Received: 1/7/2015
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Mary T. Calhoon
Position #(s): 11873
Current Title: Coordinator, Career Exploration
Current Range: 2
(JCC:67219)
Department: Career Studio
College/Division: Counseling Services /
Student Services
Account #(s): 1101-105-1501
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Assistant Director, Career Studio
(X) Proposed Reassignment from Range 2
to Range 3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Cindy Marczynski, Director, Counseling Svcs
Date
____________________________________________________________
Director/Chair/Dean Cindy Marczynski, Director, Counseling Svcs
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice president, Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
78369 Range:
3
Pos #(s): 11873
JCC:
EEO: 3A
Eff: 1/1/2015
Approved Title: Assistant Director, Career Studio
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Associate director, Career Studio
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the
division which reflects the position in it as well as those supervised in the department.
(This section is used for advertisement of the position.)
The Associate Director, Career Studio, leads in the development and implementation of programs and
activities designed to engage and assist Nevada students in actively developing career paths to help
them meet their post-baccalaureate goals and objectives, along with the professional skills needed to
take best advantage of opportunities within the global economic structure. The Associate Director
coordinates career education programming within the Career Studio, and a variety of career
development activities in collaboration with faculty and career professionals across the university. The
Associate Director is engaged in continuous assessment of student needs to ensure effectiveness in
addressing emergent issues in career development and education. The position reports to the
Director, Counseling Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60%- Career Education Programming
 Develops and runs innovative career education programs for undergraduate and graduate
students in all majors, including individual advising and group workshops
 Designs and teaches career development courses, workshops, and seminars
 Collaborates with academic faculty to design and teach career education content that aligns
with curriculum learning outcomes in various courses
 Creates career development resources for students regarding the job-search process,
interviewing, resume and letter writing, and all other facets of career planning
 Guides students through multiple stages of career development, from exploring career
paths to gaining experience to searching and applying for opportunities
 Presents career education and professional development workshops to student audiences
ranging from new student orientation to graduation, including to residence halls, special
population groups such as TRiO and the Center for Cultural Diversity, and student
organizations
 Works closely with the Internship and Employer Relations Coordinator to design experiential
learning opportunities such as internships and job-shadows paired with professional
development coaching
30%- Program Development, Management, and Supervision
 Plans strategically to develop effective and sustainable programs and events that align with
the Career Studio’s vision, mission, and goals
 Oversees the recruitment, training, and supervision of student Career Mentors, support staff,
and graduate assistantship positions within the Career Studio
 Designs and manages a physical studio space in which resources and learning are shared to
support students in career exploration and development
 Oversees the continuous development and management of up-to-date career resources,
including software applications, online tools, and a comprehensive website
 Manages the Career Studio’s peer advising program
 Collaborates with academic units and colleges to infuse professional and career education
focus into programs and courses offered by the departments
 Provides leadership for marketing and media relations efforts to promote the Career Studio to
the university and the wider community
 Contributes to the planning and execution of large annual and biannual events, including job
expos and career fairs
Position Description – Associate director, Career Studio
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Page 3
Manages the Career Studio’s budget and assists with budget and resource allocation planning
for the department
Manages the collection of and reports outcomes data on graduates’ first destinations after
college (e.g. full-time employment, graduate school, etc.)
10% - Program Assessment
 Assesses and evaluates the outcomes achievement and effectiveness of career development
programs
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Associate Director works closely with the Coordinator of Internships and Employer Relations, the
Digital Innovations Specialist, and academic units, and has autonomy to create and co-manage
innovative and effective career efforts on campus. The Associate Director makes recommendations
on the development of the career programs and services, and Career Studio planning to be included
in the Student Services Division strategic plan, and decisions on hiring and supervision of student
workers. The Associate Director consults with the Director when making decisions when donations
and/or funding is involved, in setting goals or programmatic issues, and on complex student issues.
Impact:
The work of the Associate Director will impact student enrollments, persistence, graduation and
transition into professional employment. The position collaborates with a variety of student services
and academic units in providing career education services to assist students in making a successful
transition from graduation to career employment.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge:
 Career trends and innovations
 Best practices in the field of career development
 Dynamics of the changing workplace within the context of a global economy
 Academic majors as related to career pathways
 College student and adult development
 Multicultural theories and application pertinent to the design, implementation and evaluation of
career education interventions and programs.
 Occupational resources
 University academic programs and student services
 Global career needs of diverse groups
Skills:
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Program development, assessment, and evaluation
Effective verbal and written communication.
Ingenuity and creativity.
Techno-literate competence including proficiency in the use of a personal computer and
current software applications
Organizational skills
Shared management abilities
Supervision skills
Position Description – Associate director, Career Studio
Page 4
Ability to:
 Work with diverse cultural and racial groups
 Assist students in effectively utilize a variety of career exploration assessment inventories and
tools
 Work effectively with a broad range of individuals including students, staff, faculty, prospective
employers and the community
 Assist students with career and professional development
 Interact with professional communities that might assist in career education
 Maintain confidentiality of private information
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Students (and student
employees)
Academic Colleges (Dean’s
office, academic advisors,
faculty, and Writing Center
Student Services Colleagues
(Union, Counseling)
Service Learning Colleagues
Development & Alumni
Relations
Facilities Services
External
Alumni
Public & Private Sector
Employers
Reason for Contact
To assess needs, skills, and interests; to assist in the career
development process; and to supervise student staff
To coordinate career programming efforts and to understand
academic offerings as they align with career interests
To coordinate campus-wide activities and events
To coordinate the continuum of experiential learning
opportunities as they relate to future career choice
To coordinate fundraising opportunities
To coordinate scheduling, catering, parking, etc. for career
events
Reason for Contact
To engage alumni to serve as mentors and advisors for students’
career development
To engage employers as workshop facilitators and advisors to
students as part of career development services
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant.
Education and Experience
Education
Experience
Bachelor’s Degree
Four years of related professional experience
Master’s Degree
Two years of related professional experience
Relevant Experience: Experience in a full-time, professional position in recruiting, career
development, human development, higher education administration or related field
Certification and/or Licensure: None