
May 30, 2015 in
order to receive
priority registration
Add DE addendum to
Couns A through
curriculum process
Fall 2013
Counselors required
to document all ed
plans with digital
form posted online
Review datatel ed
planning modules
Identify number of
orientation classes
needed in Sp14 for
ed planning &
orientation
Develop action plan
for cleaning degree
audit
Hold one meeting
with IS to review &
discuss degree audit
Meet with IS to
ensure proper MIS




Spring 2014
Implement
datatel ed
planning module
Identify IS
method of
gathering data
for priority reg
and funding
report
Schedule
necessary
sections for
orientation
classes for ed
planning and
orientation
Advise students
to declare a
major within 2


Fall 2014
Move to
orientation
classes as
primary ed
planning
modality for
new students
Implement
datatel ed
planning
module
Spring 2015
 Ed planning
provided to all new
students through
orientation classes
 January-April 1: IS
gathers lists of all
students (new as of
May 30, 2014) who
have completed
orientation/assess
ment/ed planning
and applies to
priority registration
list.
 All students who
have not completed
orientation/assess
ment/ed planning
sent
Fall 2015
 Ed planning
provided to all
new students
through
orientation
classes
Spring 2016
 Ed planning
provided to all
new students
through
orientation
classes
reporting

Assessment




Identify funding
source for licensing,
testing units, server
and staffing
Order server and
software
Meet with IS to
ensure proper MIS
reporting
Identification of data
gathering method by
IS

semesters
Implement plant
to clean degree
audit
Implementation
of computerized
assessment by
Jan. 1, 2014


communication
regarding loss of
priority registration
if they don’t
complete
October: Testing  January-April 1: IS
of data
gathers lists of all
gathering by IS
students (new as of
May 30, 2014) who
All new students
have completed
take
orientation/assess
computerized
ment/ed planning
testing
and applies to
priority registration
list.
 All students who
have not completed
orientation/assess
ment/ed planning
sent
communication
regarding loss of
priority registration
if they don’t
complete