POSITION DESCRIPTION
Title: Archives/Museum Clerk – Part time
Department: Fayette Public Library-Fayette Heritage Museum/Archives
GENERAL PURPOSE
Staff the Archives Reading room and provide patron service. Perform related clerical work as required.
SUPERVISION RECEIVED
Work under the close supervision of the Director.
SUPERVISION EXERCISED
None generally
ESSENTIAL DUTIES AND RESPONSIBILITIES-Museum/Archives
1. Collection Access
Restrict access to archives vault and object collections to staff only.
Keep reading room, vault, and object storage areas organized.
Assist patrons in accessing information and materials within the collections.
Assist patrons in the operation of equipment; i.e. microfilm reader/printers, copiers, archives research
computers, etc.
Respond to queries received by telephone, mail, and/or Internet.
2.
Collection Management
Assist with accessioning, cataloging, labeling, and storage of collections.
3.
Collection Care & Conservation
Monitor collection security and environmental control in the vault, exhibit galleries and object storage
areas.
Monitor condition of storage containers and labeling.
Maintain filing systems for various material types.
Assist with routine maintenance of collections.
4.
Other Duties
Assist with preparation, implementation, and maintenance of exhibits. Conduct exhibit tours when
requested.
Assist customers in the Gift Shop.
Assist Library staff in the performance of their duties as required.
DESIRED MINIMUM QUALIFICATIONS
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Knowledge: Knowledge and interest in Fayette County history; knowledge of library, museum, and archives
functions, policies, procedures and practices; knowledge of exhibition planning and organization; knowledge of
library classification and cataloging systems; knowledge of Microsoft Office; knowledge of modern office practices
and procedures.
Skills: Skill in recording data; skill in written and verbal communication; skill in making simple arithmetic
calculations; skill in proofreading materials to ensure accuracy; skill in the use of listed tools and equipment.
Abilities: Ability to operate moderately complex computer systems; ability to organize data; ability to develop and
maintain filing systems; ability to follow verbal and written directions; ability to communicate effectively with the
public; ability to establish and maintain effective working relationships; ability to make effective use of time;
ability to consistently apply attention to detail; ability to research materials in library setting; ability to identify
needs of patrons and the most effective method of response and assistance; ability to adapt to routine repetitive
activities; ability to perform multiple tasks within a short period of time.
Education: High school graduate or GED; some college-level coursework is preferred.
Experience: General clerical experience which involved providing services and/or information to the public.
Experience conducting historical and genealogy research is preferred.
SPECIAL REQUIREMENTS
Valid state driver’s license or ability to obtain one.
TOOLS AND EQUIPMENT USED
Telephone systems; personal computers using word processing, graphic, and database management software;
Internet and public access computer networks; computer printers & scanners; copy machine; microform readerprinters; fax machine; calculator; cash register; paper cutters and shredders; staplers; glue guns.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk, sit, stand and talk or hear.
The employee is required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach
with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust
focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
The noise level in the work environment is generally quiet.
Some exposure to dust and mechanical & electrical hazards.
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NOTES TO APPLICANTS:
The duties listed above are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to the position. The job description does not constitute an employment
agreement between the employer and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change. The City of La Grange is an equal opportunity employer.
A detailed and complete job application is required and helps us better evaluate your qualifications. A cover
letter and/or resume will not be used to substitute for an incomplete job application.