Humanitarian Coordination Task Team
Bangladesh Disaster Assessment: Initial weeks (phase 2)
Upazila Meeting Format
The following template is for use during the meeting with Upazila officials at the conclusion of the assessment. The aim is to have one meeting in each
affected upazila. Make sure as many as possible of government officials are present in the validation meeting (UNO, PIO, other government official at
Upazila level, Chairmen etc) but also be aware that these officials have many responsibilities at the time of a disaster.
The form should be completed (as much as possible) prior to the meeting, summarizing the findings of the field teams so this information can be shared and
validated by the Upazilla officials. Be prepared to leave a copy of the information.
Team number/team leader
District Name
Upazila name
Total population of Upazila
Indicate if a phase 2 Community Level Assessment (community group
discussion and direct observation) was carried out in this Upazila. If so give
the union name and other location details.
Bangladesh Disaster Assessment - Initial weeks (phase 2) - Upazila Meeting Format – version 28/02/2013
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Humanitarian Coordination Task Team
1. Present any of the information you have received from the S0S Form, D-Form and DMIC/NDRCC sit reps (in summary) and confirm that the officials
agree with the information
2. Living arrangements
Upazilaestimates of the number of people in this upazila living in each of the following categories:
NB do not ask the officials to give number of people AND number of families. Complete the section that the officials are most ready to give. Sometimes this
is in HH and sometimes as a number of people.
Spontaneous
Collective centres
Pre disaster location
Formal Camp
other
settlements (informal
(people are staying in
(people are staying in
settlements on
public buildings such as
their own houses or
roadsides,
schools, cyclone
beside their original
embankments)
shelters)
houses)
Number of family
Number of people
3. Do you have any information about the status of the health facilities in the Upazila?
a. How many Health facilities were functioning before the disaster?
b. How many Health facilities were functioning now?
c. Are there significant problem related to health facilities?
i. Medicine and supply
ii. Staff
iii. Damaged building / infrastructure
4. Discuss with the officials the degree to which different unions are affected based on your team’s field work and the government knowledge.Complete
the following table.
Severely affected unions
(in urgent need of external
assistance)
Name of union/s
Affected unions
(in need of external
assistance)
Moderately affected unions
(sufficient assistance is
available at the upazila level)
Bangladesh Disaster Assessment - Initial weeks (phase 2) - Upazila Meeting Format – version 28/02/2013
Not affected unions
(assistance not required)
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Humanitarian Coordination Task Team
5. Worst affected sectors and priority needs
From field visits the assessment team has found the following that appear to be the greatest priorities (share this information with the officials and see if they
agree). If there is any other information note it below. Assessment teams may change some of this information based on the government inputs.
Priority rank
Sector or sub sector in need of
Explain: include any notes that explain the needs
assistance (e.g. immediate food,
sanitation, emergency shelter etc)
st
1 priority
(worst affected, in
urgent need)
2nd
3rd
4th
6. How long do the officials think it will be until the situation returns to normal?
7. What are the main challenges UNO/local Govtoffice arefacing now in relation to responding to the needs?
8. In the opinion of the local officials is assistance required? (external response)
9. What are the main livelihoods in this area?
10. What livelihoods have been most affected?
Bangladesh Disaster Assessment - Initial weeks (phase 2) - Upazila Meeting Format – version 28/02/2013
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Humanitarian Coordination Task Team
11. What are the recommendations for long term solution (i.e. any Disaster Risk Reduction options)
General guide:
a) Please note who is present in this meeting (if possible) including designation
b) Try to complete this within an hour so as not to take up officials’ time
c) Acknowledge their support during this assessment, please offer THANKS for their participation and for field support
d) Please tell the officials we will be happy to share overall report with them and record the key person’s correct contact details for this purpose below.
Name
Designation
email
Bangladesh Disaster Assessment - Initial weeks (phase 2) - Upazila Meeting Format – version 28/02/2013
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