SOUTHWEST SECTION – AWWA
Mid-Year Board Meeting
Hyatt Regency Hotel -- Tulsa, OK
Friday, April 4, 2014 1:00 PM
Saturday, April 5, 2014 8:00 AM
AGENDA
Chair Robert Carr, Presiding
Establish presence of a quorum of Board of Directors: Robert Carr, Bill HagenBurger, Ben Bridges, Alan
Fortenberry, Dan Dawson, Randy Easley, Tim Shaw, Curtis Davis, Candy Staring, Steve Nelms, ED Don
Broussard
Committee Chairs: Bill Clark, Scotty Boggs,
Invited Guests: Incoming AWWA Director Clayton Edwards, AWWA Section Services Rep Gary Sullivan
Friday, April 4, 2014
1) Call meeting to order and recognize guests – Chair Robert Carr
AWWA Section Services Gary Sullivan
2) Approval of minutes
a. Pre Conference Board Meeting – October 13, 2013 Motion to approve by Dan Dawson,
seconded by Curtis Davis. Motion carried.
b. Business Meeting – October 14, 2013 Motion to approve by Ben Bridges, seconded by
Randy Easley. Motion carried.
c. Post Conference Board Meeting – October 15, 2013 Motion to approve by Bill
HagenBurger, seconded by Candy Staring. Motion carried.
d. Electronic Board Meeting – December 4, 2013 Motion by Bill HagenBurger, seconded by
Dan Dawson. Motion carried.
3) Financial Report – Treasurer Dan Dawson
a. 2013 Financial Statement including Budget vs Actual Report
b. 2014 Budget Amendments (if any) – prospect for ED training costs for Excel, Access,
QBPro – ED Broussard to price out training and seek a budget amendment if necessary
4) Report from Section Director – Alan Fortenberry
a. AWWA Board of Directors Winter Board Meeting -- held in Austin, TX. Discussed new
AWWA Strategic Plan direction to include total water concept (if it’s wet, we cover it).
60% of utility members are dual-function, handling water and wastewater. Reflected on
discussions from several years ago on merging AWWA and WEF – it was ultimately
decided to stay separate but collaborate. WEF will not participate in the Fly-In next
year. AWWA has formed an alliance with ASCE for Engineers Without Borders. AWWA
is also forming an alliance with the Peter Kellogg group for philanthropy. The Special
Presidential Panel (SP2) was started by Charlie Anderson, continued and finalized under
Jim Chaffee’s term and John Donahue will implement. The Association is focusing on
greater international presence and India will be the first target. Craig Woolard, Chair of
the Association’s International Council, is involved in the planning and implementation.
Two announced candidates for AWWA President-Elect are Jeanne Bailey and Mike
Simpson, one of which will be elected at the Winter Board meeting in January, 2015.
Shameless plug for Michael McGuire’s book “The Chlorine Revolution”. Clayton
Edwards mentioned that AWWA is looking into standardizing the AWWA logo for
Section logos. He also mentioned the Value of Water PR campaign. 46 states were
represented at the Fly-In, of which the Southwest Section states were all represented
(Chris Mattingly from OK; Tracy Mouton from LA; and Thad Luther from AR). Three
main issue papers related to WIFIA, cyber security and chemical spills (like that which
occurred in West Virginia).
5) Report on Southwest Section Short Schools
a. Dates and Location –
i. Louisiana Conference – March 10-13, 2014 – Shreveport, LA
1. Verbal Report from Chair Carr – indicated that it was well-organized and
well-attended
ii. AWW&WEA – April 27-30, 2014 – Hot Springs, AR Note that Audit Committee
meeting will be held in conjunction with this meeting.
iii. OWPCA – October 6-10, 2014 – report of meeting of SWAWWA and OWPCA
(Candy Staring and Bill Clark) – goal was to reestablish the relationship between
the two organizations; hold an annual Water Taste Contest and possibly a
TopOps competition. Bill Clark will bring this up at next week’s OWPCA Board
Meeting.
b. Advance Notification to Chair of Short Schools – responsibility of Trustee of each state
to confirm invitation to speak and make arrangements for complimentary room and
registration (if provided)
6) Time/Place Committee
a. Current information on future Annual Conferences
i. Tulsa, OK – October 12-14, 2014
ii. Shreveport, LA – October 4-6, 2015; MYBM set for February 6, 2014. Attendees
will have free passes to the Red River Revel.
iii. NW Arkansas – 2016 – location and dates to be determined – Bill H has met with
three local hotels in NW AR. Bill will prepare and solicit proposals via RFP.
iv. Oklahoma City, OK – 2017. Candy is working on OKC facilities.
7) 2014 Annual Conference Arrangements – Local Host Chair Eric Lee
a. Status Report – Conference theme is “Catch the Spirit”. Budget was approved at 2013
Post Conference Board Meeting. No change in registration rates are expected, based on
approved budget. Expenditures are within budget so far. Local Host Committee is
planning a tour of the City of Broken Arrow’s new water treatment plant, and asked if
we should charge for the tour. Eric will seek a sponsor for that tour and include on
registration form. Host hotel is the Hyatt Regency Tulsa with contracted room rates of
$77/night. Meet and Greet will be at the Dilly Deli and Dust Bowl with fajitas on the
menu – both facilities are within walking distance of the hotel. The Opening General
Session will include Native Americans presenting the colors and singing the National
Anthem. Keynote speaker will be Charlie Soap. Spouses Program budgeted for 16
people, based on history. Plan includes a student poster session for local high school
students with local judges.
b. Program Committee Report – Call for Papers deadline is set for April 30, 2014.
c. Facility Arrangements – a tour of the Hyatt Regency Tulsa is scheduled for 4PM this
afternoon.
d. Special Events (Pipetapping, Water Taste Contest, Top Ops, Meter Madness, etc.).
There will be a Top Ops Contest – getting judges line up. Would the Board support the
Top Ops winner traveling to ACE15 to compete in the national Top Ops contest? FY2015
budget will include funding for team travel to Anaheim. ED Broussard will send a note
to Section utility members advising them of the Top Ops contest.
e. Other Items – ED Broussard turned over the three states’ flags and the Meet and Greet
banner to Eric Lee. Article about Annual Conference and the City of Tulsa will be
submitted to ED Broussard by the April 11, 2014 deadline.
8) Old Business
a. Appointments Needed –
i. WUC appointment needed for OK vacancy to replace Mike Hall
ii. Fuller Award
iii. Kellogg Award
9) New Business
a. Southwest Section sponsorship of Louisiana Water Quality Technology Conference
(LWQTC) – Chair Carr and I met with Louisiana Conference’s Executive Secretary Tom
Walton regarding the possibility of “resurrecting” the LWQTC. We requested financial
and registration numbers from him along with the possibility of either acquiring the
LWQTC or co-sponsoring the event in the future. As of this meeting, we have not been
provided the information so we are not ready to fully discuss and decide. ED Broussard
will continue to seek the requested information.
b. Revisit AWWA Assessment – annual review – no action taken.
10) 2014 Meetings – Who Is Attending? – Chair Carr
a. Regional Meeting of Section Officers
i. Region IV – Salt Lake City, UT – feedback from Bill HagenBurger and Candy
Staring. An extensive discussion regarding other sections’ conference planning
resulted from their verbal report. Chair Carr concluded the discussion
suggesting that we have an Ad Hoc Committee to look closely at this conference
planning issue. He will create a charge for the Ad Hoc Committee and appoint
its Chair.
ii. Region II – Williamsburg, VA
iii. Region Vancouver, BC September 12-13, 2014
b. Summer Workshop – Denver, CO – July 23-24, 2014 – Usually attended by Chair Elect,
Vice Chair, Vice Chair nominee and Executive Director; Staff Day will run concurrently
with Workshop – Clayton Edwards will attend the New Directors Orientation. ED
Broussard plans to attend the Summer Workshop.
11) Announcements –
a. Reminder of Section Mileage and Meal Reimbursement
i. Mileage = $0.565 per mile
ii. Breakfast = $11
iii. Lunch = $16
iv. Dinner = $34
Please note that while meal receipts are not required, meal reimbursement is for actual expenditures
(including tip), not to exceed the amounts shown above.
b. Dinner tonight at 6:30PM at TiAmo’s. Meet in hotel lobby at 6:15PM for the short walk
to the restaurant.
12) Council and Committee Reports
a. Auditing Committee –Dennis McGehee
b. Awards Committee –Robert Hart
c. Communications Committee – Don Broussard
d. Education Committee – Bill Clark
e. Fuller Award Committee –
f. Kellogg Award Committee –
g. Manufacturers/Associates Council – Brad Hammond
h. Membership Committee – Scotty Boggs
i. Miller Award Committee –
j. Nominating Committee – Blake Weindorf
k. Performance Evaluation Committee – Robert Carr
l. Program Committee – Joan Arthur
m. Scholarship Committee –
n. Water for People Committee – Perry Nelson
o. Water Utility Council – Larry Lloyd
p. Young Professionals Committee – Rachel Watts
13) Other Business – AWWA correspondence seeking members for ACE14 to serve as mentors to
first-time attendees. Also, AWWA will do the Section seating again at ACE14. Dan Dawson
requested that, if possible, to move the Pre Conference Board Meeting to Sunday afternoon
instead of Sunday morning, to allow time for attending church services. Board discussion
ensued and agreed to that time change.
14) Recess – Tour Hotel for Technical Session/Exhibitor Booths and locations – Tour is scheduled for
4:00PM; meeting is recessed until Saturday morning at 8AM
Saturday, April 5, 2014
8:00 – 8:30AM Breakfast
8:30 AM Reconvene Board Meeting and continue agenda from Friday recess if necessary
15) Facilitated Session and Alignment of AWWA and Section’s Strategic Plans
Section conference: Assess competition; research what other Sections have done (Summer Workshop
topic) – Chair to appoint an Ad Hoc Committee