The Ministry of Transport
REQUEST FOR PROPOSAL
FOR
Harmful vehicle emissions research
and modelling
Request for Proposal for Harmful vehicle emissions research and modelling
Table of contents
SECTION A: OVERVIEW ...................................................................................................... 4
1. Introduction ......................................................................................................... 4
2. Description of Requirements ............................................................................... 5
2.1 Overview ..................................................................................................... 5
2.2 Background ................................................................................................. 5
2.3 Purpose of research .................................................................................... 5
2.4 Scope of services ........................................................................................ 6
2.5 Deliverables ................................................................................................ 7
2.6 Additional support........................................................................................ 8
3. Timetable ............................................................................................................ 9
4. Communication ................................................................................................. 10
4.1 Communication with respondents .............................................................. 10
4.2 RFP questions ........................................................................................... 10
4.3 Additional information and clarification ...................................................... 10
5. Submission of Responses ................................................................................. 11
5.1 RFP responses.......................................................................................... 11
5.2 Late tenders .............................................................................................. 11
5.3 Joint proposals .......................................................................................... 11
5.4 Proposal validity ........................................................................................ 12
5.5 Pricing and GST ........................................................................................ 12
5.6 Alternative proposals ................................................................................. 12
6. RFP conditions.................................................................................................. 13
6.1 Rights reserved by the Ministry ................................................................. 13
6.2 Canvassing ............................................................................................... 13
6.3 The Ministry liability for your information disclosed .................................... 14
6.4 Subject to contract ..................................................................................... 14
6.5 RFP responses complete and accurate ..................................................... 14
6.6 Shortlisting and negotiations...................................................................... 14
6.7 Confidentiality ............................................................................................ 15
6.8 Copyright ................................................................................................... 15
6.9 Probity of tender procedures ..................................................................... 16
6.10 RFP costs.................................................................................................. 16
6.11 Advertising ................................................................................................ 16
6.12 Governing law ........................................................................................... 16
6.13 Conflict of interest...................................................................................... 16
6.14 Acceptance of gifts .................................................................................... 16
7. RFP evaluation ................................................................................................. 17
7.1 Evaluation criteria ...................................................................................... 17
SECTION C: INFORMATION REQUIRED FROM RESPONDENTS ................................... 18
8. Instructions ....................................................................................................... 18
9. Contact details and company information .......................................................... 18
10.
Relevant experience...................................................................................... 19
11.
Business relationship .................................................................................... 20
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12.
13.
14.
15.
16.
17.
Financial details ............................................................................................ 20
Insurance details ........................................................................................... 22
Environmental performance .......................................................................... 23
Pricing ........................................................................................................... 23
Proposed form of contract ............................................................................. 23
Assumptions ................................................................................................. 23
Form of response .............................................................................................................. 24
Conflict of Interest Declaration ......................................................................................... 26
Declaration ......................................................................................................................... 28
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SECTION A: OVERVIEW
1.
Introduction
The Government’s overall vision for transport is that New Zealand will have an
affordable, integrated, safe, responsive and sustainable transport system.
As the Government's principal transport policy adviser, the Ministry both leads and
generates policy within the framework of the government’s vision for transport.
The purpose of this Request for Proposal (“RFP”) is to invite external companies to
submit their proposals to the Ministry of Transport (the Ministry) for the provision of a
research report, together with information on their skills, services and experience in
providing such services/products.
Following the evaluation of the RFP responses, the Ministry may:
 Enter into negotiations with preferred supplier(s); and/or
 Conclude the process without awarding any contracts.
This RFP consists of the following:
 Section A – Overview: Provides background information, instructions and
conditions for responding to this RFP;
 Section B – RFP Process: Sets out the conditions and requirements of this RFP
process, together with the evaluation process and criteria;
 Section C – Information Required from Respondents: Sets out the information
required to be in your RFP response; and
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2.
Description of Requirements
2.1
Overview
This section describes the services under consideration. All respondents will detail how they
propose to provide the services outlined here, total cost, and the expected timeframe.
2.2
Background
The 2012 Health and Air Pollution in New Zealand Study (HAPINZ) 1 estimates that that in
2006 (the base year for the report), emissions from vehicles caused around 256 premature
deaths and posed a social cost of $934 million for health effects. Emissions from diesel
vehicles were the main contributor to this.
New Zealand already has an agreed timetable set out in the 2007 Vehicle Exhaust
Emissions Rule to require the most recent emissions standards for new and used vehicles
entering the fleet. It has also implemented fuel standards for zero sulphur diesel (although it
has not implemented zero sulphur petrol) that enable modern emissions control devices to
function properly and which reduce particulate emissions from all vehicles. These policies
have lead to measurable reductions in vehicle exhaust emissions, both on a per-vehicle
basis and in absolute terms, as measured by air-quality monitoring devices. However, in
some parts of New Zealand and most importantly in Auckland, harmful exhaust emissions
remain significant. If further reductions in emissions are to be made from the vehicle fleet,
they must be made from vehicles already in-service.
In the past decade, particularly in Europe, but also in other jurisdictions, there have been a
wide range of policies implemented to reduce emissions in specific cities or even specific
parts of cities. The most obvious of these policies are low emissions zones, which restrict
access to more polluting vehicles and mandatory retrofit of emission reduction devices.
Another option to reduce emissions from in-service vehicles that is used in many (although
by no means all) jurisdictions is to carry out emissions tests on vehicles. Those that are
found to be high emitting are then required to be repaired. New Zealand considered the
introduction of so called ‘simple’ emissions tests in the mid-2000s, but did not proceed as the
costs were found to out weigh the likely benefits. It was also found that the simple tests were
very poor at identifying vehicles that were high emitting on the road. Recent advancements in
testing procedures may warrant another look as in-service emissions testing.
2.3
Purpose of research
The Ministry of Transport (the Ministry) is establishing a programme of work to co-ordinate
initiatives designed to improve the quality of New Zealand’s vehicle fleet.
1
www.hapinz.org.nz
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Request for Proposal for Harmful vehicle emissions research and modelling
One area of focus is the potential to improve air quality outcomes.
Specifically, the Ministry would like to commission research to identify if there are cost
effective policies to reduce vehicle emissions (especially fine particulates and oxides of
nitrogen (NOx)) in the Auckland Region. In light of the finding in the HAPINZ study that diesel
emissions are a specific problem the research is to focus on emissions from diesel vehicles.
Where relevant any research may consider emissions from petrol vehicles and other
pollutants, but this is not considered a priority. In addition, the research may also consider air
pollution from non-tail pipe sources (eg tyres, brakes, etc) where this is relevant.
The project would involve the consultants identifying a range of options that have been
successful in reducing air pollution from vehicles in designated areas and then assessing
their likely costs and benefits in a New Zealand context, specifically in Auckland.
Where the information is readily available and relevant, the research should identify the
arrangements used to introduce the requirements in the designated area, how the controls
are applied and enforced in practice, and how the controls deal with vehicles from outside
the designated region. The research should identify any legal similarities or differences that
might assist with or prevent adoption of the policy options in New Zealand.
Although the study may include options for emissions testing, the research is expected to
cover a wide range of possible policy options, including low emissions zones, low emission
fuels, and retrofits of emissions reductions technologies. It is expected that an initial report
would identify a broad range of emissions reductions options. An agreed number of these
would then be subject to more detailed investigation.
Once the options have been agreed on, the next step of the research task would involve
modelling both the likely costs and benefits of the options.
When considering options, the research must explicitly consider the diverse origins of New
Zealand’s vehicles fleet. It should discuss any issues that would arise from implementing any
policy on a diverse population of vehicles, given that roughly half of the vehicles in New
Zealand are built to Japanese domestic exhaust emissions standards, 30% are built to
European exhaust emissions standards and 20% are built to either unknown or no emissions
standards.
It is not expected that the proposal would require any physical testing of vehicles.
2.4
Scope of services
It is proposed that a piece of research be conducted on in-service emissions policies. This
would include:
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-
Determining a range of options for reducing emissions from vehicles in a defined
geographical area. This could include technologies that are currently available, or are
expected to be available in the near future (< 5 years).
-
A discussion on the legal approaches taken to implement and enforce the policy
options in other jurisdictions.
-
Selection of an agreed set of these options for further, more detailed analysis.
-
An estimate of the likely costs of implementing the identified policy options, including
any upfront and on-going costs for the agreed options for both the agency that would
implement the option and for the owners of any vehicles affected.
-
An estimate of the likely benefits of the agreed options, in terms of reduced emissions
from in-service vehicles, that could be expected from different options. It is expected
that this would be shown by the combination of an emissions and a health effects
model. Unless otherwise agreed, all results from modelling should be directly
comparable with the approach and findings of the 2012 HAPINZ study.
The successful candidate for this piece of research would ideally have proven research skills,
an ability to carry out an economic assessment of the financial costs and benefits, and a
background in modelling in the transport sector, including modelling of air quality and health
effects. The successful candidate would be expected to have access to a range academic,
scientific and technical literature and be able to seek advice from relevant international
experts on the subject.
The successful candidate would be expected to provide periodic updates to the Ministry, but
could be located anywhere. A desk at the Ministry’s office in Wellington can be provided if
required.
2.5
Deliverables
The key deliverables for this piece of research will include:


A literature search that identifies an agreed list of policy options that will be assessed
An agreed framework for assessing the costs and benefits of the proposals, including
identification of the models that will be used to carry out the assessments
 a draft report – for review at various stages and final draft for peer review by the
project team
 a final report
 a presentation of the research findings to Ministry staff
We have provisionally estimated that the work could take around four months and we have
budgeted $70,000.
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2.6
Additional support
The Auckland Council, Auckland Transport and the NZ Transport Agency have indicated
they will provide in-kind support for this project. This will include their assistance to access
Auckland-specific information held by the Council and the Agency. It is expected their
representatives would be part of the project team and assist in identifying the set of options
that would be subject to the in-depth research and would provide peer review of the final
report.
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SECTION B: THE RFP PROCESS
3.
Timetable
The anticipated timetable for this RFP process is as follows:
Activity
Date
Release RFP
20 June 2014
RFP questions close (Refer Section 4.2)
11 July 2014
RFP closes
18 July 2014
RFP evaluation
25 July 2014
Presentations/interviews if required
Week starting 28 July 2014
Respondents notified of outcome
1 August 2014
Contract negotiations
Week starting 1 August 2014
Contract commencement
7 August 2014
Respondents are to note that this timetable is indicative only, and may be subject to
change at the sole discretion of the Ministry. All respondents will be notified of any
changes to the timetable by the Authorised Representative.
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4.
Communication
4.1
Communication with respondents
No communication will be entered into with any of the respondents, except in the
following circumstances:
 Clarification of the RFP document by respondents (only prior to the prescribed
closing date);
 the Ministry seeking clarification of submitted proposals;
 Informing respondents of the outcome of the RFP process.
All communication/correspondence between any respondent and the Ministry will be
conducted in writing through the Authorised Representative:
The Ministry’s Authorised Representative is:
Marian Willberg
Ministry of Transport
PO Box 3175
Wellington
m.willberg@transport.govt.nz
The Ministry will not be bound by any statement, written or verbal made by any person
other than the Authorised Representative stated in this section. The Authorised
Representative is the only person authorised to make representations or explanations
on behalf of the Ministry regarding this RFP document.
4.2
RFP questions
All questions are to be submitted in writing to the Authorised Representative as stated
in Section 4.1 of this RFP document. Respondents may submit written questions to
clarify issues relating to the RFP up to 4.00pm 11 July 2014. Questions and answers
which the Ministry deems are important to the RFP will be published to all respondents.
Any questions received after this time/date may not be responded to.
4.3
Additional information and clarification
Responses to respondent requests for clarification that relate solely to one respondent
will be provided to the respondent requesting the clarification. All other clarifications
issued by the Ministry will be provided to all respondents by way of a Notice to
Respondents (“NTR”). All notices issued will become part of this RFP.
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5.
Submission of Responses
5.1
RFP responses
The RFP will close at 4pm on 18 July 2014
The place of closing is:
The Ministry of Transport
Level 6, 89 The Terrace
Wellington
Attention: Marian Willberg
You may instead email your response to: m.willberg@transport.govt.nz.
Responses must be submitted in the format at Section C, and must be clear, legible
and provide all information requested in this RFP document.
Responses must (if posted):
 Be received on or prior to the time and date stipulated as the closing date;
 Be placed in a sealed envelope clearly marked “Request for Proposal for Harmful
emissions research and modelling and “Commercial in Confidence”;
 Be addressed to the place of closing, marked for the attention of the contact name;
and
 Comprise one original copies and one unbound copy.
Any response received by the Ministry that does not conform to all or any of the above
conditions may be rejected during evaluation at the sole discretion of the Ministry.
Any request for an extension of the closing date is likely to be declined.
You may attach any supporting material that you wish to your proposal. Please make
sure that it is clearly labelled, and summarise any attachments in a covering letter.
5.2
Late tenders
The Ministry reserves the right to receive and consider a late RFP submission;
however, as a general rule, any response received at the place of closing after the
closing time, for whatever reason, may not be considered.
5.3
Joint proposals
5.3.1 Joint proposals, whereby an organisation invited to submit a proposal elects to
form an alliance with another organisation with the purpose of improving
capability to offer the services specified in this RFP, are permitted, provided that
full disclosure is given of the alliance, and the manner in which the delivery of the
specified services/product will be apportioned and administered.
5.3.2 In such a submission, the proponents are jointly and severally liable.
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5.3.3 One of the joint proponents must be identified as the contact point for all
communications with the Ministry relating to the proposal.
5.4
Proposal validity
Every proposal will be a continuing offer and irrevocable until October 17, or such later
date as the Ministry may agree.
5.5
Pricing and GST
Any rates or prices quoted should be exclusive of GST and in New Zealand dollars.
5.6
Alternative proposals
It is the Ministry’s preference to contract on the basis set out in this RFP. However, the
Ministry may consider alternative proposals. Any alternative proposal should clearly
identify the commercial advantage and ‘value added’ offered.
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6.
RFP conditions
6.1
Rights reserved by the Ministry
6.1.1 The Ministry reserves the right to:
 Reject all or any RFP response and not award and not accept the lowestpriced response;
 Call and/or re-advertise for RFP responses or revisit any prior ROI process;
 Waive any irregularities or informalities in the RFP process;
 Amend the closing date, the acceptance date, or any other date in the RFP
document;
 Amend this RFP and any associated documents by the issuance of a written
amendment notice;
 Seek clarification of any RFP response;
 Suspend or cancel (in whole or in part) this RFP process;
 Consider or reject any alternative RFP response;
 Deal separately with any of the divisible elements of any RFP response,
unless the relevant RFP response specifically states that those elements must
be taken collectively;
 Enter into discussions and/or negotiations with any respondent at any time,
and upon any terms and conditions, before or after acceptance of an RFP
response;
 Conduct a financial check on any respondent submitting a tender response;
 Obtain similar goods/services from any third party and not deal exclusively
with any respondent under this RFP process; and
 Meet with any respondent before and/or after the RFP closes and prior to the
award of any contract.
6.1.2 The Ministry will not be bound to give any reasons for decisions made as a result
of this RFP or as an outcome of the RFP evaluations.
6.1.3 It is the Ministry’s preference that one contract be awarded for the
services/product. However, the Ministry may, in its sole discretion, decide to
divide the services and award different contracts for different services The terms
of this RFP does not guarantee the successful respondent any volume, value, or
the placement of any orders.
6.2
Canvassing
In respect of this RFP, respondents will not canvass any Ministry employees,
contractors, consultants, board member or anyone who has a direct working
relationship with the Ministry, other than the Authorised Representative stated in
Section 4.1. Any respondent found to be canvassing or have canvassed any Ministry
employee, contractor, consultant, board member or anyone who has a direct working
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relationship with the Ministry, other than the Authorised Representative, regarding this
RFP may be excluded from further consideration.
6.3
The Ministry liability for your information disclosed
6.3.1 While the Ministry endeavours to supply correct information, it disclaims, to the
extent allowed by law, any liability (in contract and in tort, including negligence) to
any respondent or other person if they rely on any information provided by the
Ministry in relation to this RFP.
6.3.2 Those submitting RFP responses will be deemed to have:
 Examined this RFP and all documents referenced (if any);
 Considered all the risks, contingencies and other circumstances that may
have an effect on their RFP response; and
 Satisfied themselves as to the correctness and sufficiency of their RFP
response, including the pricing structure offered.
6.4
Subject to contract
All parties submitting an RFP response agree that:
 A contract is only formed between the Ministry and the successful respondent
when the Ministry executes such a contract covering the relevant services.
 This RFP and any provision contained in it does not give rise to a separate
contract between the Ministry and that party; and
 Nothing in this RFP, or in the relationship of the Ministry and that party,
imposes any duty of care on the Crown or the Ministry, and any such duty of
care is expressly excluded.
6.5
RFP responses complete and accurate
All information provided by respondents in their responses is warranted by each
respondent to be complete and accurate in all material respects. The respondent also
warrants to the Ministry that the provision of information to the Ministry, and the use of
it by the Ministry for the evaluation of RFP responses and for the negotiation and
implementation of a contract, will not breach any third-party intellectual property rights.
Respondents will be responsible for verifying the accuracy and adequacy of
information supplied by or on behalf of the Ministry.
The Ministry is under no obligation to check any RFP response for errors. Acceptance
of an RFP response that contains errors will not invalidate any contract that may be
negotiated on the basis of that RFP response.
6.6
Shortlisting and negotiations
6.6.1 Where there is a decision to shortlist and proceed to negotiation, the preferred
respondent(s) will be notified of their preferred status and the expected timeframe
for negotiations.
6.6.2 Other respondents will be notified that their RFP responses:
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 Have been unsuccessful; or
 Are shortlisted but not preferred. In this case, the respondent(s) will be asked
to confirm that their RFP response remains open for the period of negotiation
with the preferred respondent(s).
6.6.3 Any failure to reach agreement between the Ministry and the preferred
respondent(s) may result in a re-evaluation of other shortlisted respondents.
Contract negotiation may then commence with the respondent selected from this
re-evaluation.
6.6.4 This re-evaluation process will be repeated until a successful respondent is
accepted, or until the Ministry elects to cancel the RFP process.
6.6.5 The Ministry is not bound to draw up a shortlist nor negotiate with any
respondent.
6.7
Confidentiality
6.7.1 The Ministry undertakes to keep confidential any information marked
“Commercial in Confidence” provided to the Ministry by the respondent/s prior to
the award of a contract and, in respect of unsuccessful respondents, after
contract award.
6.7.2 The obligation of confidentiality in clause 6.7.1 does not apply if the confidential
information:
 Is disclosed by the Ministry to its consultants, advisors or employees solely in
order to consider the tender responses;
 Is disclosed by the Ministry to its responsible Minister;
 Is disclosed by the Ministry, in response to a request under the Official
Information Act 1982;
 Is information the Ministry is authorised to disclose by law; or
 Is in the public domain otherwise than due to a breach of clause 6.7.1.
6.7.3 This RFP, and the information supplied by the Ministry (either itself or through its
consultants or advisors) in connection with this RFP, is confidential. None of the
information may be released or disclosed to any other person (other than
employees or advisors) without the prior written consent of the Ministry.
6.7.4 Respondents are advised that the Ministry is subject to the Official Information
Act 1982, and respondents should make their responses “Commercial in
Confidence” if they wish to protect specific information. The Ministry cannot,
however, guarantee that information marked as such can be protected if the
Ministry receives a request for information under that Act.
6.8
Copyright
Copyright in every document (electronic and paper) comprising this RFP belongs to the
Ministry. All rights are reserved. This RFP document must be kept secure, and must
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not be used, stored, copied or passed on in any form by any means without the
Ministry’s prior written consent in each case.
6.9
Probity of tender procedures
Should any respondent consider that they have been prejudiced by any breach of the
Conditions of Tender or any other relevant principles affecting the tender process
and/or evaluation of tender responses, the respondent must provide immediate notice
of the alleged breach to the Authorised Representative listed in Section 4.1. The
respondent should include in their notification the issues in dispute, the impact upon
the respondent’s interest, any relevant background information and the outcome they
seek to desire.
6.10 RFP costs
Respondents must pay their own costs of preparing and submitting their RFP
response, including, but not limited to, all costs relating to any:
 Communication and/or negotiation with the Ministry;
 Meetings or interviews with, or presentation to the Ministry; and/or
 Site inspections/visits.
6.11 Advertising
6.11.1
No advertisement or other information relating to this RFP process, or any
contract that may arise out of it, shall be published in any newspaper, magazine,
journal or other advertising media, or broadcast/disseminated by radio, television
or other electronic media, without the prior written approval of the Ministry.
6.11.2
The Ministry has a statutory obligation to advertise and declare the
outcome of the RFP under the Government’s Post-Award Transparency Policy to
improve the transparency of procurement processes in Government
departments. The award of this RFP will be published on the GETS Post-Award
Notifications page (where the RFP has been published on GETS), and on the
Contracts Awarded page of the Ministry website.
6.12 Governing law
This RFP is governed by the law of New Zealand, and the New Zealand courts have
exclusive jurisdiction as to all matters relating to this RFP.
6.13 Conflict of interest
Respondents should disclose any conflicts of interest in relation to the matter covered
by this RFP (see Conflict of Interest form).
6.14 Acceptance of gifts
In compliance with the Ministry policy, gifts, inducements, promotional products or
services, etc. should not be offered to the Ministry employee, agent, consultant, board
member or contractor acting on behalf of the Ministry at any time. Any respondent
attempting to provide gifts, inducements, promotional products or services to any the
Ministry employee, agent, consultant, board member or contractor acting on behalf of
the Ministry may be disqualified from tendering.
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7.
RFP evaluation
7.1
Evaluation criteria
7.1.1 RFP responses will be assessed against the Ministry’s evaluation criteria, in its
absolute and sole discretion.
7.1.2 Factors that will be taken into account when evaluating submissions will include,
but not necessarily be limited to, the following. Please note that the factors listed
below are not in any order of priority, nor are they weighted:
 Robustness of internal process management and quality control procedures;
 The degree of innovation or pro-activeness taken by the respondent;
 Track record of delivering products/services of this nature;
 Company capacity, such as staff resources;
 Management skills;
 Pricing (include information on Whole of life costs – if applicable);
 Project methodology;
 Company capability (technical skills);
 Financial viability.
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SECTION C: INFORMATION REQUIRED FROM
RESPONDENTS
8.
Instructions
You are required to answer each question in this section. You must use these subject
headings and respond in the same sequence. Where a question is not relevant to your
RFP response, you must indicate “N/A” or “Not Applicable” against the respective
question number in your RFP response. If the question invites you to comment and
you choose not to, then you must indicate “No Comment” against the respective
question number in your RFP response.
The RFP response form and the Declaration of Interest contained in this section must
be completed, signed and returned, along with your responses to the questions.
Any partial compliance or non-compliance with requirements must be clearly described
in your response.
Note: Please expand the boxes to accommodate your response.
9.
Contact details and company information
All respondents are required to provide the following information:
Information required
Respondent information
Company Trading Name
Company Legal Name
Address details
Company contact (this is the person that the
Ministry will contact for any queries relating to this
RFP)
Company negotiation contact (person with
sufficient authority to negotiate on your
company’s behalf without reference to other
parties either overseas or in New Zealand)
Finance contact (person responsible for all
finance/invoice queries)
Detail of any existing or past relationships with
the Ministry
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Information on any sub-contractor involved in
delivering these services on your behalf
10. Relevant experience
Information required
Respondent information
Outline the experience that your organisation has
that is relevant to the performance of the services
sought by the Ministry in this RFP.
Provide the name, title and phone number for the
named customers (please advise the referees
that the Ministry can contact).
NOTE: It is extremely important to nominate only referees that have had a significant
involvement in the contractual relationship between your organisation and the
customer organisation.
The Ministry reserves the right to obtain information from any relevant company,
organisation or person in the course of evaluating your RFP response.
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11. Business relationship
Information required
Respondent information
Describe in detail how you would manage and
develop the relationship with the Ministry
Describe other value-added services in respect of
the Ministry’s requirements that you could provide
to the Ministry, and advise what services would
be part of the relationship, when services attract
a specified charge, and what the costs would be.
Does your organisation operate a Quality
Assurance (“QA”) programme? If yes, please
provide details of your QA programme within your
appendices. What would be the benefits of the
QA programme to the Ministry?
12. Financial details
The Ministry may use an independent credit rating or other organisation to conduct
financial assessments and reports. For this assessment to be completed, a
representative from such an organisation may contact you concerning the financial
information that you provide in response to this RFP.
Information required
Respondent information
Are there any significant events, matters or
circumstances which have arisen since the end of
the last financial year which may affect the
operations of the respondent?
information)
Are there any mergers or acquisitions that can be
notified, either recent (within the past 12 months)
or which are imminent?
Are there any court proceedings of any kind,
actual or threatened, against the respondent, its
parent or associated entities or any director of the
respondent, its parent or associated entities within
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the past 5 years?
Are there any actions of insolvency proceedings,
actual or threatened (including voluntary
administration) against the respondent, its parent
or associated entities?
Are there any factors which could (in your opinion)
impact on the financial ability to successfully
perform the contract?
Is the respondent solvent, and able to meet its
debts as and when they fall due in the normal
course of business?
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13. Insurance details
The Ministry requires insurance appropriate for the goods or services contemplated by
this tender e.g. public liability, professional indemnity etc.
Information required
Respondent information
Does the respondent comply with the minimum
insurance types and levels required?
Public & Product Liability Insurance
Name of Insurance Company(ies):
Policy Number(s) :
Expiry Date:
Policy amount:
Please attach a copy of your insurance
Professional Indemnity Insurance (If Relevant)
Name of Insurance Company(ies):
Policy Number(s) :
Expiry Date:
Policy amount:
Please attach a copy of your insurance
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
14. Environmental performance
Describe your management policies on care for the environment.
15. Pricing
Please provide a detailed pricing offer.
NOTE: All pricing is to be in New Zealand dollars and exclusive of GST.
16. Proposed form of contract
The details of the proposed form of contract can be made available on request.
17. Assumptions
Detail any assumptions made when responding to this RFP.
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
Form of response
The party(ies) submitting this RFP
response are:
[State party or parties]
The primary contact person is:
Contact details:
Phone:
Mobile:
Fax:
Postal:
Email:
Address for service:
I/we understand that you are not obliged to accept the lowest priced or any tender that you
may receive.
I/we acknowledge that our tender is irrevocable and remains open for acceptance until 17
October 2014.
We acknowledge receipt of notices to
respondents numbered:
{INSERT
NUMBER(S)}
to
{INSERT
NUMBER(S)}
On behalf of the parties submitting this RFP response, we confirm that we have fully
understood the requirements set out in the RFP documents, and that none of the information
submitted by us breaches any third-party copyright.
In lodging this response the respondent also warrants:
that it did not rely on any express or implied statement, warranty or representation, whether
oral, written, or otherwise made by or on behalf of the Ministry, its officers, employees,
agents, contractors or advisers other than any statement warranty or representation
expressly contained in the RFP document and any Notice To Respondents documents
issued relating to this RFP document;
that it did not use the assistance of the Ministry employees, or information unlawfully
obtained from the Ministry in compiling its response.
The respondent also confirms to have read, understood and agrees to abide by the Ministry’s
Procurement Policy Statement of Business Ethics (if supplied to the respondent with the RFP
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
document).
Dated:
Signed by:
for and on behalf of the submitting party(ies)
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
Conflict of Interest Declaration
Harmful vehicle emissions research and modelling
The respondent hereby confirms that it, and its staff, consultants and partners do not have
and are not aware of any actual or potential conflicts of interest which may arise between the
Ministry and the respondent, unless indicated below.
Are you aware of any actual or potential conflicts of interest?
There are no conflicts of interest.
Please provide details of your strategy for identifying, managing and preventing conflicts of
interest during the contract period.
Please provide details of any engagements, obligations or commitments that the respondent
or any of its staff, consultants and partners have or are likely to acquire which may give rise
to any actual or potential conflict of interest with any of the services that may be required as
a result of this tender process or in connection with the proposed contract.
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
Please advise your strategy for managing the conflicts of interest noted above, and
identifying and preventing conflicts of interest during the contract period.
Respondent Name
Authorised Signature
Date
Ministry of Transport
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Request for Proposal for Harmful vehicle emissions research and modelling
Declaration
Harmful vehicle emissions research and modelling
All respondents submitting a response to the Request for Proposal (“RFP”) for Harmful
vehicle emissions research and modelling are required to complete and sign this
declaration confirming that the information given to the Ministry in response to the RFP, and
any other document provided as part of your response to this RFP, is true and correct in all
aspects.
DECLARATION
From:
I/We declare that the information provided to the Ministry in response to the RFP for Harmful
vehicle emissions research and modelling is true and correct in all aspects.
Declared at_______________________ this ____________ day of ____________20__
Signature (of duly authorised officer): _________________________________________
Full Name and Designation: ________________________________________________
Ministry of Transport
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