University of St Andrews Library Journal Hosting Service: OJS Journal setup
This document outlines an agreement for journal hosting services provided by the University Library.
The Library will act as ‘electronic distributor’ for the journal. The Journal Manager and Editorial staff will be responsible for management and administration of the journal, and for journal content.
Details will be completed during initial discussions and follow-up meetings.
Journal element
Journal Manager / Managing
Editor
University staff member overseeing the project
Publisher
(School or Dept. responsible for journal content)
Other sponsor(s) / supporting organisation(s)
Date of project initiation
Journal Title
OJS Details completed in discussion with Library
1.2 n/a
1.5
1.6 n/a
Journal abbreviation / acronym
Short description (introduction for journal homepage and indexing)
Proposed language(s) of the journal
Does the journal already exist in print?
Does the journal already exist online? (Give existing URL)
Proposed file formats (e.g. PDF,
HTML)
Will the proposed journal also be distributed in print?
ISSN Print:
ISSN Online:
Main contact name
Contact address
Contact email
Technical support contact
1.1
1.1
5.2 /
1.8 n/a n/a n/a n/a n/a
1.1
1.1
1.2
1.2
1.2
1.3
Can use journal-hosting@st-andrews.ac.uk
if journal does not have own technical support

University of St Andrews Library Journal Hosting Service: OJS Journal setup
Standard email signature
Role(s) of main contact
Other named contacts/roles
Keywords (for journal indexing)
1.4
Users
Users
1.8
These sections will need to be considered during setup in order to complete the relevant sections of the online system.
Focus and Scope:
What is the journal about?
What do you wish the journal to achieve? Is there a strong ideological or disciplinary base?
Review Policy:
Describe criteria / principles / time taken for decisions etc
(for readers and authors)
Open Access / Will your online journal be completely open access? Will open access be delayed for some content?
Subscription Policy
Will some issues require subscription or registration?
Will you offer print subscriptions?
Copyright Policy
Will authors retain copyright and grant you a licence to publish? Do you require authors to Transfer copyright to the publisher? [You will need a short statement for the journal web pages and a full author Agreement].
Do you require authors to clear 3 rd party copyright for
online use? Will your submissions contain images?
Are there additional legal issues to consider?
Do you plan to use Creative
Commons as an “end user” licence?
Do you require a “Competing interests” statement in author guidelines?
Journal history (for ‘About’ section)
2.1
2.2
4.1
4.1
3.2
3.1
3.2
3.3
1.9
[OJS default: “This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.”]
[NB. You will need to consider the extra administrative resource needed to manage subscriptions.]
[Example licence to publish available from the Library]
[If necessary, contact the University copyright office for further advice]

University of St Andrews Library Journal Hosting Service: OJS Journal setup
Do you want to use DOIs?
(Digital Object Identifiers to uniquely identify online content)
Do you need a new ISSN?
4.3
[CrossRef registration required]
Future development – not yet available
1.1
Do you want an additional long-term preservation option for your journal?
Do you want to use OJS to manage the review process
Guidelines for reviewers:
Do you have documented criteria and instructions for reviewers? Do you want to create review forms in OJS?
Guidelines for authors:
Do you have instructions, formatting guides, templates etc for author submissions
2.6
2.2
2.2
3.1
Submission checklist:
Which elements of author guidelines should submitters be asked to tick, eg correct file format, citations, style
3.1
Indexing terms for content 3.4
Scheduling:
Please note frequency and identification eg vol/iss or number/year
4.2
What sections will your journal have, eg Articles,
Reviews, Letters?
Journal sections
4.4
Do you want to be able to add Announcements /
News
List Editorial board or team(s) to be shown under ‘people’
Other information for
“About the journal”
Note additional editorial roles
Mast head
2.5
4.5 –
4.7
[Apply to British Library http://www.bl.uk/issn ]
[OJS supports preservation though a system called LOCKSS]
Future development – not yet available

University of St Andrews Library Journal Hosting Service: OJS Journal setup
We can undertake basic customisation. Complex customisation will depend on resources and the options available in OJS, bearing in mind that your journal is part of a shared hosted service.
Do you have a logo?
Should this be on the homepage only or every journal page?
Do you current issue to appear on homepage?
Footers - Do you want ISSN or any other statement?
Do you want additional links in the Navigation bar?
Will you use a standard theme or use CSS for customisation? (note – you will need extra technical support for CSS)
Information sections – see default text for Readers,
Librarians and Authors
Other functionality controlled by Journal
Manager
Other functions controlled by Editor
5.6
5.7
5.2
/
5.3
5.2
5.4
5.5
DEFAULT: Supported by University of St Andrews Library Journal
Hosting Service ISSN: xxxx-xxxx
Do you have existing content to be uploaded to OJS? We may be able to help with an initial batch of content.
Do you want to be able to upload content in future without going through review/editing processes?
Is there 3 rd party content eg images that can’t be included?
Do you need a storage area for administrative files, eg copyright forms, licences, redacted files?
Do you want content to be archived in our institutional repository?

University of St Andrews Library Journal Hosting Service: OJS Journal setup
The following actions will be completed in order to ensure sustainability of the journal and agreed understanding of responsibilities. We will notify HoS and Academic Liaison Librarians to ensure awareness in the appropriate subject areas of the University. Project closure will only be noted In the event of a journal being discontinued.
Action
Initial demo
Project agreed
Licence acknowledged
Setup complete
Training delivered
Journal live
Head of School notified
Library academic liaison notified
Follow-up meeting
Project closure
Date Library name School / dept. name
University of St Andrews Journal Hosting Service: OJS Journal setup form by University of St Andrews
Library is licensed under a Creative Commons Attribution 4.0 International License .