AUSTRALIAN EMBASSY PARIS
DEFENCE ATTACHÉ PERSONAL ASSISTANT AND VISIT
COORDINATOR (PAVC) – (Full time)
Permanent Position
(Gross monthly salary: from € 2634.52 paid in 13 monthly instalments)
Expressions of interest are invited for the position of Personal Assistant and Visit
Coordinator.
This position is based within the Australian Embassy in Paris and reports directly to Defence
Attaché.
The position available from 7 July 2014 (start date flexible)
Applications for the position should include:
 The Paris-Based local staff application, to be downloaded from the
Paris Embassy website: http://www.france.embassy.gov.au, section:
about us
 Letter of application (no more than 1 page)
 CV
Late applications, incomplete applications or applications not meeting
general requirements and selection criteria will not be considered.
Applications should be submitted to the Human Resources Section, Australian Embassy, 4
rue Jean Rey, 75015 Paris or by email to hrmngrdfat@gmail.com no later than 15 June 2014
The Australian Embassy aims to ensure that people are engaged on the basis of their ability
rather than their race, gender or background
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DUTY STATEMENT
Personal Assistant:
 Provision of administrative support to the DA including: managing his
diary, arranging meetings and booking restaurants and accommodation
 Liaison with French and foreign military agencies and other
Australian Government department representatives
 Management of the Defence Office contacts database
 Organisation of Defence office functions
 Participation in representational events and commemorative events as
requested by the DA and coordination of such activities, including
wreath management
Visits Coordinator:
 Coordination and management of programs for incoming Australian
Defence Organisation visitors to France, and senior French visitors to
Australia
 Logistical support to incoming Australian visitors including hotel
reservations
 Management of Australian Defence Organisation and Defence industry
security clearances to classified Defence and industrial establishments
in France
 Liaison during salons such as the Paris Air Show
Office Support:
 Coordinate Defence movements, including responsibility for travel
bookings and production of Defence Movement Requisitions
 Translation (French to English, English to French) of official
documents and correspondence
 Primary interface for all Australian Defence-related enquiries between
the Defence Office Paris, external organisations and the general public
 Management of Defence representational gift supplies and gift register
 Other duties as required.
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Selection Criteria
Please note that all applications should specifically address each of the
following points:
1. Demonstrated experience and proven ability in the provision of high
level secretarial and administrative support
2. Superior communication skills in both French and English
3. Demonstrated ability to undertake tasks with minimal supervision, to
set priorities and to meet deadlines
4. Work ethics and ability to function effectively in a position of trust
5. Initiative, enthusiasm, organisation and a commitment to excellence
6. Ability to work effectively and harmoniously in a small team; flexibility
and high interpersonal skills required
7. Broad understanding of Defence operating structures is desirable
General Requirements for the position
1.
This is a security-designated position. The selected candidate will be
required to successfully complete a security assessment to the
appropriate level. Applicants must be a national of Australia, NewZealand, America, Canada, or United Kingdom to be eligible for an
Australian Government security clearance. Persons holding dual
French nationality with one of the above nationalities would not be
eligible for a security clearance for this position. Applications that do
not specifically address and satisfy this requirement will not be
considered.
2.
Candidates must submit a copy of a valid work permit/visa for
employment in France.
3.
Fluency in English and a high level of written and spoken French is
essential. Applicants being considered for the position may be required
to undertake, and if so pass at a high level, oral and written tests in
English and French
4.
Proficiency in Microsoft Office and Internet are essential. Applicants
being considered for the position may be required to undertake a test to
demonstrate their capacity to use such software
5.
Applicants should be ready, willing and able to commence employment
as soon as possible
6.
A driver’s licence valid in France is desirable
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