IDH Field Level Project Application Concept Note Template – March 2015
Project overview
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Picture should be generated using the following tool:
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IDH reference number <to be filled in by IDH>
Page 1
IDH Field Level Project Application Concept Note Template – March 2015
Project overview
What goods and services are offered?
Number and
name
Total expected cost
per annum (USD)
Number of
recipients
Explanation (e.g. frequency, approach/ method)
Recipient pays for
goods or service.
2. training
25.000
50
no
3. training
75.000
1000
4. coffee
600.000
50
Producer organizations receive training on capacity building and how to provide services to their
members
Farmers receive training on capacity building for sustainable coffee production (GAP, GMP, Financial
literacy)
Farmers bring their sun-dried coffee to processors via the producing organization structure.
6. coffee
600.000
3
yes
8. coffee
650.000
1
Processors receive coffee from farmers via the group structure. Coffee is being bulked at group level
and sold to the processor by the group leader(s)
Processor sells the green coffee to the exporter who will do a final processing and export the coffee
11. Seedlings
50.000
5000
Farmers will receive seedlings directly from the nursery. Nurseries will distribute seedlings to those
farmer that are located too far away from the nursery, transport costs will be covered by the project
partially
How are they paid for?
Cash flow
number and
name
0. project
funds
1. project
funds
5. $/KG
Type of good or
service paid for
7. $/KG
no
yes
yes
Example is given, please clear the tables and delete this text box when filling in the template
Total expected
value of cash
flow (USD)
60.000
Number of
recipients paying
Payment type (e.g. cash, credit)
0
Cash transfer from IDH to the implementing partner
90.000
0
Cash transfer from the roaster to the implementing partner
600.000
50
Sun-dried coffee
600.000
3
Farmers receive a price per KG from the producer organization leader(s) which is set by the
processor
Producer organizations receive a price per KG from the processor
9. $/KG
Green coffee
650.000
1
Processor will receive price per KG depended on market prices
10. project
funds
12. $/unit
Seedlings
15.000
20
Seedlings
35.000
5000
The project implementer will pay 30% of the price for seedlings to 20 nurseries in the project who
have agreed to sell 150.000 seedlings to farmers who patriciate in the project at a reduced price
Farmers pay nurseries in cash for seedlings at a 70% reduced price the other 30% will be covered
by project funding
Project
implementation
Project
implementation
Sun-dried coffee
IDH reference number <to be filled in by IDH>
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IDH Field Level Project Application Concept Note Template – March 2015
Concept notes should be maximum 6 pages (excluding project overview and annex 1), typed
in minimum 11pt font (Calibri (Body)).
General project information
Date of submission
Project name
Applicant organization
Name of contact person
Email address of contact person
Phone nr of contact person
Country of implementation
Area of implementation
<e.g. district, province, sub-county>
Starting date
Ending date
Expected number of
beneficiaries (m/f)
Total coffee volume
<present the expected total number of beneficiaries, and how many are
expected to be men and how many women>
<metric ton green coffee equivalent>
Scale-up or non-traditional
approach
New project or follow-up phase
of existing project
<see appendix A to the prospectus for definitions of scale-up and new
or non-traditional approach projects>
<in case of a follow-up phase of an existing project (whether IDH
funded or not), explain in the problem statement, objectives and
strategy section why a new phase is needed, what has been achieved
already and what lessons will be taken into account from the first
phase>
<In case the applicant is or intends to become a SCP partner, please
indicate here>
<in USD>
Supporting SCP partner1
Estimate of the total budget
Interest to participate in IDH
Service Delivery Model Study
<see appendix A to the prospectus for more information>
Problem statement, objectives and strategy
1. Background. What are the main problems/issues that farmers are facing? And which of these
problems/issues will the project address? (assessment criteria A.1&A.2)
"[Click and insert answer here]"
2. Objectives and results. Present the project objectives and expected results (assessment criterion
A.3)
"[Click and insert answer here]"
3. Strategy. Which of the SCP focus areas (see chapter 1.A and appendix A of the prospectus) will the
project work on to address the issues described under question 1 and to reach the objectives
described under question 2? (assessment criterion A.4)
"[Click and insert answer here]"
1
The supporting roaster will be made anonymous towards the Project Assessment Committee.
IDH reference number <to be filled in by IDH>
Page 1 of max. 6
IDH Field Level Project Application Concept Note Template – March 2015
Service delivery focus, structure and partnerships
Service delivery structure beyond the project period: Present the service delivery structure as
it is expected/foreseen to operate beyond the project duration in annex 1. (Overview of
service delivery structure after the project period) in the same manner as the project
overview is presented on the first two pages. (assessment criterion B.1)
4. Explain why the services are expected to continue after the project period. (1) what is the interest
of the farmer to continue to use the services and (2) what is the interest for the stakeholders to
continue to provide the services. (assessment criterion B.1)
"[Click and insert answer here]"
5. For those services that will no longer be provided beyond the project period, explain why they are
no longer needed. (assessment criterion B.1)
"[Click and insert answer here]"
6. Institutional partnerships. Explain the structure of the different partnerships in the project
(ranging from contractual agreement to intention to cooperate) (assessment criterion B.2.2)
Explain why these partners were chosen/what value they add and in case the projects deliberately
chooses not to cooperate with key institutions explain why this is the case (assessment criteria
B.2.1&B.2.3)
"[Click and insert answer here]"
7. Activities. Present the activities that will be conducted to set up and implement the service
delivery structure and achieve the expected results (assessment criterion B.3.2)
"[Click and insert answer here]"
IDH reference number <to be filled in by IDH>
Page 2 of max. 6
IDH Field Level Project Application Concept Note Template – March 2015
Scale-up vs. new or non-traditional approach
If your proposal is for a scale-up project2, fill in question 8.
8. Explain why the project should be considered a scale-up project. Explain why it is cost-efficient
(both in terms of costs per farmer and cost per volume) and how the project is able to reach a
large number of farmers using such a cost-efficient approach. (assessment criterion C.1)
"[Click and insert answer here]"
If your proposal is for a new or non-traditional approach project2, fill in question 9.
9. Explain why your project should be considered a new or non-traditional approach. Which
additional risk(s) will be taken and additional investments will be made in this project and how are
they expected to generate valuable learning? (assessment criterion C.2)
"[Click and insert answer here]"
Contribution to sector development
10. Explain which lessons are expected to be generated by the project and how these will help the
coffee sector to enhance impact and efficiency in future/other approaches. (assessment criterion
D.1)
"[Click and insert answer here]"
2
Proposals can be for a project that is both scaling up and using a new or non-traditional approach, in which case questions 8
and 9 can both be filled in. The Project Assessment Committee will then review whether the proposal qualifies for additional
points (up to a maximum of 20 points).
IDH reference number <to be filled in by IDH>
Page 3 of max. 6
IDH Field Level Project Application Concept Note Template – March 2015
Risks
11. Fill in the below table to present (1) the foreseen internal and external risks3 (assessment
criterion E.1)
External risk
<describe risk>
Risk probability
<Low, Med, High> and
<explanation>
Potential impact
<Low, Med, High> and
<explanation>
Actions to mitigate risk
<describe mitigating
actions>
Internal risk
<describe risk>
Risk probability
<Low, Med, High> and
<explanation>
Potential impact
<Low, Med, High> and
<explanation>
Actions to mitigate risk
<describe mitigating
actions>
Capacity of implementing partner
12. Provide the contact details of three references that can confirm your capacity as project
manager and/or implementing partner. (assessment criterion F.1)
Name
Phone number
Email
1.
2.
3.
Estimated implementation budget
Budget (all in USD)
Estimate of the total budget
Rough estimate of Applicant
contribution in cash
Rough estimate of Applicant
auditable contribution in-kind
Rough estimate of partner(s)
contribution in cash and inkind
Rough estimate of amount
requested from IDH
Percentage of IDH co-funding
<USD>
<USD>
<USD>
<USD> <If other partners are involved, specify the cash and in-kind
contributions per partner and specify if the partner is private or public>
<USD> <IDH co-funds a maximum of 30% or 40% against a 70% or 60%
private contribution. Any other public contributions are welcome, but
cannot be co-funded by IDH>
<maximum 40% for projects in Africa and Indonesia, maximum 30% for
projects elsewhere>
3
Internal risks are risks that can be controlled by the project implementation (e.g. lack of uptake of practices at farm level,
higher costs than expected, etc.). External risks are risks that cannot be controlled by the project implementation (e.g. weather
conditions, price volatility, political circumstances, etc.).
IDH reference number <to be filled in by IDH>
Page 4 of max. 6
IDH Field Level Project Application Concept Note Template – March 2015
Annex 1. Overview of service delivery structure after the project period
Insert picture here by:
Selecting the picture -> “drawing tools, Format” -> “Shape Fill” -> “Picture”
and select the generated picture.
Picture should be generated using the following tool:
http://www.idhsustainabletrade.com/projectmappingtool/#/stakeholders
Delete this text box afterwards
IDH reference number <to be filled in by IDH>
Page 1
IDH Field Level Project Application Concept Note Template – March 2015
Annex 1. Overview of service delivery structure after the project period
What goods and services are offered?
Number and
name
1. training
Total expected cost
per annum (USD)
25.000
Number of
recipients
50
11. training
25.000
1000
2. coffee
600.000
50
4. coffee
600.000
3
6. coffee
650.000
1
8. Seedlings
50.000
5000
How are they paid for?
Cash flow
number and
name
0. project
funds
10. funds for
training
3. $/KG
Type of good or
service paid for
Explanation (e.g. frequency, approach/ method)
Producer organizations receive training on capacity building and how to provide services to their
members
Farmers receive training on capacity building for sustainable coffee production (GAP, GMP, Financial
literacy) from the producer organizations (farmers train/coach each other)
Farmers bring their sun-dried coffee to processors via the producing organization structure.
Recipient pays for
goods or service.
no
Yes, partially via
coffee sales
yes
Processors receive coffee from farmers via the group structure. Coffee is being bulked at group level
and sold to the processor by the group leader(s)
Processor sells the green coffee to the exporter who will do a final processing and export the coffee
yes
Farmers will receive seedlings directly from the nursery. Nurseries will distribute seedlings to those
farmer that are located too far away from the nursery, transport costs will be paid for by the farmer
yes
yes
Example is given, please clear the tables and delete this text box when filling in the template
Total expected
value of cash
flow (USD)
50.000
Number of
recipients paying
Payment type (e.g. cash, credit)
0
Cash transfer from the roaster to the implementing partner
25.000
0
Sun-dried coffee
600.000
50
5. $/KG
Sun-dried coffee
650.000
3
Cash transfer from the implementing partner to the producer organizations to enable them to
cover 50% of the costs for training to farmers. The other 50% is paid from the coffee sales
Farmers receive a price per KG from the producer organization leader(s) which is set by the
processor
Producer organizations receive a price per KG from the processor
7. $/KG
Green coffee
700.000
1
Processor will receive price per KG depended on market prices
9. $/unit
Seedlings
50.000
5000
Farmers pay nurseries in cash for seedlings at a full price (farmers are able and willing to pay that
price because their have higher income and have seen the benefits of replanting with proper
planting materials
Project
implementation
Training to farmers
IDH reference number <to be filled in by IDH>
Page 2