Committee of the Whole Minutes
Wednesday, July 9, 2014 @ 3:45pm
District 54 Board Room
1.
Calls to Order by Scot Hastings at 3:45 p.m. Board Members present were Carol
Narvick, Patrick Stevens, and Jerald White. Also present was Superintendent, Dr.
Shaw, Carol Anderson, District Principal, Christopher Maier, Melissa Lohse and
Scott Stehlik.
2.
Public Comment- none
3.
Educational Services- Dr. Shaw requested to discuss Educational Services until
Caroline Cummings is present.
Mr. Maier handed out a packet regarding standards based reporting. He
reiterated that standards based have been used for the past few years at
White Oak in grades K-2. He also explained that standards give concrete
examples of what the District expectations are. Mr. Maier said he would post
standards online for parents under Curriculum.
Christopher Maier, Melissa Lohse, Scott Stehlik left at 4:30 pm.
4.
Policy
a. Student Insurance- Dr. Shaw communicated that K & K insurance will be on
the Board Agenda for approval of District 54 student insurance provider. As is
policy to offer student insurance.
b. Employee Handbook- Dr. Shaw shared that work in currently being done on
employee handbook.
c. Job Descriptions- Dr. Shaw stated that the Athletic Director duties were
removed from the Associate Principal of Shabbona description and added to
the Dean of Students. Dr. Shaw gave an overview of the Performance
Responsibilities of the Dean/AD position.
5.
Technology
Technology Vision Plan – Dr. Shaw stated that there are not many stats due
to summertime. The Tech Lease Levy equipment has been ordered and the
work on the 1:1 initiative is finishing up.
Dr. Shaw expressed the need for an infrastructure audit to ensure that we
have the necessary components to handle the addition of Chromebooks. Dr.
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Shaw stated that the refurbished Chromebooks comes with a 2 year 3 month
warranty on which may alleviate the need for student insurance.
The committee discussed a $30 Tech fee for students receiving
Chromebooks. Fee must be paid in order for students to take Chromebook
home or the student must have a qualified for a waiver of School fees. Also,
the committee discussed the possibility of obtaining insurance after the
warranty expires.
Dr. Shaw stated the Tech committee will meet July 15, 2014. The committee
has set up Google training for Educators.
Caroline Cummings and Lou Klusak arrived at 4:08 pm
Howie from PMA arrived at 4:45 p.m.
6.
Finance
a. Tentative Budget FY15- Dr. Shaw reviewed the line items of the FY15 budget
that had significant changes. Mr. Stevens was curious how many students
actually paid school fees last year. Mrs. Narvick questioned the cost of the
lunchroom software. Dr. Shaw stated she would put together a spreadsheet
for line items of the last 5 years.
b. PMA – Working Cash bond information- Howie from PMA gave presentation
on options to increase Working Cash revenue. Howie stated that Tammy
could answer any further questions. Tammy will be present at the July 16 th
CFAC Meeting.
c. Status of the State Funding- Dr. Shaw reviewed that the State has paid what
is has vouchered. Dr. Shaw is not confident the District will receive any
monies from the Bilingual Grant.
d. Audit dates
e. Request from Habitat for Humanity- Dr. Shaw stated the Habitat for
Humanity has requested that District 54 waive school site fee for their
homes.
7.
New Business- Dr. Shaw is meeting with the Mayor on Tuesday, July 15, 2014 to
discuss the Port Authority Marina.
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8.
Old Business- Dr. Shaw gave an update on the Shabbona Abatement project. The
project is moving along and beginning of August Mr. Tondini and crew should be in
to do waxing and painting. Mr. White questioned if the electrical was part of the
Narvick bid or not. Dr. Shaw also stated that the District should receive a credit on
the project. Mr. Hastings expressed concern what that would mean for the grant.
9.
Next meeting date for each committee- Committee of the Whole will meet on
August 6, 2014 at 3:45 pm
10.
Adjourn at 6:56 p.m.
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