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Trade Stands 2015: Event Regulations
ALL TRADERS, THEIR CONTRACTORS AND EMPLOYEES, WHILST AT THE DAWLISH AIR SHOW EVENT, ARE SUBJECT TO THE EVENT
REGULATIONS OF THE AIR SHOW COMMITTEE, SET OUT BELOW. THE AIR SHOW COMMITTEE MEMBERS, TRADE STANDS COORDINATOR AND APPOINTED OFFICIALS OR MARSHALS HAVE THE AUTHORITY TO ORDER THE REMOVAL OF ANY ARTICLE FROM
THE AIR SHOW EVENT SITES, OR TO CLOSE THE STAND OF ANY TRADER WHO DOES NOT CONFORM TO THE EVENT REGULATIONS,
AND IF NECESSARY TO REMOVE SUCH TRADER OR THEIR REPRESENTATIVE FROM THE EVENT SITE(S).
Applicants must acknowledge that they have read and will comply with these Event Regulations by ticking the appropriate box
on the APPLICATION FORM. The tick-boxes on this form are for your reference / use only.
Checklist:
1. APPLICATIONS
a)
Ground space
display. The
variation will
Committee or
at the Dawlish Air Show Event is available for the sale of goods, entertainment, exhibition or
nature of the stands and sale goods must be stated clearly on the application forms. No
be permitted after acceptance to the Event without the written approval of the Air Show
Trade Stands Co-ordinator.
b)
Bookings will only be accepted in the form of completed official application forms, which are available to
download at www.dawlishairshow.co.uk The completion of an application form and receipt of payment does
not constitute a contract with the Air Show Committee, and site passes will not be allocated until all fees
have been paid in full.
c)
Traders must apply for and pay for sufficient space for all stays or guy ropes required for any building or
tent, caravan or vehicle(s) (including tow-bars) which are to remain on the Event site(s).
2. SUB-LETTING
No Trader shall sub-let any portion of the allotted space without the approval of the Air Show Committee or
Trade Stands Co-ordinator.
3. COLLECTIONS AND APPEALS
Charitable or other organisations wishing to make appeals for their funds and any activities deemed as ‘Games of
chance’ must obtain the written approval of the Air Show Committee or Trade Stands Co-ordinator. This should
be made clear on the application form and must comply with all relevant legislation.
4. RAFFLES
No holiday prize-draw promotions will be permitted.
5. SALE OF FOOD AND DRINK
The sale of food and drink is restricted to authorised catering outlets. Small samples of food or drink products
may be given away free of charge for promotional purposes, in which case the Trader must be able to satisfy all
relevant Health & Safety requirements.
6. CATERING OUTLETS
a)
All caterers must comply with the Food Hygiene (England) Regulations 2006.
b)
The food Trader shall put in place, implement and maintain a permanent procedure or procedures based on
Hazard Analysis of Critical Control Points (HACCP) principles.
c)
Caterers must provide suitable receptacles for litter.
d)
The Air Show Committee’s Health & Safety Officer may inspect vendor’s premises and also check them both
on arrival and during the event. Under the Provisions of the Food Safety Act and Associated Regulations,
agents of Teignbridge District Council may also carry out inspections. Unsatisfactory inspections may result
in removal from the site.
www.dawlishairshow.co.uk
Event Regulations
Company Reg No:
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SALE OF BALLOONS
No balloons (helium or air) are to be sold before 6.00pm due to the safety rules set by the MOD for display
aircraft.
7. SETTING UP
a)
We invite Traders to set-up on The Lawn on Friday 21st August / Saturday 22nd August from 7am. Traders
requiring more than 2.5-hours to set up will need to liaise with the Trade Stands Co-ordinator.
b)
Stands should be set up and all vehicles not forming part of the display must be moved off The Lawn
between the hours of 9.30am and 5.30pm due to space limitations, unless authorised by the Air Show
Committee or Trade Stands Co-ordinator.
c)
All stands must provide a clear sign showing the name of the Company or organisation. These signs must not
obscure or overshadow neighbouring stands or stand signs.
d)
Sales activities must be confined to the stand area allocated and on no other area of the Event sites unless
written approval of the Air Show Committee or Trade Stands Co-ordinator has been obtained.
8. OVERHEAD OBSTRUCTIONS
Traders wishing to use flag poles, structures and advertising blimps in excess of 10-metres in height must obtain
the written approval of the Air Show Committee or Trade Stands Co-ordinator. This should be made clear on the
application form.
9. SECURITY
Traders are advised to make their own security arrangements for valuable items of equipment including vehicles,
units, and personal belongings. The Air Show Committee will not be responsible in any way for any articles,
vehicles or object of any kind exhibited at the Event, nor will it undertake to make good any damage that might
occur.
10. FACILITIES
a)
No electricity supply is available on site. The use of properly silenced generators is permitted.
b)
A water supply is provided on The Lawn only. Contact the Air Show Committee for further details.
11. TIMES OF OPENING
All stands must remain open and manned throughout the duration of the events, from 10am - 5pm.
12. NUISANCE
Traders may not use any public address system, engines, noisy generators, or other equipment; participate in any
activity or practice; or sell, display or offer for sale any toxic, noxious or offensive substance, article or thing; so
as to cause nuisance, annoyance, or distress to members of the public or other Traders. The Air Show
Committee or Trade Stands Co-ordinator’s decision on such matters is final and binding on all Traders.
13. LITTER
Traders are responsible at all times for maintaining their stand and the area 1-metre in front and 1-metre behind
and to open sides of their pitch free of litter and to take all litter and trade waste with them on departure and
dispose of at their own cost. Traders leaving litter and / or trade waste may be charged to recover the costs of
collection and disposal.
14. MUSIC
No audio equipment may be used without the approval of the Air Show Committee or Trade Stands Co-ordinator.
15. VACATING THE SITE
a)
Where Traders are trading for the 2 days, trade stands may be left on site overnight on Friday 22nd August
but Traders do so at their own risk. Traders themselves are unable to stay overnight on The Lawn. On
Saturday 22nd August, trade stands must be removed from The Lawn between 5.30pm - 7pm prior to evening
entertainment commencing. For those wishing to stay later, this will be at the discretion of the Air Show
Committee or Trade Stands Co-ordinator.
www.dawlishairshow.co.uk
Event Regulations
Company No: 07210463
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b)
All exhibitors who break the soil to fix exhibits into the ground must restore the soil at the close of the
Event.
16. WITHDRAWAL OR CANCELLATION
a)
Where a Trader cancels the reserved space, all fees paid shall be forfeited and the Air Show Committee
reserves the right to reallocate the pitch.
b)
In the unlikely Event of cancellation or abandonment of the Air Show Event due to circumstances beyond the
control of the Dawlish Air Show Committee, refunds will normally not be made.
17. INSURANCE
a)
The Trader shall effect and maintain at all times a policy of insurance with a reputable insurance company
for Public Liability in the sum of not less than £2,000,000 (two million pounds) in respect of any claim (and
Employers Liability where applicable).
b)
The Trader must, prior to any booking being accepted, produce to the Air Show Committee on demand
evidence of such policies and of the payment of the premium for it. They must also display their insurance
certificate(s) on their stand should any official, authority or member of the public wish to view it.
18. INDEMNITY
The Air Show Committee will not be responsible in any way for any articles, plant or equipment, or object of any
kind exhibited on any of the sites, nor will it undertake to make good any damage that may occur. The Air Show
Committee will not be responsible for the death, injury, disease, or loss caused to any Trader, their agent from
whatever cause such death, injury, or loss arises. The Trader shall assume full responsibility and indemnify the
Air Show Committee against all claims, proceedings, costs and expenses whatsoever arising from or in connection
with the use of the site by the Trader. Acceptance of the fore-going provisions shall be a condition of entry.
19. HEALTH, SAFETY & WELFARE
It is the responsibility of all Traders to familiarise themselves with the relevant regulations appertaining to their
activities at the Air Show Event and, in addition, the Air Show Committee draws your attention to the following
with which participants are required to comply with:
a)
Provide and maintain plant, equipment and systems or operations that are safe and without risk to health.
b)
Ensure the safe use, handling, storage and transport of articles or substances.
c)
Provide such information, instruction, training and supervision as is necessary to ensure the health & safety
of yourself, your employees, agents, contractors, organisers, fellow Traders, and members of the public.
d)
Conduct your undertaking in such a way as to ensure that all persons who may be affected are not exposed
to risks to their health & safety, therefore taking all reasonable care for the health & safety of yourself and
of other persons who may be affected by your activities.
e)
To co-operate fully with the Air Show Committee to enable the Committee to comply with all Health &
Safety Legislation.
f)
No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of
health, safety & welfare.
g)
Report any problems or potential hazards that you observe or that you are made aware of to the attention of
the Air Show Committee, the Health & Safety Officer, or the Trade Stands Co-ordinator.
h)
Fire Precautions: All stand holders must provide a minimum of x1 13A Water Gas Fire Extinguishers or
similar for the type and size of the stand or unit. All catering units must have x1 4.5kg Dry Powder Fire
Extinguisher and Fire Blanket. All extinguishers must conform to BS5423 and Fire Blankets to BS6575 and
must have been serviced within 12-months of the date of the Event.
i)
Gas Appliances: Traders must ensure any gas appliances have been recently examined and tested as
satisfactory by a competent person and labelled to indicate the examiner’s name and the date of the
examination.
j)
Electrical Appliances: Electrically powered equipment must be maintained to ensure compliance with the
Electricity at Work Regulations.
www.dawlishairshow.co.uk
Event Regulations
Company No: 07210463
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20. RISK ASSESSMENT
All Trader must carry out a risk assessment taking into account the phases of set-up, manning and
dismantling of their trade stand or unit, considering potential hazards and risks (the likelihood) to the
stands own Traders and agents, other Traders and the public. This risk assessment must be included with
your application.
21. FIRST AID
a)
Each stall, stand or unit should provide a fully stocked first aid kit including bandages and waterproof
dressings. It is the Trader’s responsibility to check that the contents of the first aid kit remain in-date.
b)
If available on site, any person requiring treatment during the Event should be attended to by the St John
Ambulance Team.
22. ACCIDENT REPORTING & INVESTIGATION
All accidents or injuries must be reported to the Air Show Committee, the Health & Safety Officer, or the
Trade Stands Co-ordinator.
Enquiries and Information:
E-mail:
traders@dawlishairshow.co.uk
Website:
www.dawlishairshow.co.uk
Registered Address:
Dawlish Air Show Ltd
17 Stockton Hill
DAWLISH
Devon
EX7 9LP
www.dawlishairshow.co.uk
Event Regulations
Company No: 07210463