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USPACOMINST 0123.4
JXX
[J151 will date]
1
USPACOM INSTRUCTION 0123.4
Subj:
FORMAT FOR USPACOM INSTRUCTIONS, CAPITALIZE ALL LETTERS
AND IF YOU NEED TWO LINES, INDENT SECOND LINE AS SHOWN
Ref:
(a) Space 3 spaces after the colon even if only one
Reference – start continuation lines as shown
(b) For a DOD Publication, include term “Directive”,
“Regulation”, etc.
(c) DOD Regulation 5400.7-R
(d) USPACOMINST 0234.5, Title Case
(e) Executive Order 12958, as amended
(f) All references must be cited in the text in the order
listed
(g) Details in USPACOMINST 5215.3, para 3-9, which is in
the process of being revised
*Note: Include subject if it differs substantially from
the instruction and is not clearly indicated in the text.
Indicate date of references only if it is useful to the reader.
If used, subject, then date shall be enclosed in parenthesis
following directive number; date shall be separated commas
Encl:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Proper Routing of USPACOM Directives
How to Cancel an Instruction
Template of a Cancelled Instruction
Template of Classification Markings
Template of Change Transmittal
Two spaces after colon - type "(1)" even if only one
Travel Authorization for Participants in UEML,
USPACOM 505/3 EF
(8) Start continuation lines as shown above
(9) List enclosures in the order they appear in text
(10) More info in USPACOMINST 5215.3, para 3-10
1. Purpose. This is always the first paragraph. A complete
sentence is not necessary; i.e., "To establish…". For
revisions: state directive purpose first, (not the purpose of
the particular revision and include a summary of significant
changes.) If the instruction is completely revised, type "This
USPACOMINST 0123.4
(J151 will date page once approved by J02), Next line left blank, (INST# 1/2 from top of page)
instruction is completely revised and should be reviewed in its
entirety." For details see USPACOMINST 5215.3, para 3-13.
2. Cancellation. USPACOMINST 1234.5. ( this paragraph is not
required if this is a brand new instruction.) or Supersedes
USPACOMINST 0123.4, dd Mmm yy (no period after supersedes.).
3. Applicability. Mandatory. Use this paragraph to indicate
if the instruction applies to the entire USPACOM AOR HQ USPACOM
only subordinate unified commands, component service commands,
if it applies to most of USPACOM, indicate who it does not apply
to and why.
4. General. Title all subsequent major paragraphs
appropriately, such as "Policy", “Definitions”, “Procedures”,
“Action", “Responsibilities”, "Reports", “Forms” etc.
5.
Text and Paragraph Formats
a. Subparagraphs. Indent each new subdivision four spaces
and start typing at the fifth space.
(1) Indent 8 spaces and type on the ninth space.
Underline heading titles and capitalize initial letters of the
first words of all major paragraphs (as in the Purpose
paragraph). If text follows the paragraph heading, as in
paragraph 6 below the heading is followed by a period. If the
heading stands alone, as in paragraph 5 above omit the period.
(2) Do not underline titles for subparagraphs.
(3) Use manual spacing; do not use Word automatic
spacing for subparagraphs.
b. Subparagraphs followed by a period ("a.") are followed
by two spaces before typing text. Subparagraphs followed by
parenthesis "(a)"are followed by only one space.
c. Use at least 2 subparagraphs, i.e., if you use "a." then
you must have "b.".
(1) Paragraph Indenting. Indent each new subparagraph
by four spaces. All paragraphs wrap around to the left margin.
Note the numbers at the left margin below for indenting.
2
Page number, 1/2
inch from bottom of
page, centered
USPACOMINST 0123.4
(a) Indent on the 12 spaces and type on the 13th
space. Start the paragraph number (or letter) on the 4th
indented space.
1. Indent on the 16th line and begin typing on
the 17th space. When citing a paragraph, write numbers and
letters without periods or spaces, i.e., paragraph 4a(1)(a)1a.
a.
Indent to the 20th line and begin typing
on the 21st line.
b.
divide subparagraphs.
This should be as far as needed to
2. When using two digits (ex.10.**), continue
to indent each new subdivision as done previously (paragraphs
will not line up)
(2) Page break in paragraphs. Start a paragraph near
the bottom of the page if there is room for at least two lines
of text on the current page and two lines carried over to the
next page - otherwise use a hard return and start new paragraph
on next page. Continue the rest of the paragraph on the second
page ONLY if two or more lines can be carried over - otherwise,
type the entire paragraph on the second page.
6. Requirement for Reports or Forms. The last two paragraph(s)
are reserved for identifying any requirements for reports or
forms, even if stated elsewhere in the text. Use a separate
paragraph for “Forms” and “Reports”. See USPACOMINST 5215.3,
para 3-16.
7. Signature Block. Begin the signature block on 4th line
below last line of text in the center of the page.
1 space
2 space
3 space
STEPHEN D. TOM
Major General, U.S. Army
Chief of Staff
Distribution: (USPACOMINST 0902.1)
List IA, B
List IIA (less 3) Note: means copies to all addresses in list
IIA except addressee 3
List IIIA1, 2, 4 Note: means copy to 1, 2, 4 only in list IIIA
1 space
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USPACOMINST 0123.4
(J151 will date page once approved by J02), Next line left blank, (INST# 1/2 from top of page)
Note: See page 3-9 of USPACOMINST 5215.3 for complete guidance
on distribution blocks.
4
Page number, 1/2
inch from bottom of
page, centered
USPACOMINST 0123.4
22
23rd line
This page intentionally left blank.
line down, This page not required if previous page ends on
an even page. If the previous page is an odd number, this page
is required. Next page will start with header on the right side
of the page.)
(24th
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USPACOMINST 0123.4
PROPER ROUTING OF USPACOM DIRECTIVES
Now that you have written a new draft Instruction, made a
Change to or revised an existing instruction, or prepared a
Notice, what happens now?
The first thing you have to do is get inputs and coordination
on it from every directorate having subject matter interest or
who are required to comply with your directive. This should
be done on TMS whenever possible. If the directive is
lengthy, detailed, or very technical, this may have to be done
more than once until you are satisfied that you will be
forwarding a good product for signature.
Route your directive to your Director to get his/her approval.
Next, route your directive to J06 for legal review.
Prepare a redline version of the old
J02 requirement. The redline can be
instruction with red pen corrections
the old instruction, with red (track
(Not required for new directives.)
instruction; this is a
a paper copy of the old
or an electronic copy of
changes) corrections.
Forward your directive (and redline version, if applicable) to
J151 only after:
1. Your director, all coords and J06 have approved it.
(Electronic signatures in TMS need to
be a name not a title)
2. You have filled out the summary tab, to include your
directorate or deputy’s signature
block
3. Your revised instruction is attached to TMS as a prop,
redline is attached as a ref and all
other attachments are labeled enclosures.
J151 will then review the formatting and make minor changes
and corrections. J151 looks for things like paragraph
numbering, spacing, ensuring acronyms are spelled out the
first time used, references are in the proper order, and all
enclosures are included. If there are major formatting
issues, they may call you or even send it back for rework. If
it is a revision, of a USCINCPAC instruction J151 will
renumber it to correspond with the CJCS filing system that
USPACOM is now using. J151 may consult with you on an
appropriate number. Once the directive is ready for
Enclosure (1)
USPACOMINST 1234.5A
signature, only J151 will forward the package to the Bridge
for J02 signature.
After J02 signs the directive, it will be returned to J151.
J151 will date it and post it to the portal page. The signed
paper copy becomes the official record copy, which is
maintained in the J151 directives case files. It is a
permanent document. Remaining portions of the package will be
returned to you, the originator.
Contact the J151 Directives Manager, 477-9144 or Branch Chief,
477-0996 anytime you need assistance.
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USPACOMINST 0123.4
HOW TO CANCEL AN INSTRUCTION
Call the Administrative Programs Branch, J151, at 477-9147,
477-9144 or 477-0996 and let them know that you would like
to cancel an instruction.
You will be asked by J151 when you plan to have the
cancellation notice completed. Based on the date you
provide, J151 will create a TMS tasker to your directorate
to provide the cancellation notice.
Go to the J151 SIPRNET portal page, select “USPACOM
Instructions and Notices”, then look under “Help Pages” for
the “Cancelling Instructions Template” and select it. It
is self-explanatory.
Create your cancellation notice and attach it to the TMS
tasker. As lead on the TMS tasker you can add any
branches, directorates or special staff agencies to
coordinate on your cancellation notice. The Legal Office
(J06) coordinates on all USPACOM notices.
After all the coordinations are made, bring a hard copy
package to J151. The package should include:
A copy of the TMS tasker, a copy of the instruction being
cancelled, and a copy of the cancellation notice you
created.
J151 will review the package and will make minor
corrections. If the notice is replete with misspellings,
bad grammar, or doesn’t fully explain why the instruction
is being cancelled, it will be returned for rework.
If the notice is ready for J02 signature, J151 will deliver
the notice to J02 for signature.
As soon as the notice is signed by J02, it will be
published on the J151 SIPRNET portal page under the
“Notices” page. The cancelled instruction will be
immediately removed from the “USPACOM Instructions” page or
“USCINCPAC Instructions” page. This is how you will know
the cancellation notice was processed.
J151 maintains the signed record copy of the cancellation
notice. J151 will prepare the cancelled instruction for
transfer to the National Archives.
Enclosure (2)
USPACOMINST 0123.4
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J151 will date, 6
months from date
signed
Canc:
Mmm YY
USPACOMNOTE 0000
JXXX
[J151 will date]
USPACOM NOTICE [J151 will number]
Subj:
CANCELLATION OF USPACOMINST XXXX.XX, COMPLETE TITLE OF
INSTRUCTION (ALL CAPS) [IF YOU NEED MORE THAN ONE LINE,
INDENT
SECOND AND SUBSEQUENT LINES AS SHOWN]
1.
Purpose.
To cancel USPACOMINST (or USCINCPACINST) XXXX.XX.
2. Discussion. Policy and guidance in USPACOMINST (or
USCINCPACINST) XXXX.XX are no longer required/applicable because
the information contained in this instruction has been
[explain exactly why the instruction is being cancelled. One or
two sentences are usually sufficient. Remember, you are
explaining to the Chief of Staff why the instruction is being
cancelled.]
3. Action. Remove subject instruction from binders, files,
portal pages or other electronic references.
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STEPHEN D. TOM
Major General, U.S. Army
Chief of Staff
Distribution: (USPACOMINST 0902.1)
List [If the cancelled instruction referenced USPACOMINST 0902.1
for its distribution, put the exact same lists and
organizations. If USCINCPACINST 5215.3 was referenced, J151
will insert the lists and organizations; J151 may consult with
you on this.]
Enclosure (3)
CLASSIFICATION
USPACOMINST 1234.5
J152
[J1512 will date]
USPACOM INSTRUCTION 1234.5
Subj:
CLASSIFICATION MARKINGS U.S. PACIFIC COMMAND (USPACOM)(U)
Ref:
(a) (U) USPACOMINST 1234.1, Subject in Title Case
1. (U) Purpose.
(CDRUSPACOM):
a.
To provide…………………, U.S. Pacific Command
(U) Each paragraph must have classification markings.
b. (U) Classification header on each page will be centered,
16 Point, courier new, bold, color matched to classification.
c. (U) Classification will be 1/4 inch from top and 3/8 form
bottom of page on the first page.
d. (U) Classification on the following pages will be placed
directly below the page number and above the instruction number.
e. (U) Classification will be marked with the highest
classification on each page.
2.
(U) Supersedes USPACOMINST C5432.1, dated 17 Apr 06.
3.
(U) Applicability.
a. (U) This instruction applies to Headquarters, USPACOM,
Service components, subunified commands, and joint task forces
(JTF).
b.
4.
(U) This instruction also applies to
(U) Action.
C
a. (U) This subparagraph contains Unclassified information
and should be marked with a “U” in parenthesis at the beginning
of this sentence.
CLASSIFIED BY:
DECLASSIFY ON:
USPACOM DIR FOR >>>>>>>>
OADR
CLASSIFICATION
CLASSIFICATION
USPACOMINST 0501.2
b. (C) This subparagraph contains Confidential information
and should be marked with a “C” in parenthesis at the beginning
of this sentence.
c. (S) This subparagraph contains Secret information and
should be marked with a “C” in parenthesis at the beginning of
this sentence.
Enclosure (4)
d. (TS) This subparagraph contains Top Secret information
and should be marked with a “C” in parenthesis at the beginning
of this sentence.
STEPHEN D. TOM
Major General, U.S. Army
Chief of Staff
Distribution: (USPACOMINST 0902.1)
List I
List IIA, B, E2, 3
List IIIA 1, 2, 4, 7
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CLASSIFICATION
4-2
USPACOMINST 0123.4
USPACOMINST 1234.5 CH-1
J151
USPACOM INSTRUCTION 1234.5 CHANGE TRANSMITTAL 1
Subj:
CHANGE TRANSMITTAL FOR DIRECTIVES AT U.S. PACIFIC
COMMAND (USPACOM)
Encl:
(1)
(2)
(3)
(4)
Enclosure (12)
Enclosure (19)
New Page 4
New Page 9
1. Purpose. To transmit Change 1 to the basic instruction.
This changes updates ……………..Changes reflect updated………
2.
Action.
a. Remove existing pages 3-5/3-6 and 3-11/3-12 in Chapter 3
and replace with enclosure (1). Properly dispose of removed
pages by shredding or via burn bag.
b. Remove existing pages L-15/L-16 and L-17/L-18 in
Appendix L and replace with enclosure (2). Properly dispose of
removed pages by shredding or via burn bag.
c. To indicate that CH-1 has been entered, annotate the
upper right hand margin of the first page of the instruction.
Record required data for entry on the record of changes page.
d. File a copy of this change transmittal in the front of
the instruction.
e. Any copy of the basic instruction in which CH-1 has not
been entered should be properly safeguarded as classified
material.
(1) Remove enclosure (12) from original instruction and
insert enclosure (1) of this change transmittal.
(2) Remove enclosure (19) from original instruction and
insert enclosure (2) of this change transmittal.
Enclosure (5)
USPACOMINST 0123.4
(3) Remove page 4 of original instruction and insert
enclosure (3).
(4) Remove page 9 of original instruction and insert
enclosure (4).
W. V. ALFORD, JR.
Rear Admiral, USN
Chief of Staff
Distribution: (USPACOMINST 0902.1)
List IA, B
List II
List IIIA (less 7), B, C (less 1, 3-5)
5-1