Procedures and Funding Guidelines for Student Performing Arts
Funding
Purpose: Student Performing Arts Funds are to be used in direct support of the
performance or presentation activities of student performing or presentation
organizations from the areas of Music and Communication and Dramatic Arts. It is the
intention of these funds that they benefit as many students as possible and that they are
supporting in nature. They are not intended to fully support any proposed project, and it
is the applicant’s responsibility to document on the application any other funding
agencies from which support is being requested.
Procedures:
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All funding requests must be initiated by performing or presentation organizations
"hosted" by departments within the college or initiated by those departments
themselves on behalf of some performing or presenting group within the
department.
All requests must be made on the application below. This application should be
printed after completion and submitted to the chairperson of the "housing"
department subject to timelines established by that department.
Each chairperson and/or department will review all its applications and, in cases
where a department sponsors more than one request, rank the submitted
requests. The printed and rank-ordered requests should then be submitted in one
packet to the Dean's Office by October 1 of the current academic year.
All expenses will be charged to either the "housing" departmental S&E account
or to the organization's fund. Upon receipt of paid vouchers and a letter detailing
the activity and requesting reimbursement, fund distribution will be made by the
Dean's Office. Under no circumstances will monies be reimbursed until expenses
have been incurred.
Funding Guidelines:
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Travel will be funded following existing university policies and rates.
The most efficient use of vehicles or other transportation should be utilized.
Tolls and parking expenses can be funded. Receipts are required for
reimbursement.
Lodging will rarely be funded fully; it may be partially funded if money is
available.
A faculty advisor's share of travel and lodging costs can be funded at a rate
comparable to that of the students.
Application for Student Performing Arts Funding
Event: Click here to enter text.
Location of Event: Click here to enter text.
Date of Event: Click here to enter a date.
Sponsoring Group or Organization: Click here to enter text.
Name of Faculty Sponsor: Click here to enter text.
Number of Students Involved: Click here to
enter text.
Total Cost of Activity: Click here to enter text. Amount Being Paid by Students: Click here to enter text.
Amount Being Paid by Department: Click here to enter text. Amount Requested from College: Click
here to enter text.
Identify any other on or off-campus committees from whom funding for this activity is being sought:
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In the event that insufficient funds are raised, what is the plan for assuring that all outstanding debts for
the event are paid?
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Explain clearly the purpose of the activity, the rationale for the number of students, and the rationale
for the budget requested:
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What is the size and nature of the intended audience?
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Provide an itemized budget below:
Complete Description
Example: Airfare for 4 students
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Item Cost
$200
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Total Cost
$800
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Faculty Sponsor’s Signature ______________________
Department Chair’s Signature ______________________
Dept Priority # ____________________