TIMEFRAME SCHEDULING
JULY and AUGUST 2014
August 1st:

Have ADAs cancel summer classes with
zero enrollments in PeopleSoft.

Upper division classes which are low
enrolling are to be cancelled; report
cancellations and/or request exception of
Dean.
August 11th:
Lower division classes which are low
enrolling are to be cancelled; report
cancellations and/or request exception of
Dean.
August 15th:
Ensure all sections for fall have a faculty
name entered.
August 25-29: Welcome Week
 Welcome Week student advisement
 Welcome Week chairs meeting (8/25)
 Welcome week department meetings
 Encourage advisees to check their bills on
eHive to be sure payment is made to avoid
late fees.
 Induction Ceremony/New Beginnings
Luncheon followed by department/major
meetings with new students
August 25th to September 17th:
Departments prepare summer school
proposals.
FACULTY AND STAFF REVIEWS
PLANNING/ASSESSMENT/
REPORTING
July 24th:
Annual notification of 2014-2015 personnel
actions sent from Dean to chairs of each
department.
July 15th:
Requests for permanent faculty and
instructional academic staff positions for
2015-2016 due to Dean.
August 29th:
Permissions for permanent faculty and
renewable academic instructional staff
position searches sent from Provost to chairs
via Dean
TIMEFRAME SCHEDULING
SEPTEMBER 2014
September 2nd:
Classes begin; first day drops due first day of
class.
September 18th:
Departments submit proposed Summer 2015
classes to Dana Luzaich or Ryan Matara (all
forms –campus, DL, CEE)
th
September 19 :
 Each department will have identified
overlapping final exam periods for its
offerings and made decisions about how
to offer students non-conflicting
examination periods.
 FYI: The likely times to overlap are the
M-W-F 3 and 4 p.m. or T-Th 2:30-3:45
p.m. They overlap with the three hour
courses beginning at 4 or 5 p.m. on M-TW-Th.
OCTOBER
2014
September 22-24th:
Summer schedule reviewed by Dean and
Provost and notice sent back to chairs.
October 15th:
Class schedule for J-term 2015, spring
2015, and summer 2015 goes live on EHive.
October 21st:
Mid Term Grades due.
FACULTY AND STAFF REVIEWS
PLANNING/ASSESSMENT/
REPORTING
September 15th
Letter goes out from Dean to each concerned
faculty person regarding promotion,
retention, tenure, performance evaluation and
post-tenure review status for the year.
September 1st:
First Year Seminar Assessment Reports due
to Associate Dean Suzanne Griffith.
Orientation meetings set for:
 September Tenure Eligible Persons
 September Promotion Eligible:
Assistant to Associate Persons
 September Promotion Eligible:
Associate to Full Persons
 September Post Tenure Review Eligible
Persons
September 2nd:
Each affected program begins its Under
Review Self-Study Work.
September 15th
Departmental annual reports, following
template, due to Dean in Word format.
Will include
 2013-2014 Assessment Reports
 2014-2015 Assessment Plans.
Late September:
Orientation meeting(s) set for using
electronic portfolio submission in 2014-2015:
 Required for all persons in retention
status (Years 1-5)
 Others voluntarily do so as well if they
wish (tenure, post tenure review,
promotion, annual review).
September 19th:
Departmental journal orders due to JDH
Library acquisitions.
October 1st:
Chairs will notify all departmental faculty
in writing of all retention, tenure, posttenure review and annual performance
review dates.
October 1st to November 30th:
Meetings with Dean scheduled with
departments regarding chair elections.
This year those departments are: DBE,
COMM ARTS, HBJD, MUSIC, and
WLS
September 30th:
Each department submits a spreadsheet that
lists all the pages on their website, selecting
one of four things to do with each of them:
 Migrate as is
 Migrate – but needs editing
 Archive – do not migrate
 Error –error message on the page
DECEMBER 2014
NOVEMBER 2014
TIMEFRAME SCHEDULING
November 3rd:
Spring 2015 registration period begins.
FACULTY AND STAFF REVIEWS
Monday, November 3rd:
Chairs notify faculty of promotion review
dates.
November 10th:
3rd, 4th, and 5th year academic staff
performance reviews due to HR.
November 21st:
2nd year faculty retention
recommendation materials (electronic)
and department letters (paper) due to
Dean.
PLANNING/ASSESSMENT/
REPORTING
November 26th:
Departmental requests for temporary
replacements, adjunct, and overload staff
for 2015-2016 due electronically to the
Dean.
November 26th:
Departmental orders for books and AV
materials due to library acquisitions.
December 12th:
Submit change of grade forms for I and
IP grades prior to this, the last day of
regular classes.
December 5th:
Faculty promotion materials and
departmental recommendation letters due
to Dean.
December 15th :
List of department members eligible and
willing to serve as Chair due to Dean
(only affected departments –see above).
December 13th:
Commencement
December 16th:
Second year faculty retention decision
notification to faculty from Dean in
writing
December 19th
Decisions about temporary replacement
and other adjunct overload staffing for
2015-2016 made by Provost; department
chairs notified in writing by Dean.
December 15th - December 19th
 Final examinations begin; 19th last
day of the semester.
 Have ADAs cancel Fall classes with
zero enrollments, so they are not on
PeopleSoft as classes that ran.
 Cancel upper division courses with
<10 enrollment.
December 26th:
Final Grades due. (7 days past end of
term)
December 15th
Retention notification to 3rd, 4th, 5th year
academic staff from HR.