ROLES AND RESPONSIBILITIES
Review the following roles, confirm responsibilities, add roles as needed and confirm team
structure, e.g., core vs. extended team.
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PROJECT GOVERNANCE
Project Role
Name and Office /
Department
Project Responsibilities
Executive
Sponsor
Name, Office
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Overall project owner and champion
Sponsor
Name, Office
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Approves Project Initiation Plan
Approves any changes to the plan, scope
or timeline
Works with project manager to resolve
project issues
Acts as vocal project champion
May deliver key project communications
Attends Sponsor (Steering Committee)
Meetings
Receives and Reviews Project Status
Reports
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Steering
Committee
Name 1
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Name 2
Name 3
Name 4
Name 5
Project Core Team
Project Role
Project
Manager
Name and Office /
Department
Name, Office
Project Responsibilities
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Review and approve all project
deliverables (Initiation Plan, Detailed Plan,
Testing etc.)
Provide overall project oversight and work
with business offices and Technical
Project manager to keep project on track.
Ensures business and functional decisions
are made to ensure technical development
progress and completion
Work with Change Manager to develop
Campus Readiness plan and related
deliverables
Deliver project communications and
conduct other campus readiness activities
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Project Role
Name and Office /
Department
Project Responsibilities
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Technical
Manager
Name, Office
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System Expert
Name, Office
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Name, Office
Coordinates/ Manages OIT technical
resources for completion of project
deliverables
Provides guidance on best methods for
interface architecture design
Ensures functional specifications meeting
technical needs for development
Manages OIT technical development effort
Provides the technical perspective in dayto-day project decisions
Monitors issues and change requests
Keeps all technical stakeholders aware of
project status
Ensures completion of project technical
testing: Unit, integration testing, etc.
Ensures technical go-live readiness
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Participate in functional specification
development meetings for representative
systems
Write / assist with writing of functional
specification document(s)
Develop system interfaces
Test system interfaces
Support system(s) upon go-live
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Participate in Requirements gathering
Develop, review and refine technical spec
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System
Escalate issues to sponsor when
necessary
Report on project status to key groups and
individuals (Sponsor, Steering Committee
etc.)
Ensure the project is initiated against a
plan
Gain buy-in from key stakeholders and
keep their interest and level involvement
right throughout the project
Keep stakeholders and resources
informed of what is happening with the
project
Measure the performance of the project.
Know how the project is performing
against milestones, time frames,
deliverables, budget and resources
Sign off on deliverables
Participate in requirements gathering
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Project Role
Name and Office /
Department
Project Responsibilities
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Programmer
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Department
Process
Experts
Name, Office
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Design, Build, Unit test, migrate and
transition all technical deliverables,
including online reports
Conduct Stress Test (if needed)
Participate in analysis, requirement
gathering, & preparation of specifications
Provide business expertise regarding
processes and system design
Identify reporting requirements
Identify security/ access requirements
Provide department-specific insight into
process and system designs
Identify improvement opportunities
Identify department specific requirements
Define test case scenarios
Create and approve test plans
Provide user acceptance testing support
Participate in development of the campus
readiness plan
Information
Warehouse
Expert
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Identify Information Warehouse options
and resources
Security and
Authorizations
Expert
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Create and Maintain system security
(authentication, user profiles, assignment
of users to profiles)
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Assist Project Manager with scheduling
meetings and securing meeting space
Capture meeting notes
Assist with stakeholder involvement
throughout project lifecycle
Assist with development of test plan
Support and participate in testing
Project
Coordinator
Name, Office
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Project Office
Consultant
Name, Office
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Assist in the preparation of the Project
Initiation plan
Create project SharePoint site,
documentation structures and manage site
access
Provide Princeton Project Management
Methodology support
Provide sample templates and
deliverables as needed (issues logs, test
plans etc.)
Complete periodic project status reports
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Project Role
Change
Management/
Campus
Readiness
Consultant
Name and Office /
Department
Name, Office
Project Responsibilities
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End User
Training Expert
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End User
Documentation
Expert
Develop Stakeholder Information
document(s) and related approach for
reaching various stakeholders
Assist with planning for user engagement
throughout project
Develop Campus Readiness Plan,
Approach and related deliverables
Support Project Manager in campus
readiness activities such as
communication development and timing
Work with Project Manager and Technical
Manager to define User Acceptance Test
approach and plan
Participate in user sessions throughout the
project lifecycle to ensure user issues are
addressed in all
Work with project team to define training
approach
Develop training materials
Work with functional team to develop
training exercises and related data
Deliver training and information sessions
Coordinate training logistics (setup in
Learn, training rooms etc.)
Participate in testing
Develop Quick Reference Card(s)
Develop documentation (if needed)
PROJECT EXTENDED TEAM
Provide expertise and guidance regarding specific functions and/ or responsibilities
Project Role
Name and Office /
Department
Project Responsibilities
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