Inception workshop report
Strengthening climate information and early warning systems in Eastern and Southern Africa for
climate resilient development and adaptation to climate change – Malawi.
UNDP/GEF funded project No. 88137
Prepared by
Malawi Project Support Team
26th March 214
Crossroads hotel
1
Table of contents
Contents
1.
Project Summary ................................................................................................................................ 3
2.
The inception workshop ..................................................................................................................... 4
3.
Presentations ....................................................................................................................................... 5
4.
Comments from the participants on the project document ............................................................ 6
6.
Way forward........................................................................................................................................ 7
7.
Annexes ................................................................................................................................................ 8
Annex 1: 2014 Annual Work Plan ......................................................................................................... 8
Annex 2: Inception Workshop participants list ................................................................................. 13
Annex 3: Workshop Agenda ................................................................................................................ 16
Annex 4: Introductory Remarks by the UNDP ARR ........................................................................ 17
Annex 5: Opening Remarks by the Commissioner for DoDMA ...................................................... 19
Annex 6: Inception Workshop Pictures .............................................................................................. 22
2
1. Project Summary
Malawi’s ability to plan for, respond to, and minimize the impacts of climate change and prevent,
respond to and mitigate natural disasters, is currently hindered by a limited capacity in the national
weather, hydrological and climate observation and monitoring networks. Efforts were therefore
made through a consultative process to come up with this LDCF financed project to address
capacity issues. The project will be implemented by the Department of Disaster Management
Affairs under the Office of the President and Cabinet – in collaboration with key Responsible
Parties, namely Department of Climate Change and Meteorological Services and Department of
Water Resources. The project implementation period is 2014-2017 with a total budget of US $
3,600,000.
The main objective of the project is to strengthen the weather, climate and hydrological monitoring
capabilities, early warning systems and delivery of available information for responding to extreme
weather and planning adaptation to climate change in Malawi. The project aims to:
i)
ii)
iii)
iv)
Establish a functional network of meteorological and hydrological monitoring stations and
associated infrastructure to better understand climatic changes;
Develop and disseminate tailored weather and climate information (including early warnings for
drought, floods and Mwera winds) to meet the needs of end-users in particular local farmers and
fishermen in at least 7 disaster prone priority districts, namely Phalombe, Dedza, Kasungu,
Lilongwe, Salima, Nkhotakota, Karonga and Nkhata Bay;
Integrate weather and climate information and early warning systems into national sector specific
policies and district development plans in at least 7 priority disaster-prone districts; and
Establish cooperation agreements with national hydro-meteorological counterparts in
Mozambique to improve warnings for tropical cyclones, flooding, Mwera winds and drought. The
project is expected to be completed by December 2017; and is embedded in the overarching UNDP
support to Disaster Risk Management (DRM) and UNDAF. It specifically responds to the
priorities in the Malawi Growth Development Strategy-II on disaster risk reduction, climate
change management and food security.
The project has two main intended outcomes which are;
1. Enhanced capacity of the Department of Climate Change and Meteorological Services (DCCMS)
and Department of Water Resources (DWR) to monitor and forecast extreme weather, hydrology
and climate change.
2. Efficient and effective use of hydro-meteorological and environmental information for making
early warnings and long-term development plans.
Outputs under outcome 1 are as follows;
 10 Automatic Hydrological Stations (AHSs) installed in 7 disaster prone districts Karonga, Salima,
Nkhota-kota, Rumphi, Nkhata-bay, Dedza and Phalombe and 50 hydrological monitoring stations
rehabilitated in key rivers in catchment areas – excluding the districts covered by the SRBI
3




25 automatic, 18 manual and 53 rainfall logging stations rehabilitated and 20 Automatic Weather
Stations (AWS) installed to cover blind spots in the existing observation network in the eastern
parts of Malawi excluding districts covered by the SRBMP and IFRM
Weather and climate forecasting facilities upgraded, building on current and planned upgrades to
DCCMS and DWR’s data and information management systems.
Capacity developed for operating and maintaining observation networks and related infrastructure
including training 7 meteorological and 6 hydrological technicians, 2 communications operators
and system administrators, 25 weather observers, 25 gauge readers, raising local community
awareness and developing an O&M toolbox including refresher courses.
Tailored drought, flood and severe weather forecasts and alerts produced
Activities under outcome 2 are as follows:
 Weather and climate information and alerts – including drought, flood and severe weather
warnings, integrated cost-benefit analyses and hazard and vulnerability maps – made accessible to
decision makers
 Weather and climate information mainstreamed into relevant national sector policies, annual
budgets and local development plans.
 Governmental and non-governmental communication channels and procedures for issuing
forecasts and warnings are reviewed and strengthened – standardising SOPs, alert dissemination
systems using a range of successful dissemination approaches, developing a national weather and
climate information and early warning system communication and coordination strategy – at a
national and local level in 7 priority districts.
 Improved enabling environment for development of sustainable revenue streams for DCCMS
through the provision of climate services and products.
The project document preparations started in 2012 and a process of extensive consultation with
stakeholders has taken place leading to the development of the project document which was
endorsed by the Local Appraisal Committee (LPAC) in October 2013, signed by government and
UNDP in December 2013. As per GEF requirements, an inception workshop is supposed to be held
to formally launch the project, informing stakeholders and the general public on the initiation of
implementation. This report gives the summary of the proceeding of the inception report.
2. The inception workshop
The inception meeting was held on March 26th 2014 in Lilongwe at Cross Roads Hotel. The main
objective of the workshop was to officially launch the project thereby informing the stakeholders
that the project was now in its implementation phase. The workshop also aimed to provide
opportunity to review the project document and suggest any amendments given the time lapse
between the development of the project document leading to the launch, a lot of developments had
taken place that would necessitate amendments.
The inception workshop was attended by representatives from the Department of Disaster
Management Affairs (DoDMA) which is the coordinating entity of the project, Ministry of
Irrigation and Water Development i.e. Department Water Resources (DWR), and the Department
for Climate Change and Meteorological Services (DCCMS), District Commissioners,
4
Representatives of the EU, DFID, UN-HABITAT, UNFPA, academia, Red Cross, members of the
press, representatives from district council under the DCCMS, DWR and DoDMA. The agenda for
the workshop is provided as Annex 3 and a summary of the participants who attended the workshop
is provided in Annex 2.
The meeting was launched by the Commissioner for DoDMA Mr. Jeffrey L.C. Kanyinji. In his
opening remarks, the commissioner thanked the participants and UNDP (including staff from the
CO, RSC and HQ) for their support and leadership on this project. Mr. Kanyinji pointed out that
one of the priority areas in the draft DRM Policy is the ‘development and strengthening of a people
centered early warning system’ which this project would significantly contribute to achieving this
through. The opening remarks made by the Commissioner are provided in Annex 5 of this report.
Mr. Jan Rijpma, Assistant Resident Representative (ARR) for Environment, Energy and Climate
Change at UNDP Malawi, also made introductory remarks and stressed the importance of
delivering successfully on this project. Mr. Rijpma emphasized that this project would be building
on the already on going initiatives such as the Shire River Basin, LEAD, and Red Cross among
others and recognizing the complementary nature of the project was crucial. The detailed talking
points by the UNDP ARR are provided as Annex 4 of this report.
3. Presentations
Several presentations were made beginning with a presentation made by Mr. Stern Kita, the
Principal Mitigation Officer from DoDMA which provided an overview of the project giving main
elements of the following areas;








Context Analysis
Alignment to MGDS and UNDAF
Objective
Outcomes
Outputs
Project budget
Implementation structure and management arrangements
Monitoring and evaluation plan
The second series of three presentations were made by Mr. Benjamin Larroquette, the Regional
Technical Advisor for GEF and they focused on providing the regional services role, the logical
framework of the project and GEF requirements for monitoring and evaluation. Indicators at
outcome level in the log frame were said to be the main areas that would be monitored to determine
progress but this should not deter emphasis and use of the indicators at output level. Use of a control
group in monitoring was also endorsed as it assists in determining the impact of the project by
comparing the targeted community and a community not targeted by the interventions of the
project.
The final presentation was made by Mr. Anoulders Leenders the Technical Advisor for Disaster
Risk Management on the 2014 Annual Work Plan (AWP). The presentation provided an overview
of the activities that were planned to be implemented in 2014 based on the approved project
document. Total budgets for the planned outputs was also indicated in the presentation made. The
5
AWP was jointly formulated by DoDMA, DWR, DCCMS and UNDP and clearly outlines activities
to be implemented and timeframe by each institution. The detailed 2014 AWP for the project is
attached to this report as Annex 1.
4. Comments from the participants on the project document
There were no major amendments to the project document however the following comments were
made;

Most of the comments stressed the need for synergy and convergence between different ongoing
programs and projects. DoDMA with DCCMS will have to take the lead with support from UNDP
CO to ensure that collaboration and synergy are at the center of this project and create a platform
that can regularly coordinate and update with other initiatives.

Comments from participants focused directly on the project outputs and activities, for example to
ensure enough focus is given to communications including training journalist and media on
meteorology and climate change. Others asked for clarification or pointed to the need for an
improved coordination between various stakeholders and government departments. It was
suggested that regular consultations between key stakeholders will be organized for sharing of
progress, lessons, and good practices.

A concern was raised on the availability of in-country technical capacity to sustain and maintain
the high tech equipment that was planned to be made under the project. It was recommended that
more attention be paid to building capacity within MET and DWR to be able to maintain the
equipment as experience in some previous projects showed that investment in high-tech equipment
which was installed, once it mal-functions and the warranty has expired the equipment became
used which is a loss considering the high cost of the equipment.

There was a concern on the security of the high cost equipment to be installed in the project target
areas and availability of gauge readers. It was agreed that intensive sensitization and awareness
meetings should be done within the targeted community where the equipment will be installed for
security purposes. This approach has reportedly worked in securing equipment in communities.

Other key institutions such as Ministry of Agriculture and Food Security, Ministry of Local
Government and Rural Development, Department of Surveys should be included as key players in
the project.
5. Comments on the AWP

The AWP was seen to be very ambitious given the planned activities, budget in relation to the time
remaining within 2014. It recommended that the AWP be reviewed to come up with a more realistic
plan given that the first quarter of the year had passed.

Procurement of equipment which forms a significant part of the work plan should be fast tracked
given the lengthy processes involved.
6
6. Way forward
After discussions and comments made the project document and the 2014 AWP was endorsed by
the group. The workshop was officially closed by the Director for DoDMA Mr. James Chiusiwa
on behalf of the Commissioner who was not available for the final adjournment of the meeting.
A special session with a smaller group comprising of the UNDP CO, DoDMA the Implementing
Partner and the two Responsible Parties (DWR and DCCMS) was held after the workshop to
discuss the AWP and the strategies to ensure financial and programmatic delivery. The meeting
conclude that the AWP was realistic and implementable. It was also agreed that the team will meet
once a month to address delays, weaknesses and urgent matters.
7
7.
Annexes
Annex 1: 2014 Annual Work Plan
PLANNED ACTIVITIES
EXPECTED OUTPUTS
Output 1.1
10 Automatic Hydrological
Stations (AHSs) installed in 7
disaster prone districts, namely
Karonga, Salima, Nkhota-kota,
Rumphi, Nkhata-bay, Dedza and
Phalombe and 50 hydrological
monitoring stations rehabilitated in
key rivers in catchment areas –
excluding the districts covered by
the SRBI.
List all activities including M&E to be
undertaken during the year towards stated CP
outputs
TIMEFRAME
Q1
Q2
Q3
1.1.1
Undertake systematic analysis of existing
automatic and manual hydrological stations to
determine gaps in coverage and priority
stations for data rescue and rehabilitation
x
1.1.2
Procure and install automatic hydrological
stations.
x
1.1.3
Undertake repairs of hydrological monitoring
stations
1.1.4
Procure spare parts.
1.1.5
Integrate automatic stations into existing
DWR network.
1.2.1
Undertake systematic and comprehensive
assessment of current status of meteorological
equipment to determine gaps in coverage, for
data rescue and Identification of priority
stations for rehabilitation.
1.2.2
Procure 20 AWSs
Install 20 AWSs
X
X
1.2.3
Procure as appropriate, upgrade and
rehabilitate existing instruments in the 21
principle meteorological manual stations.
X
X
RESPONSIBLE
PARTY
Q4
x
x
x
x
x
X
PLANNED BUDGET
Source of
Funds
DWR
GEF
DWR
GEF
DWR
GEF
DWR
GEF
DWR
Budget
Description
72300 Mat&Gds
71600 Travel
72500 Supplies
72400 Com&AV
72100Contr.Cpy
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
72200 Eqp&Fun
6,000
2,000
2,000
5,000
15,000
66,000
7,000
3,000
234,000
6,000
2,000
2,000
17,000
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
3,000
1,000
2,000
373,000
DCCMS
GEF
72300 Rnt&Mnt
71600 Travel
72500 Supplies
72400 Com&AV
4,000
4,000
2,000
1,000
DCCMS
GEF
DCCMS
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
260,000
7,000
3,000
150,000
10,000
2,000
Sub-total
Output 1.2
25 automatic, 18 manual and 53
rainfall logging stations
rehabilitated and 20 Automatic
Weather Stations (AWS) installed
to cover blind spots in the existing
observation network in the eastern
parts of Malawi, Lake Malawi and
lakeshore areas including drought
and flood prone priority districts,
namely Karonga, Salima, Nkhota-
X
8
X
Amount
kota, Rumphi, Nkhata-bay, Dedza
and Phalombe ¬– excluding
districts covered by the SRBMP
and IFRM.
Output 1.3
Weather and climate forecasting
facilities upgraded, including
building on current and planned
upgrades to DCCMS and DWR’s
data and information management
systems under the SRBMP and
operationalizing collaboration
arrangements and procedures for
drought and severe weather
monitoring and forecasting
between DWR and DCCMS.
72400 Com&AV
1.2.4
Procure spare parts for existing automatic
weather stations and rainfall logging systems.
1.2.5
Integrate AWSs into existing DCCMS
network and station Mapping
1.3.1
Procure and install equipment for
strengthening the national early warning
systems with focus to disaster prone
districts. 4 Data Visualisers (synerge) and
potables beamers; 1 powerful computers for
extreme weather events modeling; 4
synoptic chart plotters with its accessories;
Upgrade and update the national DCCMS
database and information management
system.
1.3.2
1.3.3
Undertake data rescue, quality control,
digitization and comparing digital data to
data on the original manual transcripts
available in the data archive
X
X
X
X
X
X
DCCMS
GEF
DCCMS
GEF
DCCMS
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
72300 Mat&Gds
71600 Travel
72400 Com&AV
Sub-total
50,000
8,000
2,000
2,000
7,000
3,000
2,000
518,000
GEF
72200 Eqp&Fun
72300 Mat&Gds
71600 Travel
72400 Com&AV
87,000
9,000
3,000
2,000
DCCMS
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
72200 Eqp&Fun
71200 Int.Cnslt
5,000
3,000
2,000
30,000
20,000
DCCMS
GEF
72300 Mat&Gds
3,000
71600 Travel
3,000
72400 Com&AV
1,000
Sub-total
Output 1.4
Capacity developed for operating
and maintaining observation
1.4.1
Develop and observe network quality
control and maintenance toolbox. (standard
operation procedures)
X
9
1,000
DWR
GEF
72300 Mat&Gds
71600 Travel
72400 Com&AV
188,000
10,000
3,000
2,000
networks and related infrastructure
including training 7
meteorological and 6 hydrological
technicians, 2 communications
operators and system
administrators, 25 weather
observers and 25 gauge readers,
raising local community awareness
and developing an O&M toolbox
including refresher courses.
1.4.2
X
X
DCCMS
GEF
71300 Lct.Cnslts
75700TR,WKSP,
CF
72300 Mat&Gds
71600 Travel
72400 Com&AV
1.4.3
1.4.4
1.4.5
1.4.6
Output 1.5
Tailored drought, flood and severe
weather forecasts and alerts
produced – with a focus on
agricultural stress and Mwera
winds over Lake Malawi – by
training 8 meteorological and 3
Train seven meteorological and six
hydrological technicians.
1.5.1
1.5.2
Conduct a refresher course for 65
meteorological weather observes and 100
volunteer weather observers and 25 gauge
readers
Train 1 meteorological communications
operator and 1 systems administrator.
X
X
X
X
X
DCCMS
GEF
DCCMS/DWR
GEF
75700TR,WKSP,
74500 Misc Exp
72300 Mat&Gds
72400 Com&AV
75700TR,WKSP,
CF
Conduct awareness raising with local
communities and the media (including
procurement of beamers, laptops and
interactive screen )
X
Conduct training on weather and climate
forecast verification
X
X
DCCMS
GEF
72300 Rnt&Mnt
72400 Com&AV
75700TR,WKSP,
CF
Develop training packages and toolkits and
conduct training of 8 meteorological and 3
hydrological forecasters to build in-house
capacity.
Undergo short-term hydro-meteorological
internships.
10
DCCMS
GEF
X
X
DCCMS
GEF
X
X
DCCMS/DWR
GEF
10,000
6,000
2,000
2,000
10,000
13,000
3,000
5,000
1,000
9,800
2,000
3,000
9,000
3,000
2,000
5,000
7,000
72300 Mat&Gds
72400 Com&AV
74500 Misc Exp
72800
InfoTechEq
75700 TR,WKSP
72300 Mat&Gds
72400 Com&AV
71200 Int.Cnslt
72100Contr.Cpy
3,000
2,000
2,000
15,000
5,000
Sub-total
134,800
75700 TR,WKSP
72300 Mat&Gds
72400 Com&AV
71200 Int.Cnslt
75700 TR,WKSP
10,000
5,000
2,000
20,000
20,000
hydrological forecasters to build
in-house capacity.
Output 2.1
Weather and climate information
and alerts – including drought,
flood and severe weather
warnings, integrated cost-benefit
analyses, hazard and vulnerability
maps – made accessible to
decision makers in DoDMA/OPC,
MoAFS, MoLGRD, private sector,
civil society, development partners
and communities.
1.5.3
Develop tailored flood, drought and severe
weather forecasts, information and integrate
the flash flood guidance system in the
tailored forecasts
2.1.1
Undertake a comprehensive assessment of
existing centralized and decentralized early
warning systems.
2.1.2
Develop and promote a general early
warning system information platform and
database, including an alert dissemination
system.
X
X
X
DCCMS
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
75700 TR,WKSP
Sub-total
10,000
5,000
3,000
2,000
5,000
82,000
DoDMA
GEF
71300 Lcl Cnslts
72300 Mat&Gds
71600 Travel
72100Contr.Cpy
10,000
5,000
3,000
3,000
DoDMA
GEF
71200 Intl Cnslts
71300 Lcl Cnslts
71600 Travel
72300 Mat&Gds
72400 Com&AV
20,000
12,000
5,000
5,000
2,000
Sub-total
65,000
Output 2.2 Weather and climate
information mainstreamed into the
operationalization of relevant
national sector policies, annual
budgets and local development
plans including the National
Disaster Risk Management Policy
and District Development Plans in
priority drought and flood prone
districts
2.2.1
Facilitate inter-sectoral sharing of weather
and climate through enhanced district
climate information centres.
X
X
DCCMS
GEF
72400 Com&AV
72100Contr.Cpy
72300 Mat&Gds
2,000
7,000
5,000
2.2.2
Integrate weather and climate information
into District Development Plans.
X
X
DCCMS/DWR/DoD
MA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
10,000
5,000
2,500
2,500
Output 2.3 Governmental and
non-gov. communication channels
and procedures for issuing
forecasts and warnings are
reviewed and strengthened –
including standardising SOPs, alert
dissemination systems using a
range of successful dissemination
approaches, developing a national
2.3.1
Support the inclusion of weather, climate
information and early warning system in
the national DRM communication strategy.
2.3.2
Develop and implement coordination
protocols and agreements among DCCMS,
DWR, DoDMA and other related
institutions.
Sub-total
X
X
X
11
X
DoDMA
GEF
DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
74500 MiscExp
72100Contr.Cpy
72300 Mat&Gds
72400 Com&AV
34,000
10,000
5,000
2,000
1,500
2,500
5,000
3,000
2,000
weather and climate information
and early warning system,
communication and coordination
strategy – at a national and local
level in 7 priority districts.
3.Project management
2.3.3
Conduct user need assessments for
supporting production and dissemination of
weather and climate information and
warnings.
X
X
DCCMS
GEF
2.3.4
Support the dissemination of weather and
climate information and warnings in 7
priority districts.
X
X
DoDMA
GEF
3.1
DRM Adviser (DoDMA, part support) plus
other Technical Support

Inception workshop

Coordination and review meetings

Management support
3.2
71200 Intl Cnslts
71300 Lcl Cnslts
72100 Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
74200 AudioVisl
72300 Mat&Gds
71600 Travel
Sub-total
X
X
X
X
UNDP/GEF
GEF
61300 Sal.Cost
X
X
X
X
DoDMA
GEF
72100Contr.Cpy
72300 Mat&Gds
71600 Travel
72400 Com&AV
72500 Supplies
73400
Rntl&Maint.
Sub-total
20,000
12,000
5,000
5,000
2,000
2,000
7,000
3,000
3,000
90,000
100,000
20,000
15,000
5,000
10,000
10,000
30,000
190,000
TOTAL
12
1,651,800
Annex 2: Inception Workshop participants list
REPUBLIC OF MALAWI
“Strengthening Climate Information and Early Warning Systems in Eastern and Southern Africa for
Climate Resilient Development and Adaptation to Climate Change – Malawi”
Inception Workshop
Crossroads Hotel, Lilongwe
Wednesday, 26th March 2014
No
Name
Institution
01
02
03
Geoffrey Chavula
Kenneth Gondwe
Eric Nema
The Polytechnic
The Polytechnic
Salima District council
04
05
UNFPA
Salima DoDMA
06
Grace Hiwa
Blessings
Kamtema
Suzen Mphande
07
Donald Kamdonyo
08
Jenny Brown
09
Rosemary Moyo
10
Sphiwe Manda
11
12
Amos Chimbwira
Newton Chirambo
13
14
15
16
17
Davie Chibani
Walusungu
Mwafulirwa
Charles Mwenda
Victor M. Phiri
Joseph M. Msiska
18
Ephraim Nyondo
Registration Form
Position
Phone No
Senior lecturer
0992035144
Senior lecturer
0888515050
Director
of 0995586653
Administration
NPO-SHRS
0999221445
DRMO
0994200509
DoDMA Lilongwe
E-mail
gchavula@gmail.com
gondwekj@gmail.com
eric.nema@hotmail.com
hiwa@unfpa.org
bblssiins@gmail.com
Principal
Accountant
DFID
Climate
Change
Advisor
EU Delegation
Programme
Manager (CC)
Karonga
District District
Council
Commissioner
Kasungu
District District
Council
Commissioner
DCCMS
DMO Nkhatabay
Climate
Change District
Met.
(Salima)
Officer
DoDMA-Phalombe
ADDRMO
DoDMA – Karonga
ADDRMO
0999937306
mphande2suzen@yahoo.com
0888865633
d-kamdonyo@dfid.gov.uk
01773199
jenny.brown@eeas.europa.eu
0999214502
rosemary.moyo71@gmail.com
09999797659
sphiwelix@yahoo.co.uk
0884006520
0993608700
0888242911
0999104056
0884051647
amoschimbwira@ymail.com
mahebrichirambo@yahoo.com
Water Development
DWDO-Kasungu
Climate Change
DMO-Karonga
Kasungu
District DRM Desk Officer
Council
Assossiation
of
Environmental
Journalists
0997319696
0999652020
0999203110
cmwenda32@yahoo.com
phirivictor87@yahoo.com
josephmsiska@yahoo.com
13
chibanidavie@yahoo.com
19
20
Julius Chisi
Paul Kalilombe
21
22
Fred Kossam
Chikondi Mbemba
23
Piasi Kaunda
24
Aaron Chaponda
25
Tchaka kamanga
26
27
James Chiusiwa
Waki Chungwa
28
29
Roxy Haridi
Steven Kamponda
30
Patricia Phiri
31
32
Oswel
Mkandawire
A. Mwakikunga
33
34
35
36
37
V. Moyo
Zione Viyazyi
Sosten Chimkonda
J. Nkhokwe
Amos Mtonya
38
Alinafe Chisenga
39
Richard Limbanga
40
Mlenga Mvula
41
Staphel Chilindira
42
Atupele Kapile
43
Tapona Manjolo
44
45
George Chimseu
Peter Mwandila
46
Malani Moyo
47
Lawford Paliani
Department of Surveys
Phalombe
District
Council
DCCMS
DWR
DSS (LSS)
District
Commissioner
Chief Met.
Water Resources
Engineer
DWR
Hydrological
Officer
Water Development
District
Water
Officer
Christian Aid
DRR
Program
Officer
DoDMA
Director
Water
Department District
Water
Salima
Development
Officer
Water Department
ADWO
UNDP
Communications
Assistant
Malawi Red Cross DPO
Society
Nkhatabay
District ADDRMO
Council
Nkhatabay
District Ag. DWDO
Council
UN Habitat
Program Officer
Dedza District Council ADDRMO
Climate Change
Under Secretary
Climate Change
Director
Climate Change
Principal
Meteorologist
Nkhotakota
District ADDRMO
Council
Climate Change
Senior Assistant
Meteorologist
MOICE
Senior Information
Officer
DCCMS
Officer In charge
Kasungu
UNDP/UNRCO
Humanitarian
Affairs Officer
UNDP
DRR
Program
Analyst
MVAC
Technical Advisor
Nkhotakota
District Monitoring
&
Council
Evaluation Officer
Nkhotakota
District DWO
Council
Representative
Dedza District Council District
Commissioner
14
0994772320
0999865568
chisibrian@gmail.com
pkalilombe@gmail.com
0995319522
0999232708
frdkossam@yahoo.com
chikondimbemba@gmail.com
0888325206
piasikaunda@yahoo.com
0999623911
am.chaponda@yahoo.com
0999567169
tkamanga@christian-aid.org
0999937952
0999661149
chiusiwaj@yahoo.com
wchungwa@gmail.com
0991665300
0999404278
steven.kamponda@undp.org
09999927457
pgphiri@redcross.mw
0995275011
oswellm@yahoo.com
0888548445
ammwaki@gmail.com
0999133519
0999665300
0884526084
0999911314
0999370480
violet.moyo@undp.org
zionechimata@yahoo.com
Sostencyahoo.com
j.nkhokwe@yahoo.com
amosmtonya@gmail.com
0993444530
alinafebanda@hotmail.co.uk
0884006512
richardyakobelimbanga@yahoo.com
0999119054
0993406980
kasungumt.climatechange@gmail.com
0888867771
atupele.kapile@undp.org
0999252644
tapona.manjolo@undp.org
0999552561
0999601327
gchimseu@yahoo.co.uk
petermwandila@gmail.com
099934027
petermwandila@gmail.com
0888308225
lawfor.paliani@yahoo.co.uk
48
49
Jan Rijpma
Henry Kambale
50
Sipho Billiat
51
52
Alexander Phiri
Eric Nemar
53
54
Jeffrey Kanyinji
Stern Kita
UNDP
DoDMA
ARR
Finance
&
Administrator
Econonim
planning Principal
and Development
Economist
LUANAR
Senior Lecturer
Salima District Council Director
of
Administration
DoDMA
PS/Commissioner
DoDMA
PMO
15
099960633
0999332772
jan.zjpma@undp.org
henry.kambale@undp.org
0991382843
siphobilliat@yahoo.com
0999283718
0995586653
marphiri1996@yahoo.com
eric.nemar@hotmail.com
0999951628
0999430940
jeffreykanyinji@gmail.com
stenkita@gmail.com
Annex 3: Workshop Agenda
Republic of Malawi
“Strengthening Climate Information and Early Warning Systems in Eastern and Southern
Africa for Climate Resilient Development and Adaptation to Climate Change – Malawi.”
Inception Workshop
Wednesday, 26th March 2014
Crossroads Hotel, Lilongwe, Malawi
Draft Programme
Time
Activity
08:30-09:00
09:00-09:10
Registration and introductions
Remarks by UNDP Regional Office representative
09:10-09:25
Official opening remarks by Principal Secretary and
Commissioner for Disaster Management Affairs
Group Photo
Presentation of the project structure and implementation
arrangements
Health Break
Logframe presentation and revision
09:25-09:40
09:40 – 10:30
10:30-10:50
10:50-11:30
11:30-12:30
GEF Monitoring and Evaluation requirements; Risk Management
Strategy
12:30 – 13:30
13:30 – 14:30
Lunch
GEF Monitoring and Evaluation requirements; Risk Management
Strategy
14:30 – 15:10
15:10 – 15:30
15:30
Presentation of the first year’s workplan
General discussion, next steps and workshop closure
Health Break
End of Workshop
16
Facilitator
DoDMA
Jeffrey Kanyinji
DoDMA
/UNDP CO
RTA UNDPGEF
RTA, UNDPGEF
RTA, UNDPGEF
DoDMA/UNDP
DoDMA
Annex 4: Introductory Remarks by the UNDP ARR
Talking points for the Inception workshop for
The GEF Funded
‘Strengthening climate information and early warning systems in Malawi for Climate resilient
development and adaptation to climate change’ Project Document
On Wednesday, March 26th 2014

Introductions

Happy to be here on this occasion

It is an achievement to have developed the project document for ‘Strengthening climate information
and early warning systems’, in a relatively short time, with the help of our UNDP-GEF colleagues.

This project is part of a regional programme involving 10 countries, and will benefit from a grant
of US $ 3,600,000 from the Global Environment Facility (GEF), together with other co-financing
resources, and will be implemented from 2014 to 2017.

The objective of the LDCF project is “to strengthen the weather, climate and hydrological
monitoring capabilities, early warning systems and delivery of available information for responding
to extreme weather and planning adaptation to climate change in Malawi.”

The project has been developed through a robust consultative process and builds on on-going
efforts from other programmes such the SRB, LEAD, Red cross (among others), ECRP, all geared
towards strengthening information systems that inform EWS and capacity building.

The project does not stand on its own, but is fully embedded in the Disaster Risk Management
Support, and links closely to our Climate Change and Environment & Natural Resources
Management Programmes

For the past five years, we have increasingly seen reports on the deteriorating state of the
environment and effects of climate change worldwide, and the effects this will have on nations,
communities and people i.e. extreme droughts, floods. This has proven also to be very costly.

The impacts of climate-related hazards in Malawi have already disrupted food production and
caused an overall reduction of community and household resilience. Sectors experiencing negative
impacts include agriculture, fisheries, infrastructure, health, education and energy, through the
effects on hydro-power production. The 2011-12 dry spells had severe effects on food security in
15 districts with 2 million people affected, particularly in the southern districts, and this is again
the case this year, with now up to 24 Districts facing food shortages.

The Project is therefore not only welcome to provide warnings in relation to these threats to
vulnerable population, but will also assist in Climate resilient development and adaptation to
climate change in Malawi both at local and national level
17

Access to accurate weather and climate data, and the capacity to analyze and interpret this at the
national and local level, is therefore of vital importance for effective early warning systems and
climate adaptation planning in Malawi.

In order to achieve this it is essential to:
I.
Enhance the capacity of hydro-meteorological services to monitor and predict weather,
climate events and associated risks, e.g. flood and droughts;
II.
Develop effective and efficient ways of packaging weather and climate information, to
produce early warnings to the potentially affected population; and
III.
Support improved and timely preparedness and response to weather and climate
information and early warnings.

This will be achieved by delivering two integrated and complementary outcomes:
I.
Enhanced capacity of the Department of Climate Change & Meteorological Services
and Department of Water Resources to monitor and forecast extreme weather,
hydrology and climate change; and
II.
Efficient and effective use of hydro-meteorological and environmental information for
developing early warnings and informing long-term development plans.

Now that we have developed and started this project, it is important to immediately start with the
implementation and show results. Not only because of its vital importance in providing crucial
information and warnings, but we need to show as partners that we can indeed deliver the
programmes are that donors entrusting us with. This even more so in these challenging times,
where national and international events are impacting us (e.g. financial management issues in
government, and worldwide reduction in resources available for development aid). This is also
important for us at UNDP, as we are under pressure to continue to deliver and continue to be the
trusted partner for government that we have always been

I also would like to congratulate the Malawi Government for its pro-active stance in Disaster Risk
Management and Climate Change, and being one of the countries that has accessed a maximum
amount of GEF funding so far. May you continue to show such commitment in implementation
and delivery in this programmer.

Thank you and wish you successful deliberations
18
Annex 5: Opening Remarks by the Commissioner for DoDMA
SPEECH FOR THE SECRETARY AND COMMISSIONER FOR DISASTER MANAGEMENT
AFFAIRS, MR. JEFFREY L. C. KANYINJI ON THE INCEPTION WORKSHOP OF THE
UNDP/GEF EARLY WARNING SYSTEM PROJECT
CROSSROADS HOTEL, LILONGWE
WEDNESDAY, 26TH MARCH 2014

The Secretary for Environment and Climate Change Management;

The Director of Climate Change and Meteorological Services;

The Director of Water Resources;

Colleagues from the Department of Disaster Management Affairs and other representatives of
government ministries and departments;

District Commissioners and other officials from district councils present here;

Officials from UNDP and GEF Regional Offices;

Officials from UNDP Malawi and all other UN agencies and donor community;

Representatives of the civil society and academia

Representatives of the Association of Environmental Journalists

Ladies and Gentlemen;
I would like to start by welcoming all of you to this inception workshop on the UNDP/Global
Environmental Facility (GEF) supported Early Warning Project titled “Strengthening Climate
Information and Early Warning Systems in Eastern and Southern Africa for Climate Resilient
Development and Adaptation to Climate Change”. I would also like to extend a special welcome to
collegaues from UNDP and GEF regional offices to Malawi and to Lilongwe in particular.
Distinguished Ladies and Gentlemen;
In 2013 UNDP facilitated the process of developing a project proposal to implement an early warning
system project as part of the Programme Support to Disaster Risk Management in Malawi. This exercise
was jointly done by UNDP, Department of Disaster Management Affairs, Ministry of Irrigation and Water
Development, Ministry of Environment and Climate Change Management and other players at national and
district level. The project proposal was approved by the Global Envrionmental Facility last year and
implementation will start this year. The purpose of this meeting is, therefore, to present and discuss with
the various stakeholders that have a role to play in issues of disaster early warning in the country. During
19
this inception workshop, we will be presented with what the programme is all about as well as the work
plan for the first year.
We all know that disaster preparedness is a critical step in ensuring reduction of the impact of disasters by
minimizing the exposure of communities and assets to hazards. An important component of disaster
preparedness is the provision of correct early warning information.
The third policy priority area in the draft National Disaster Risk Management Policy is about the
“Development and strengthening of a people-centred early warning system.” This was identified as a
priority area because of a number of challenges being experienced, including the following:
i.
The current early warning systems in the country are not integrated, comprehensive and very
effective;
ii.
Some of the equipment and processes for gathering early warning data are outdated,
dysfunctional and/or insufficient;
iii.
iv.
The dissemination of early warning information to communities is a problem; and
There is lack of practical capacity at the community level on the use of early warning
information.
Activities to be implemented under this early warning project will, in one way or another, contribute to
addressing some of these challenges and achieving the aspirations of this policy priority area. This is very
important because effective early warning systems can result in reducing the number of households affected
and household property damaged due to disasters thereby reducing the amount of resources government
and other stakeholders spend on disaster response to provide relief assistance to the affected population.
Ladies and Gentlemen;
The generation of early warning information is not the responsibility of DoDMA. Technical institutions
such as the Ministry of Water Development and Irrigation and the Department of Climate Change and
Meteorological Services play a critical role in this process. This is why most of the activities under this
project will be implemented by these two institutions.
My department is usually on the receiving end of early warning information. After the information has been
generated by the experts, we pass it on to communities for their necessary early action in order to reduce or
avoid being affected by disasters. There are also a number of stakeholders that are involved in the
dissemination of early warning information, including the media and NGO community. Our role is to
coordinate the process and ensure that we are providing the right information, at the right time and using
20
the right channels. It is very important that we work together and coordinate properly to ensure a smooth
implementation of this project but also other early warning related interventions.
It is pleasing to note that one of the activities under the project is to come up with proper protocols on how
early warning information is disseminated and also coming up with standard operating procedures for this.
It is my hope that this will greatly improve the process of communicating early warning information but
also ensure that the general public is able to act appropriately on the information provided. The expected
end result we would like to see is an improvement in the country’s state of preparedness for different
disasters which will contribute towards reducing the impact of disasters in the country.
Distinguished Ladies and Gentlemen;
I would like to conclude by thanking each one of you present here for attending this inception workshop. I
should also take this opportunity to thank UNDP for mobilizing financial support for the implementation
of this project. On behalf of the other implementing partners, I would also like to thank the Global
Environmental Facility for providing financial resources for the implementation of this project. I would
further like to thank officials from the Department of Climate Change and Meteorological Services,
Department of Environmental Affairs, Ministry of Water Development and Irrigation and UNDP in the
work that led to the development of the project proposal.
With these remarks, it is now my pleasure and honour to declare this inception workshop officially open.
I wish you all fruitful discussions.
I thank you all for your attention!
21
Annex 6: Inception Workshop Pictures
Participants at the inception workshop
Mr. Benjamin Larroquette the RTA from UNDP/GEF regional Office making a presentation.
22
The High table, Mr. Kanyinji the Commissioner making his speech.
23