SOUTH WEST DOCTORAL TRAINING CENTRE
OVERSEAS FIELDWORK ALLOWANCE Funding Application (2014/2015)
Please read the accompanying guidance notes carefully before completing this form.
You are advised to discuss the detail of any application with the SWDTC Manager prior to drafting an
application (Sonja.Ho@bristol.ac.uk) who will guide you through the application process, the detailed
costings and case. Once your draft application has been discussed it will be scheduled for funding
consideration.
The SWDTC Academic Advisory Board (AAB) will consider applications and allocate the funds to students as
appropriate. Note that funding requests will be considered at a detailed level and the AAB may reject some
or all specific requests for funding.
IMPORTANT:
Students and Supervisors will need to submit completed application forms to their relevant PGR Office
before they are then passed to the SWDTC Manager for final consideration and presentation at the
appointed AAB meeting.
Student Surname
Student First Name
University ID Number
Home Institution
School / Pathway
E-mail Address
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SECTIONS A – D TO BE COMPLETED BY THE STUDENT
A – Details of Proposed Activity
Please clearly state the purpose of your overseas visit and detail the anticipated activities and contacts
that will be made, as well as the expected benefits. (NOTE: This section should not normally be more
than two pages in length.)
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B – Details of the Study Visit
Only one application can be made during the studentship period. Applications can be for up to three
separate Overseas Fieldwork visits, usually up to a total of 12-months, usually to the same country, during
the course of the studentship.
Country to be visited
Is a visa required?
Has FCO advised against travel?
Visit
No.
From
To
No. of
weeks
Details (host organisation, location, lead host academic etc.)
1
2
3
Total no. of weeks
C – Costs
Travel and Subsistence costs must be based on the ESRC rates, as listed in Annex 3, Overseas
Fieldwork Allowances, http://www.esrc.ac.uk/_images/ESRC-Postgraduate-Funding-Guide-nonDTCs_tcm8-28309.pdf
[NB If the Overseas Fieldwork will take place alongside or immediately before/after an Overseas
Institutional Visit or Difficult Language Training visit then we would expect to see the costs adjusted to
reflect saving in travel. These cases can be discussed with the SWDTC Manager for detailed advice on
what should be included.]
Total
Front-end Element
Number of Weeks
£
Weekly Rate
Total
£
Details of Adjustment (if applicable)
Saving
-£
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GRAND TOTAL
£
Payment notes: Once an application has been approved by the SWDTC-AAB Panel, the student’s home
institution will make arrangements to pay the student. Approved funds will be transferred by the SWDTC
to the institution in accordance with the financial regulations set out in the SWDTC ‘Partnership
Agreement’. The ‘front end’ element will normally be paid early, to allow for flight costs. The payment
schedule for the remaining funds can be negotiated with the relevant institutional finance office; the full
costs could be transferred directly to the student if that is deemed appropriate.
Please detail here how you would like the payments to be scheduled:
-£
D – Signature
I confirm that I have read the accompanying guidance notes and I will undertake to inform my University if
the fieldwork visit is cancelled or the length of the visit is reduced. In the event of the visit being cancelled
or reduced, I understand that I will be required to refund any money that has been overpaid.
Signed
Date
NOW PASS THIS FORM AND A COPY OF THE GUIDANCE NOTES TO YOUR SUPERVISOR FOR
COMPLETION
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E – Supporting Case (to be completed by the Supervisor)
Please state the purpose of the fieldwork and why it is essential to the student’s research (continue on a
separate sheet if necessary).
I confirm that I have read the accompanying guidance notes and that the details of the fieldwork
completed by the award holder are accurate. I undertake to inform the SWDTC if the study visit is
cancelled or the length of the visit is reduced, and I understand that, in the event of the visit being
cancelled or shortened, the student will be required to refund to the University any overpayment.
Name
Position
Phone No
Email
Signature
Date
Once completed please return to the relevant PGR Office for processing
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F – Institutional Approval (to be completed by the Graduate / Associate Dean for
Research or equivalent)
By approving this application you will be agreeing that funds be attributed to the student. If the student is
match funded, this could mean that your institution has to make a match-funded contribution to the cost of
this. Your Institutional Co-ordinator for the SWDTC (listed below) will receive this application when it is
discussed by the AAB and will be aware of any financial implications, if it is approved.
Exeter - E.R.McCutchion@exeter.ac.uk - Eli McCutchion
Bath – J.R.Brice@bath.ac.uk - John Brice
Bristol – FSSL-FEM@bristol.ac.uk - Hannah Quinn
Based on the case made by the student and support given by supervisor you are requested to indicate
your approval of this request for financial support.
Approved?
YES
☐
NO
☐
YES
☐
NO
☐
Comments (if not approved):
Is the student match funded?
Do you approve a match funded contribution from your institution?
Name
Position
Signature
Date
YES
☐
NO
☐
Once completed please return to Sonja Ho, SWDTC Manager for consideration by the SWDTC AAB
Panel (Sonja.Ho@bristol.ac.uk)
SWDTC Central Office Note: Approval by AAB
YES
☐
NO
☐
Date:
(Circle when complete) - Student informed – Bristol Finance informed – Student Home Finance informed –
Institutional Co-ordinator informed – Supervisor informed – Student Home PG Admin informed
Additional Comments
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