RDA Standards for the Mountain Library Network
August 29, 2013
Leader:
Expand the MARC Leader field; the Desc box should have the letter ‘i’ which
stands for an RDA bib record. (It used to be an ‘a’ for AACR2 records.)
020:
You may continue to abbreviate after the ISBN number: (pbk.) or (lg. print.)
040:
You should add the following to this field: |erda|dMLNET (If there is no 040
field, you should add one, and then put |erda|dMLNET) NOTE: there is no
period at the end of this field.
100:
The author’s name should have a relator term after it. Notice that the
punctuation has changed. There is a comma after the name, and a period after
‘author.’ For example:
100 1_Smith, Michael,|eauthor.
100 1_Smith, Jane M.,|eauthor.
100 1_ Smith, Scott,|d1964-|eauthor.
100 1_ Smith, William,|d1936-2010,|eauthor.
If you should have dates with either b. (born) or d. (died) you may still abbreviate those terms.
If you have ca. (circa) you should substitute the word approximately.
245:
We have decided to maintain the way we capitalize titles; only the first word is
capitalized, unless a proper name or place name is included in the title. For example:
245 14 The girl with the dragon tattoo
245 10 Good luck in Russia, Mr. Snowden
We are keeping the GMD (General Material Designation) in the title even though these have
been discontinued in RDA. You may have to put the GMD back into the 245 field on some bib
records.
245 14 The girl with the dragon tattoo|h[sound recording (CD)]
If you have a work with multiple authors, we now list them all in the subfield c (Statement of
Responsibility) instead of using “et al.” List everyone you find on the piece’s title page, and be
sure to list them all in a 700 field as well.
250:
Indicate the edition exactly as you see it on the piece. This field ends in a period.
If edition is abbreviated, you may abbreviate it also; no double periods, though. We decided
they look like mistakes.
260/264:
This field holds publication information. It will eventually go away, to be
replaced by the 264 field. If you have a bib record that you are converting to RDA standards,
please do the following:
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

If you have just a 260 field, please add a 264 field
If you already have a 260 and a 264 field, leave them both in the record
If you have just a 264 field, you do not need to add the 260 field, but you may need to
add another 264 field (see below.)
For those items with no publication information, we no longer use S.l. or s.n. (Latin
abbreviations) and now will use the following:
264 _1 [Place of publication not identified] :|b[publisher not identified], |c[Date of publication
not identified].
The 264 field is now a repeatable field, and has new indicators. The first indicator refers to a
sequence of publishing statements. These would be used mostly for serials; other types of
materials will have a blank first indicator.
# No information given OR earliest available publisher
2 Intervening publisher
3 Latest or current publisher
The second indicator refers to the function of the entity:
0 Production (refers to resources in unpublished form)
1 Publication
2 Distribution
3 Manufacture (printing)
4 Copyright date
For books and films, the first indicator will typically be blank, and the second indicator will
express the type of information to be found in the field, either publisher, distributor, printer or
copyright date. You could possibly have a piece that would require all four fields!
Place: We will continue to abbreviate states. Please consult the list of state abbreviations at
the end of this document.
Publisher Name: Record the publisher’s name as it appears on the piece. Do not abbreviate
terms such as Publisher, Publishing or Company. If the term is abbreviated on the piece, spell it
out in the bib record.
Dates: The 264 _1 field uses the publication date, not the copyright date.
If you have just a copyright date: You can probably assume the publication date is the same,
but you will have to guess. Use your best judgment, and put the assumed date of publication in
square brackets, then add the 264 _4 field with the copyright date:
264 _1 New York :|bHarperCollins,|c[2013]
264 _4 |c©2013
If you have a publication date and a copyright date, and they are the same: You will just have
the 264 _1 field:
264 _1 New York :|bMacmillan,|c2012.
If you have a publication date and a copyright date, and they are different: You will have a 264
_1 field with the publication date, and a 264 _4 field with the copyright date:
264 _1 New York :|bViking Press,|c2013.
264 _4 |c©1956
If you have publication information and distribution information: You will quite often see this
on movies or sound recordings. List the publication information in 264 _1 and the distribution
information in 264 _2, then copyright information in 264 _4.
264 _1 [Hollywood, Calif.] :|bParamount Pictures,|c1986.
264 _2 Indianapolis :|bKartes Video Communications,|c1986.
264 _4 |c(p)1958
The 264 _4 field does not end with a period.
These symbols are found in the Diacritics table. In Millennium, make sure your cursor is placed
where you want the symbol to be, then click on “Tools” at the top of the screen. Select
‘Character map.’ Then from the drop down menu, you may go to either “Enclosed
alphanumerics” or “MARC-8 Plus!” Once you find the symbol, click on it and then click “Insert”
at the bottom of the box. Click “Close” and your symbol will be in place.
300:
We now spell out words, so p. becomes pages and ill. becomes illustrations. The
only abbreviations that are still allowed are the following:
hr. (hours) ~~ min. (minutes)~~sec. (seconds)~~in. (inches) and rpm (revolutions per minute, I
believe.) There will be NO double periods after “in.” Again, it was decided this looks like a
mistake. If your 300 field ends with cm, there is no period UNLESS there is a 490 field. Then
you must include a period after the cm. (By the way, cm is a symbol for centimeter, not an
abbreviation.)
336, 337, 338: These fields do not end in periods. They should only have a term and a subfield
2. If you see subfield b, you should delete it. Example for books and a link to other terms for
other materials:
336 text|2rdacontent ( www.loc.gov/standards/valuelist/rdacontent.html)
337 unmediated|2rdamedia (www.loc.gov/standards/valuelist/rdamedia.html)
338 volume|2rdacarrier (www.loc.gov/standards/valuelist/rdacarrier.html)
These fields can be repeated, and should be if you are cataloging a kit.
700:
These fields contain joint authors, illustrators, actors, directors, and so on. Each
name requires a relator term. Use your best judgment when assigning these terms. This list
will help you find the exact term you need:
http://www.loc.gov/marc/relators/relaterm.html
Remember: 710 fields should have relator terms as well.
710 _2 Lionsgate Films,|eproduction company.
800 or 830: Make sure these fields follow their authority records. Do not add a numbering
sequence if it is not numbered in the authority. You may add a volume number to the 490 field
if you want. Remember: your patrons can see the series order in the OPAC now; have your
patrons consult the card catalog or www.fantasticfiction.co.uk for information on series order.
The following pages will be helpful for providing examples. Remember: we have outlined here
how we are handling RDA standards, so you may see something in the examples that
contradicts what I’ve included here. But you will also find many other examples to help you
decide how to edit your bib records.
http://www.loc.gov/marc/bibliographic (This includes RDA standards now)
http://www.special-cataloguing.com/cheats (Canadian catalogers have complied some
excellent cheat sheets on just about everything!)
http://www.rdatoolkit.org/ (Any library can get a free trial for the RDA toolkit here. This is a
one-time, 30 day access offer. It would pay to check this out.)
State abbreviations (Full list of abbreviations can be found in the RDA Toolkit)
**Do not abbreviate any place name not found in this list.
Alabama
Ala.
Arizona
Ariz.
Arkansas
Ark.
California
Calif.
Colorado
Colo.
Connecticut
Conn.
Delaware
Del.
District of Columbia D.C.
Florida
Fla.
Georgia
Ga.
Illinois
Ill.
Indiana
Ind.
Kansas
Kan.
Kentucky
Ky.
Louisiana
La.
Maine
Me.
Maryland
Md.
Massachusetts
Mass.
Michigan
Mich.
Minnesota
Minn.
Mississippi
Miss.
Missouri
Mo.
Montana
Mont.
Nebraska
Neb.
Nevada
Nev.
New Hampshire
N.H.
New Jersey
N.J.
New Mexico
N.M.
New York
N.Y.
North Carolina
N.C.
North Dakota
N.D.
Oklahoma
Okla.
Oregon
Or.
Pennsylvania
Pa
Rhode Island
R.I.
South Carolina
S.C.
South Dakota
S.D.
Tennessee
Tenn.
Texas
Tex.
Vermont
Vt.
Virginia
Va.
Washington
Wash.
West Virginia
W. Va.
Wisconsin
Wis.
Wyoming
Wyo.
United States
U.S.
United Kingdom
U.K.