Manager, Specialized Dockets Programs
October 21, 2013
JOB PURPOSE
The manager of specialized dockets provides support services and resources to the
trial courts throughout Ohio. Monitor and assist in the research, development and
continuation of various specialized docket programs throughout Ohio courts,
including but not limited to, drug courts, mental health courts, domestic violence
courts and family courts. The manager is responsible for budget, staffing, and
policies within the program.
ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE POSITION
The following duties are normal for this position. These are not to be construed as
exclusive or all-inclusive. Other duties may be required and assigned.
Assists and supports trial courts with developing specialized docket programs.
Serves as the primary staff liaison and support to the Commission on Specialized
Dockets and its subcommittees.
Monitors new trends and research relative to specialized dockets, including pertinent
state and federal legislation, and disseminates information to trial courts,
committees, relevant outside agency personnel and relevant Supreme Court staff.
Develops and manages program; prepares budget and monitors expenses; manages
grants and other financial resources to ensure they are consistent with plans;
analyzes trends and makes projections for future financial requirements; pursues
alternative funding sources for specialized dockets and the work of the office.
Assists trial courts with planning a certified specialized docket based on local
community resources through assessing the need, identifying the necessary
resources, and working with local court staff to draft essential operational
documents, including caseflow charts, administrative orders, model court entries,
program forms, and interagency memoranda of understanding.
Assisting the trial courts with planning includes facilitating the trial court planning
team and working with the local judge in developing necessary aspects of a
specialized docket including target population, legal and clinical criteria, program
entry and caseflow, phases, incentives and sanctions, criteria for successful
completion, unsuccessful termination, and neutral discharge.
Makes presentations to professional groups and training sessions; participates in
regional and national associations that relate to the program managed.
Supports trial courts with developing and operating specialized docket programs in
compliance with Rules 36.20 - 36.29 and Appendix I of the Rules of Superintendence
for the Courts of Ohio.
Works with trial courts to draft documents required for certification under
Superintendence Rules 36.20 - 36.29 to ensure compliance, including local court
rule, adminsitrative order, program description, participant handbook, and
participant agreement.
Aids trial courts in preparing budgets, monitoring expenses, analyzing financial
trends, projecting future financial requirements, and pursing funding sources for
certified specialized dockets.
Conducts site visits to specialized docket programs as required by the Rules of
Superintendence to ensure compliance.
Oversees the process to manage and support certified specialized dockets.
Develops rules and standards as appropriate to assist with specialized docket
programs.
Assists local trial courts with continuing legal education programs in regards to the
specialized docket and cross training as requested.
Directs evaluation efforts and other research relative to specialized docket programs.
Staffs and attends various related committees, subcommittees, and other public
discussions.
Maintains productive relationships with other appropriate national, state, and local
agencies.
Coordinates work with other staff and programs to ensure collaboration and
cooperation when appropriate; serves as a liaison and interfaces with other pertinent
agencies on projects and grants.
Assists other staff with rule drafting, contract review and other legal services.
Provides work direction or supervision for a small group of program support staff and
specialized dockets counsel; develops and communicates section goals and
objectives to staff and monitors performance.
Participates with the Director of Judicial Services, the Director of Court Services, and
other managers in developing overall strategic plans for the Judicial Services
Division.
QUALIFICATIONS & EXPERIENCE
Requires a Bachelor's degree or equivalent; A graduate degree from an accredited
university. Active law license in good standing in the state of Ohio is strongly
preferred.
Requires a minimum of five years working with a specialized docket (problem
solving court). Experience in Ohio court programs is preferred.
Previous Supervisory experience required.
Certified Court Manager (CCM) preferred.
Must possess the basic understanding of specialized dockets and the benefits of such
programs.
Requires the ability to communicate effectively, both verbally and in writing, to
establish positive public relations and to interact effectively and justices, judges,
attorneys, supervisors, so-workers, and the public.
Requires the ability to establish and maintain collaborative effective working
relationships with supervisors and subordinate staff, division directors and managers,
public officials , and state agencies.
Some experience writing and interpreting laws, rules, and policies preferred.
Ability to make regular public speaking presentations.
Travel is expected and required. Some overnight travel may be necessary. A valid
driver’s license.
*Special Requirements: This position is regularly exposed to sensitive information
and the incumbent is expected to keep any such information strictly confidential
COURT EXPECTATIONS OF EMPLOYEE
In completing the duties and responsibilities of the position, the Court expects the
incumbent will adhere to all Court policies, guidelines, practices and procedures; act
as a role model both inside and outside the Court; exhibit a professional manner in
dealing with others; and work to maintain constructive working relationships. In
addition, the Court expects the incumbent to maintain a positive and respectful
approach with superiors, colleagues, and individuals inside and outside the Court.
Further, the Court expects the incumbent to demonstrate flexible and efficient time
management, the ability to prioritize workload, the ability to perform duties in a
timely, accurate and thorough manner, and to communicate regularly with the
incumbent’s supervisors about work-related issues.
This is an exempt, unclassified, position that reports to the Director of Court
Services. Normal work hours 8:00 am to 5:00 pm, Monday-Friday with travel as
needed. An attractive benefits package is offered, including medical, dental, vision,
retirement plan, life insurance, deferred compensation and leave time.
At-Will Employment
The Supreme Court of Ohio is an at-will employer that seeks to attract, employ, and
retain highly skilled and motivated individuals, attempts to maintain staff continuity
for the efficiency of its operation, and desires to foster and maintain an ethical,
professional, and impartial work environment. Pursuant to Adm. P. 4 (At-Will
Employment), no person shall be offered or denied a position of employment with
the Court, and no employee shall have the employee's employment terminated
based upon political party affiliation, political activity permitted under Adm. P. 17
(Employee Code of Ethics), or other partisan considerations.
Application Process
To be considered for this opening, candidates must apply online at
www.careers.ohio.gov and submit all of the following on or before midnight on
Sunday, November 17, 2013:
1. Complete demographic information;
2. Attach a cover letter including your salary request;
3. Attach a resume;
4. Attach a writing sample;
5. Attach the names and contact information for three professional references; and
6. Complete the supplemental questionnaire.
Applicants currently employed by the Supreme Court of Ohio are further asked to
notify the HR Officer via email after submitting an online application. In response to
your application, this system will send you a confirmation email. Interviews will be
scheduled as soon as practical. We will contact you if you are selected for an
interview. Please do not duplicate your application and please, no phone inquiries.
You may check the status of this position on our website at:
http://www.sconet.state.oh.us/Employment/Default.aspx.
The Supreme Court of Ohio is an equal employment opportunity
employer that supports an alcohol and drug free, and a weapons and
violence free, work environment.