LANE COUNTY CULTURAL COALITION
Cultural Opportunity Grant Guidelines and Application
(For projects occurring between January 1, 2014 and December 31, 2014)
Introduction
Cultural Opportunity Grants are funded by the Oregon Cultural Trust and administered by the
Lane County Cultural Coalition. Grant amounts typically range from $500 to $2,500. The
intention of this grant program is to:
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Protect and stabilize cultural resources, creating a solid foundation for the future.
Expand public awareness and improve the quality of arts, humanities and heritage.
Increase access to and use of culture in Oregon.
Ensure that Oregon-based cultural resources are strong and dynamic contributors to
quality of life in Oregon’s communities.
Cultural Coalition Vision Statement
The Lane County Cultural Coalition envisions a vibrant cultural life for the people of Lane County.
Cultural Coalition Mission Statement
The Lane County Cultural Coalition distributes grant funds in the areas of arts, heritage and the
humanities in accordance with The Coalition’s Cultural Opportunity Grants and the direction of the
Oregon Cultural Trust.
Arts, Heritage, Humanities
The broadest definitions of cultural activities and resources of individuals, groups, organizations,
educational institutions, for-profit and non-profit businesses will be used:
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ARTS include creative expression in the visual, performing, and narrative arts, design,
crafts, and architecture.
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HERITAGE includes tangibles or intangibles that are passed down from earlier
generations. These features (language, festivals, buildings) represent a legacy of
continuity with the past. The ties may be personal (family histories and stories, traditions),
or natural (heritage trees, heirloom produce, ceremonial sites), or combinations thereof.
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HUMANITIES includes literature, language, history, philosophy, art and other subjects
that are not sciences, as in “the liberal arts.” This includes libraries, criticism, economics,
and political science.
Purpose
Cultural Opportunity Grants provide county recognition and support to significant cultural
programs and projects, preserving and enhancing Lane County’s diverse arts, heritage and
humanities efforts.
The Lane County Cultural Coalition has identified three priorities for funding. Applicants will be
expected to address one of the three priorities with their application. These priorities are:
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A)
ACCESS: Cultural activities in Lane County will be affordable, accessible and inclusive
throughout Lane County.
Project strategies may include, but are not limited to:
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Subsidizing venue cost
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Subsidizing tickets
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Subsidizing transportation cost
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Creating traveling programs
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Creating and maintain Internet resources
B)
AWARENESS: Residents of Lane County will have increased knowledge of cultural
activities.
Project strategies may include, but are not limited to:
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Supporting marketing and public relations efforts
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Supporting advocacy efforts
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Reaching new audiences
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Enhancing visibility and promoting cultural activities
C)
EDUCATION: Encourage cultural education and activities in Lane County.
Project strategies may include, but are not limited to:
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Creating programs in schools and other community venues
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Developing participatory workshops and activities
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Establishing mentorships
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Supporting subjects that are under-funded in traditional, public educational
systems
Limitations
The following are not eligible for Cultural Opportunity Grant funding:
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Tuition assistance for college, university, or other formal courses of study;
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Projects that have already been completed;
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Grants to offset project deficits; and
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Events whose primary purpose is to raise funds for a non-cultural cause.
To Apply
All applications must be typed using the exact format of the enclosed application form.
Applications that are incomplete, do not use the application format provided or that are not typewritten will not be considered.
Applicants should complete:
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Section 1—Applicant Information
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Section 2—Project Information
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Section 3—Project Budget.
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Guidelines for Grant Selection
The Coalition will review and score grant proposals according to how well they address the three
priorities described above. Your proposal should state measurable qualitative and quantitative
outcomes. A qualitative outcome speaks in terms of how programs have been positively
impacted (e.g. how program was expanded or improved); a quantitative result speaks in terms of
measurements and numbers (e.g. how many constituents served).
Grant Review Process
Applications submitted to the Lane County Cultural Coalition will be reviewed for eligibility,
completeness and budget accuracy. Ineligible applications will be returned to applicants with an
explanation. The Coalition will announce awards and the Coalition’s fiscal agent, Lane Arts
Council, will disburse funds.
Criteria for Grant Selection
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Did the proposal outline how the project would further the Coalition’s priorities of
access, awareness, and education?
Does the proposal reflect collaboration or partnerships with other cultural
individuals and/or organizations in Lane County?
Does the applicant have the ability to complete the project?
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BENCHMARK FOR GRANT PROJECTS
The Coalition will evaluate whether each Project met its objectives at the end of each grant period
based on a required report from each grantee.
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Did the recipient meet the priorities, strategies and objectives laid out in its
proposal? What were the positive benefits of the project to the community?
Benchmarks for Coalition Self-Evaluation
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How many of the recipients met their objectives?
Did the projects further the Coalition’s priorities of access, awareness and
education?
Did the Coalition distribute funds to each of the three disciplines of arts, humanities
and heritage?
Did the Coalition distribute funds to projects occurring in rural and urban Lane
County?
Deadline: October 15, 2013, 5:00 p.m.
Completed applications should be mailed or delivered to:
Cultural Opportunity Grants
c/o Lane Arts Council
1590 Willamette Street, Suite 200
Eugene, Oregon 97401
Final reports: Individuals and organizations receiving Cultural Opportunity Grants must complete
a Report on Use of Cultural Opportunity Grant Funds form provided by the Cultural Coalition.
Reports must be submitted within sixty (60) days of completion of the grant period. All grantees
are subject to audit by the Oregon Cultural Trust.
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LANE COUNTY CULTURAL COALITION
Cultural Opportunity Grant Application
(For projects occurring between January 1, 2014 and December 31, 2014)
The Lane County Cultural Coalition anticipates awarding approximately $25,000. Grant amounts
typically range from $500 to $2,500.
I.
Applicant Information
Name of Individual/Organization:
Federal Tax Identification Number (if applicable):
Address:
City:
State:
Telephone:
Zip Code:
Fax:
Organization/Individual Web Address:
Executive Director (Mr. Mrs. Ms. Other):
Telephone:
Fax:
E-Mail Address:
Primary Contact, if other than Executive Director (Mr. Mrs. Ms. Other):
Title:
E-Mail Address:
Telephone:
Fax:
Lane County District of Applicant (Check only ONE)
#1 West Lane County—Junction City, Veneta, Elmira, Mapleton, Florence
#2 Springfield—Entire City
#3 South Eugene—South of 11th, East of Coburg Rd, South of I-105
#4 North Eugene—North of 11th St, West of Coburg Rd, North of I-105
#5 East Lane County—McKenzie Valley, Oakridge, Cottage Grove, Creswell, Pleasant Hill
Lane County District of Project (Check ALL locations where project will take place)
#1 West Lane County—Junction City, Veneta, Elmira, Mapleton, Florence
#2 Springfield—Entire City
#3 South Eugene—South of 11th, East of Coburg Rd, South of I-105
#4 North Eugene—North of 11th St, West of Coburg Rd, North of I-105
#5 East Lane County—McKenzie Valley, Oakridge, Cottage Grove, Creswell, Pleasant Hill
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II. Project Information
Check the ONE priority that best describes your project:
(See the Grant Guidelines for definition of Access, Awareness, and Education)
Access
Awareness
Education
Check ONLY ONE cultural discipline that best describes your project:
(See the Grant Guidelines for definition of Arts, Humanities and Heritage)
Arts
Humanities
Heritage
Amount of request for your project:
What is the timeline for your project (when will it take place)?
Title of project:
1. Briefly describe the project (maximum 150 words):
(Describe only the central components of the project including location, activities, etc.)
2. How does your project address the ONE priority selected above - Access, Awareness
or Education? (maximum 150 words):
3. What are your project objectives? (maximum 150 words):
(Describe what your project will do for the organization and the audience it serves)
4. How will you meet your project objectives? (maximum 250 words):
5. What resources do you have to complete the project? (maximum 250 words):
(For example, volunteer base, expertise, partnerships, facilities, etc.)
6. How will you measure whether you met your project objectives? (maximum 150 words):
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III.
Budget Plan for Your Project
Note: Please provide a budget for the project only, not the operating budget of the organization.
For the 2014 grant cycle, the Lane County Cultural Coalition anticipates awarding approximately
$25,000. Grant amounts range from $500 to $2,500.
Direct Project Expenses
Artist/Speaker Fees
Staff/Administration
Marketing (advertising, postage, etc.)
Printing
Space Rental
Materials & supplies
Transportation/Travel
Subsidized Tickets
In-Kind & Volunteer Value
Other
$
$
$
$
$
$
$
$
$
$
$
$
(For example: training, permits, etc. Be specific.)
Total Project Expenses
Direct Project Income
AMOUNT OF THIS REQUEST
Sponsorship/Cash Donations
Other Project Income:
Admissions/Fees
Volunteer (rate per hour
x#
In-Kind
$
$
$
$
$
$
$
$
(donated supplies, space, Skilled services [lawyer, accountant, etc.])
)
Applicant Cash
Other Grants
Total Project Income
$
$
$
NOTE: Total Expense must Equal Total Income!
Budget Narrative - REQUIRED
Explain line items or provide pertinent details about the project budget – grants awarded, grants
proposed, type of significant in-kind donations, special rates or agreements, etc. Please attach a
typed addendum to each grant copy.
IV.
Authorization
The undersigned certifies that they are authorized to represent the organization applying for a grant and that
the information contained in this application is accurate. The undersigned agrees that if a grant is awarded
to the organization: (1) the grant will be used for the purpose outlined in the grant award letter and may not
be expended for any other purpose without prior written approval from the Lane County Cultural Coalition (2)
information about the organization and the grant may be used by the Oregon Cultural Trust and the Lane
County Cultural Coalition in any published materials.
Signature of Individual/Executive Director or Board Chair
Date
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7. Grant Application Checklist
Thirteen copies of the application (three-hole punched and separated)
Current organization budget (single copy)
Copy of IRS tax determination letter (if applicant is not-for-profit organization, single copy)
Site owner's statement of commitment (if appropriate for your project)
Stamped, self-addressed envelope
***PLEASE DO NOT SEND SUPPLEMENTARY MATERIAL. IT WILL NOT BE REVIEWED OR
EVALUATED AS PART OF THIS GRANT APPLICATION***
Mail or deliver all materials in one complete package to:
Cultural Opportunity Grant
c/o Lane Arts Council
1590 Willamette Street, Suite 200
Eugene, Oregon 97401
Receipt Deadline: October 15, 2013, 5:00 p.m.
NOTE: The Lane Arts Council office closes at 5:00 p.m.
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