OASIS Scotland: Fifteenth six monthly report: 2 May 2014
OASIS was formally adopted for implementation by ALGAO (Scotland) from 1st April 2007. The
statistics presented below represent usage in Scotland up to 2 May 2014
Date
Work
days
Waiting
for
contractor
to
complete
Waiting
for
contractor
to send
report
Waiting
for
HER to
validate
Waiting
for
RCAHMS
to
validate
Signed off
&
complete
2/05/14
151
189 (-20) 10 (+1)
4/10/13
124
482
(+10)
472
(+28)
540
(+81)
451
(+19)
24 (+24)
2098
(+190)
1908
(+187)
209
(+31)
9 (0)
16/04/13 131
444 (-38)
178 (27)
9(+4)
432 (51)
80 (-204)
1721
(+533)
2.13
16
(+16)
2880
(+287)
15/10/12 129
482 (+32)
151 (+25)
5 (-2)
284 (+97)
0 (-3)
126 (+29)
7 (-6)
1188
(+18)
1170
(-3)
1.98
450 (+51)
2.39
3(+1)
24/10/11 130
399 (+57)
97(-10)
13(+4)
483
(+86)
397
(+87)
310(-9)
35(-81)
1173(+276)
1.81
2(-1)
26/04/11 129
342 (-18)
107 (-2)
9 (+1)
319
(+102)
116 (+88)
897 (+147)
2593
(+253)
2340
(+311)
2029
(+236)
1793
(+316)
128
28/10/10 138
360 (+115)
109 (-5)
8 (+3)
28 (-122)
750 (+249)
20/04/10 136
245 (+37)
114 (+8)
5 (0)
208 (+58)
106 (+13)
5 (-1)
150
(+150)
0 (-40)
501 (+25)
13/10/09 125
21/04/09 108
150 (+12)
93 (+3)
6 (+1)
40 (-6)
336 (+103)
160
138 (+51)
90 (+69)
47 (+46)
233 (+123)
13/04/08 136
87 (+30)
21 (+5)
-
1 (-2)
110 (+59)
22/10/07 121
57 (+41)
16 (+15)
-
217
(+18)
199
(+16)
183
(+34)
149
(+10)
139
(+75)
64
(+34)
30
(+26)
3 (-4)
51 (+46)
23/04/07 16
16
18/04/12
3/12/08
Contractor
to
complete
archive
section
5
1
-
0 (-80)
4
187 (152)
Misc.
1.9 0
1.43 6
(10)
476 (+140)
7
Number
of new
records
in
system
per day
5
2.45 3 (2)
(Adj.
1.65)
1.85
5 (-2)
Total
3343
(+288)
3055
(+175)
1477
(+256)
1.74 7
1221
(+1)
(+237)
1.65 6
984
(+6)
(+210)
1.13
0 774
(+122)
2.24 0 (652
10)
(+359)
1 10
293
(+10) (+136)
0.97 0 (-6) 157
(+118)
2.43
6 39
Table 1 Status of records within OASIS
1
2 May 2014
Waiting for contractor to complete
Waiting for contractor to send report
Contractor to complete archive section
Waiting for HER to validate
Waiting for RCAHMS to validate
Signed off & complete
Number of additional records in system per day
Miscellaneous
TOTAL
482 (+10)
189 (-20)
10 (+1)
540 (+81)
24(24)
2098 (+190)
1.9
0 (-6)
3433 (+288)
Over the reporting period the steady growth in the number of new projects reported continue with a
further 288 records added. There are now 3343 records in the system. The proportion of records at
different stages in the work flow remains constant with slight fluctuations in the proportions of
records at each stage of the process. The continued, albeit slight, increase in the proportion of signedoff records is encouraging. The proportion of records with the contractor has again reduced - to
20.37% of those in the system. It is unclear what this trend represents. It may reflect a combination of
factors, such as changing work processes, quicker completion time for records or that there is
proportionately less work being submitted through OASIS.
70
60
50
40
30
20
10
0
Records with contractor
Records with SMR/HER
Records with NMRS
Signed off
Figure 1. Proportion of records at different stages of the flow line.
2
02-May-14
02-May-14
04-Oct-13
% signed off
by HER
No of
records
increase
decrease in
records to
be validated
% to be
validated by
HERs
(October
% to be
2011)
validated by
HERs (April
2013)
Signed off
by HER
increase
decrease in
records
signed-off
% signed off
by HER
To be
validated
Signed off
by HER
No. of
records
Aberdeenshire,
Angus and
Moray
04-Oct-13
449
2
396
88.20
418
7
361
86.36
1.83
0.45
1.67
-1.23
202
0
190
94.06
193
1
184
95.34
-1.28
0.00
0.52
-0.52
18
0
15
83.33
16
0
12
75.00
8.33
0.00
0.00
0.00
417
116
203
48.68
366
116
161
43.99
4.69
27.82
31.69
-3.88
109
4
76
69.72
102
0
69
67.65
2.08
3.67
0.00
3.67
24
3
15
62.50
20
1
11
55.00
7.50
12.50
5.00
7.50
280
57
182
65.00
253
30
182
71.94
-6.94
20.36
11.86
8.50
31
13
12
38.71
28
8
11
39.29
-0.58
41.94
28.57
13.36
87
0
67
77.01
79
7
63
79.75
-2.74
0.00
8.86
-8.86
396
225
65
16.41
371
196
64
17.25
-0.84
56.82
52.83
3.99
21
16
1
4.76
20
14
1
5.00
-0.24
76.19
70.00
6.19
58
3
17
29.31
34
7
16
47.06
-17.75
5.17
20.59
-15.42
Aberdeen City
Dundee
Edinburgh
Dumfries and
Galloway
E
Dunbartonshire
E Lothian,
Midlothian
Falkirk
Fife
Highland
North
Lanarkshire
Orkney
3
Perth and
Kinross
231
7
209
90.48
220
1
192
87.27
3.20
3.03
0.45
2.58
202
27
131
64.85
175
4
123
70.29
-5.43
13.37
2.29
11.08
16
3
1
6.25
15
3
0
0.00
6.25
18.75
20.00
-1.25
87
0
67
77.01
83
0
60
72.29
4.72
0.00
0.00
0.00
78
33
14
17.95
76
26
14
18.42
-0.47
42.31
34.21
8.10
637
27
460
72.21
586
37
384
65.53
6.68
4.24
6.31
-2.08
3343
536
2121
63.45
3055
458
1908
62.45
0.99
16.03
14.99
1.04
Scottish Borders
Shetland
Stirling
Western Isles
WoSAS
Scotland
Table 2: Percentage of records signed-off by HER Services and percentages of records awaiting validation By HER
4
250
200
150
100
17-Apr-13
15-Oct-13
02-May-14
50
0
Figure 2: Numbers of records awaiting validation by SMR
5
Grey literature submissions
File transfers
by OASIS
2nd
May
2014
4th
16th
October April
2013
2013
16th
October
2012
18th
April
2012
25th
October
2011
26th
April
2011
24th
October
2010
20th
April
2010
24th
April
2009
6th
December
2008
21th
April
2008
22th
October
2007
Reports not
yet
registered
574
587
538
555
519
346
390
412
297
193
193
96
70
Reports sent
by other
means
390
376
349
338
337
452
329
249
247
162
156
54
49
Reports
attached to
OASIS form
2379
2092
1984
1702
1480
1234
1074
816
677
425
307
151
57
Table 3: Number of Grey literature reports submitted via OASIS.
The figures provided in table 3 include reports working their way through the system but have not necessarily been signed-off yet.
Training and new users
Including curators, there are 83 registered users for OASIS in Scotland. No training has taken place during this reporting period. However, three new users
registered and have started using the form.
Radiocarbon Form
Historic Scotland is now actively using the Radiocarbon form to manage the workflow of Funding Applications for radiocarbon determinations. There are
eight live applications and three completed project records in the system. There are still issues with the email system to be resolved before the documentation
can be completed. The form has introduced the academic community in Scotland to submitting information online.
6
Appendix: Summary of incomplete records: Scotland
The following table shows how many records are waiting to be completed by the contractor. The year
column represents the year that the OASIS record was first created by the contractor.
Year
record
initially
created
2006
2007
2008
2009
2010
2011
2012
Total no
of
OASIS
records
created
by year
11
234
423
419
500
531
534
Total no.
of records
‘waiting for
contractors
to
complete
2
7
10
53
95
65
76
2013
475
111
2014*
170
63
*to 2 May 2014(approx 33%)
No. of records with status ‘Waiting for HER to
validate’ or ‘Waiting for HER to validate (record 1
month old)’’
0
6
45
22
47
103
131
127
43
The following section takes each year in turn and lists those units that have incomplete records. The
number in brackets is the number of records with that status that the unit has from that year:
Records initialised in 2006
Units with records 'Waiting for Contractor to complete'
Rick Barton Archaeology (1), stirling (1),
Units with records 'Waiting for Contractor to send report'
Units with records 'Waiting for Contractor to complete archive section'
Records initialised in 2007
Units with records 'Waiting for Contractor to complete'
AOC Archaeology Group (2), East Lothian Council Archaeology Service (1), Headland Archaeology Ltd (1),
Fife Council (1), Jacobs Engineering UK (1), Archaeological Heritage Services Limited (1),
Units with records 'Waiting for Contractor to send report'
Kirkdale Archaeology (3), AOC Archaeology Group (3),
Units with records 'Waiting for Contractor to complete archive section'
Records initialised in 2008
Units with records 'Waiting for Contractor to complete'
AOC Archaeology Group (6), Aileen Maule (2), Rathmell Archaeology Limited (1), ARCUS (1),
7
Units with records 'Waiting for Contractor to send report'
Aileen Maule (42), AOC Archaeology Group (3),
Units with records 'Waiting for Contractor to complete archive section'
Aileen Maule (2),
Records initialised in 2009
Units with records 'Waiting for Contractor to complete'
Aileen Maule (33), Jacobs Engineering UK (6), Kirkdale Archaeology (5), CFA Archaeology Ltd (2), FAS
Heritage (2), Headland Archaeology Ltd (1), ARMET Divers Association (1), GUARD Archaeology Limited
(1), McDonald Institute for Archaeological Research, Univ. of Cambridge (1), ARCUS (1),
Units with records 'Waiting for Contractor to send report'
Kirkdale Archaeology (18), Aileen Maule (2), Mr Ian Mchardy (1),
Units with records 'Waiting for Contractor to complete archive section'
Records initialised in 2010
Units with records 'Waiting for Contractor to complete'
SRP (39), CFA Archaeology Ltd (13), Headland Archaeology Ltd (6), UIST ARCHAEOLOGY (4), Aileen
Maule (4), Stuart Farrell (3), catherine dagg (3), Rathmell Archaeology Limited (3), RCAHMS (3), Highland
Heritage (3), Archaeology North Ltd (2), AOC Archaeology Group (2), Rampart Scotland (1), Argyll
Archaeology (1), FAS Heritage (1), Jacobs Engineering UK (1), Dumfries and Galloway Council (1),
Jennifer Robertson (1), ARMET Divers Association (1), Ventus Green Energy (1), Carol Knott (1),
Archaeological Research Services Ltd (1),
Units with records 'Waiting for Contractor to send report'
SRP (1),
Units with records 'Waiting for Contractor to complete archive section'
Archaeology North Ltd (2), Headland Archaeology Ltd (2), Aileen Maule (1),
Records initialised in 2011
Units with records 'Waiting for Contractor to complete'
AOC Archaeology Group (9), Headland Archaeology Ltd (8), UIST ARCHAEOLOGY (8), Archaeology
North Ltd (7), Alba Archaeology Ltd (6), SRP (6), Stuart Farrell (4), Addyman Archaeology (4), Rathmell
Archaeology Limited (4), Headland Archaeology (2), Archaeological Research Services Ltd (2), Dumfries
and Galloway Council (1), English Heritage MEDIN Project (1), Blairgowrie Geoscience (1), RCAHMS (1),
Jacobs Engineering UK (1),
8
Units with records 'Waiting for Contractor to send report'
AOC Archaeology Group (3), West Coast Archaeological Services (2), Stuart Farrell (2), Headland
Archaeology Ltd (1),
Units with records 'Waiting for Contractor to complete archive section'
AOC Archaeology Group (3),
Records initialised in 2012
Units with records 'Waiting for Contractor to complete'
AOC Archaeology Group (31), Headland Archaeology Ltd (12), Orkney Research Centre for Archaeology
(7), Rathmell Archaeology Limited (6), Addyman Archaeology (5), CFA Archaeology Ltd (4), Archaeological
Research Services Ltd (1), catherine dagg (1), Northlight Heritage (1), Kilmartin House Museum (1),
Archaeology, University of Glasgow (1), Lochbrow Landscape Project (1), Aileen Maule (1), RCAHMS (1),
Stuart Farrell (1), Alder Archaeology Ltd (1), UIST ARCHAEOLOGY (1),
Units with records 'Waiting for Contractor to send report'
AOC Archaeology Group (10), Stuart Farrell (4), Orkney Research Centre for Archaeology (3), Aberdeen
City Council Archaeological Unit (1), The Archaeological Practice (1), Wardell Armstrong Archaeology (1),
Archaeological Research Services Ltd (1),
Units with records 'Waiting for Contractor to complete archive section'
Records initialised in 2013
Units with records 'Waiting for Contractor to complete'
Headland Archaeology Ltd (23), AOC Archaeology Group (22), Orkney Research Centre for Archaeology
(18), Rathmell Archaeology Limited (14), CFA Archaeology Ltd (9), Addyman Archaeology (8), Archaeology
North Ltd (2), UIST ARCHAEOLOGY (2), Wessex Archaeology (2), ACCESS Archaeological Condition
Services (1), Archaeological Research Services Ltd (1), Derek Hall (1), Andrew Dutton (1), catherine dagg
(1), Connolly Heritage Consultancy (1), MacLeod Archaeology (1), Rubicon Heritage Services Ltd (1),
Amey plc (1), WA Heritage (1), Argyll Archaeology (1),
Units with records 'Waiting for Contractor to send report'
AOC Archaeology Group (37), The Archaeological Practice (2), Archaeological Services University of
Durham (2), catherine dagg (1), Archaeological Services WYAS (1), University of Liverpool (1),
Records initialised in 2014
Units with records 'Waiting for Contractor to complete'
CFA Archaeology Ltd (20), Orkney Research Centre for Archaeology (12), Addyman Archaeology (6),
Headland Archaeology Ltd (6), GUARD Archaeology Limited (4), AOC Archaeology Group (4), ACCESS
Archaeological Condition Services (3), Argyll Archaeology (2), Derek Hall (2), Rathmell Archaeology
Limited (1), Kirkdale Archaeology (1), Alder Archaeology Ltd (1), TrenDarc (1),
9
Units with records 'Waiting for Contractor to send report'
AOC Archaeology Group (29), Ross & Cromarty Archaeological Services (4), GUARD Archaeology Limited
(3), CFA Archaeology Ltd (2), West Coast Archaeological Services (1), Addyman Archaeology (1), East
Lothian Council Archaeology Service (1), Alder Archaeology Ltd (1), Kirkdale Archaeology (1),
10