EXECUTIVE COUNCIL MEETING 1 AGENDA: Minutes
2015 – October 1; 5:30 P.M.
PMH Main Boardroom
M-805
1) Introductions
2) Discussion about legal implications
 Please read constitution on IMSSA website
 Required to attend 75% of meetings (every other week for entire year including
summer)
o Email co-presidents if you must miss a meeting
o Allowed to miss up to 5
 Required to attend majority of IMSSA events
 Must follow UofT code of conduct
3) Meeting Layout and Format
 Every other Thursday in PMH boardroom at 5:30-6:30 (next: Oct. 15)
 Initial attendance sheet each meeting
4) Transfer of duties from last year’s council
 Only for certain positions; you will be contacted
5) Communications/Webmaster
 Send email with position, short bio, and picture to commims@gmail.com
 Vote: keep existing Weebly website or have IMSSA tab on IMS website
o Outcome: IMS website
 Weekly IMSSA emails on Thursday
o If you want an event included, send info by 11pm Wednesday to
commims@gmail.com
 Any Biomed Comm majors interested in designing posters for events?
6) Academic Affairs
 Held career seminar series last year; new working title: Professional Development
 May have mini challenges where faculty member poses a question, winner
meets faculty member
 Round table discussions with faculty member and chosen topic, chosen students
get to present
 Lab tours
 Any suggestions or interest in being on academic subcommittee please let Sarah
know
o Jonathon, Beatrice, Amir, Jessica, Saba, Vinoja, Dunja, Tania, Susana,
Romina, Rachel
 Mentorship program: events with opportunity to speak to senior graduate
students, peer mentorship
7) Sporting Events
 Volleyball team: practice every 1-2 weeks, games 1x week, 5 week season
o Melissa, Bowen, Christine, Jonathon, Ruwandi, Hira, Fadl, Valera, Rachel,
Sarah, Anton
 Co-ed soccer
o Lori, Melissa, Bowen, Jonathon, Alex, Rachel, Fadl, Valera
 Anybody interested in other sports? Flag football, ultimate Frisbee, badminton
8) Social Events
 Ideas: AGO First Thursdays, Friday night live at the ROM, pub nights, skating,
escape room, paintball, apartment crawl
 Beatrice has discount at Duke of Somerset (Bay and Gerrard), trivia there
 Hart House farm retreat sleepover December 5th (Doodle will be sent out to
check dates)
9) Community and Outreach
 Last year: single day volunteering events
 Are people more interested in ongoing commitments, single day events, or
both?
o Is it possible to have 10-15 members do ongoing and rotate?
o Possible organizations? Let us know if you have connection to possible
organizations
o Vote next meeting
10) First-Year Representative
 Upper years let Saba know what would have been useful in first year
 Suggestions from first years are welcome
 Survey for first years for social events
 Meet and greet with site directors & international student rep at seminar
11) International Student Representative
 Events in tandem with Centre for International Experience at UofT
 Thanksgiving dinner at Hart House (tickets $20)
12) Site Directors
a. CAMH
b. Sick Kids
c. MaRS
d. MSB/CCBR/Tanz
e. MSH
f. PMH
g. TGH
h. TWH
i. Sunnybrook
j. SMH
 Site directors: events 1x a semester, budget varies based on # students at site
 Next meeting: have a few ideas for events and dates/times (probably around
mid-Nov.)
Pizza party, board game afternoon, trivia night, ice cream social,
pancake lunch w/ mock mimosas
Stop by IMS office tomorrow to get posters for sites from Michele
Alcohol allowed but not on hospital grounds
o
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13) Interdepartmental rep
 Halloween party Wednesday Oct. 28 at 8, O’Grady’s
 Let Lori know if you want to volunteer night of event
 Ticket cost unknown as of yet
14) Magazine rep
 Email imsmagazine@gmail.com if interested in joining
 Will bring next issue to meeting for site directors to distribute
15) Annual IMS Holiday Party
 Any interest in joining holiday party committee?
o Jessica, Marmendia, Melissa, Dunja, Tania, Susana, Alex, Sarah, Sam
 Large event
16) Student Wellbeing
 Yoga sessions, seminars geared towards health/lifestyle
 Dr. Brenda Toner meditation sessions Tuesdays @ 4:10 @ multifaith centre on
campus
 Email co-presidents if interested
 Next meeting: opportunity for subcommittee
17) Miscellaneous
 Marmendia: seminar series, will discuss next meeting
 If you want an item on the agenda, email co-presidents before meeting