FOOD VENDORS CONTRACT
The East Coast Garden Party Association and the Vendor agree to the terms and conditions of this agreement. The
Vendor shall sell only the products specified and approved in this agreement at the East Coast Garden Party, Grande
Prairie, AB on July 18th and 19th, 2014
Date/Place of Event:
July 18th , 2014
6pm to midnight
July 19th, 2014
4pm to midnight
South Bear Creek Ball Diamonds, Grande Prairie, AB
All space fees of $500.00 are non-refundable. Space to be rented is a 12’ x 12’ space. If you need more space, you may
rent additional 12’ x12’ space for $100.00.
This agreement must also be accompanied with the following:
1.
$500.00 vendor fee (Cheque made payable to East Coast Garden Party Association) or if additional spaces is
needed then the fee as stated above.
2. Proof of Insurance, as indicated on page 3; and
3. Health Board Permit.
Article 1
VENDOR AND PRODUCTS
1.
2.
3.
4.
5.
6.
Company Name:_____________________________________________________________
Contact Person:______________________________________________________________
Address:____________________________________________________________________
Telephone:_____________________________ Fax:_________________________________
Email:_______________________________________________________________________
Description of food and prices (East Coast Garden Party Chairperson must approve all menus.)
_________________________________________
$____________
_________________________________________
$____________
________________________________________
$____________
_________________________________________
$_____________
_________________________________________
$____________
Article 2
1. This agreement must be completed and signed by July 1st, 2014 and shall not be in effect until accepted by the
East Coast Garden Party Chairperson.
2. Please send the application to East Coast Garden Party, 9916 – 113 Avenue, Grande Prairie, AB T8V 1W7
3. This agreement must be sent in along with the following:
a) $500.00 vendor fee for first space requested – payable to East Coast Garden Party Association.
b) Signed insurance agreement (Vendors will not be able to participate unless we have insurance
information.
c) Proof of Alberta Health Permit.
4. The East Coast Garden Party Association will provide a disposal facility and parking for two vehicles.
5. Vendors must supply their own signage with their name, items for sale and prices listed on it.
6. Vendors must stay open between 6pm and midnight on July 11th and 4 pm to midnight on July 12th.
7. Vendors must keep their site clean and garbage discarded properly.
8. Vendors assume all responsibility for any and all property damage within the concession stand.
9. No alcoholic beverages may be consumed or sold by the vendor or their workers during the working hours or on
the premises.
10. No smoking is allowed in the concession units.
11. Although there will be police and security patrolling the area during the event, the East Coast Garden Party
Association assumes no responsibility for the security of the Vendor’s property and the Vendor agrees to hold
the East Coast Garden Party Association harmless.
12. Every vendor shall have a fire extinguisher
13. The Vendor must have a Health Department Permit and a copy of the Health permit must be onsite.
Article 3
The East Coast Garden Party Association reserves the absolute right to terminate this Agreement in the event the
vendor breaches any items in this contract.
I have read and understand the above agreement:
VENDOR:________________________________________________________________ Please print company name
SIGNATURE:___________________________________________DATE:________________________
ACCEPTED BY:__________________________________________________DATE:________________________
Please keep a copy of the completed application for your records.
Any questions or concerns, please feel free to contact the East Coast Garden Party Association:
Phone: (780) 533-3360 – Fax: (780) 533-3380 – Email inthezoneparetyrentals@hotmail.com
Mail: 9916-113 Avenue, Grande Prairie, AB T8V 1W7
INSURANCE REQUIREMENTS
The Vendor, at its sole expense and prior to engaging upon the work agreed to be done, shall procure, maintain and
keep in force during the entire term of the Agreement required insurance. The specific type(s) and amount(s) of
coverage of this Agreement are listed below. The East Coast Garden Party Association, its elected officials, officers,
agents and employees must be named as additional insured parties on every insurance certificate for this
agreement.
a) Worker’s Compensation Insurance in the statutory amount and Employer’s Liability Insurance in an amount not
less than $2,000,000. Worker’s Compensation must include a waiver of subrogation. The East Coast Garden
Party Association must be listed as an alternate employer.
b) Commercial General Liability Insurance:
Bodily injury - $2,000,000 each occurrence: $2,000,000 aggregate
Property Damage - $2,000,000 each occurrence; $2,000,000 aggregate
c) Business Auto Liability Insurance: Bodily Injury and Property Damage Combines - $2,000,000 per occurrence.
Provisions:
The Vendor and all Independent/Subcontractor’s Insurance coverage shall be primary and non-contributory
insurance as respects the East Coast Garden Party Association, its officers, officials, employees and volunteers. Any
insurance or self-insurance maintains by the East Coast Garden Party Association, its officers, employees and
volunteers shall not contribute to the Vendors insurance.
The insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided,
cancelled, non-renewed or a reduction in coverage or in limits except after sixty (60) days prior written notice by
certified mail, return receipt requested, has been given to the East Coast Garden Party Associations officers.
Insurance is to be placed with the insurers authorized to do business in the Province of Alberta. Vendors and
Independent/Subcontractor’s shall furnish the East Coast Garden Party Association with certificate(s) of insurance
and with original endorsements affecting coverage required by the clause. The certificate(s) and endorsements for
each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.
Certificates and endorsements are to be received and approved by the East Coast Garden Party Association
Chairmen prior to the beginning of any work. The East Coast Garden Party Association reserves the right to require
complete certified copies of all required insurance policies at any time.
The East Coast Garden Party Association shall have no responsibilities whatsoever to the Vendor with respect to any
insurance coverage, its procurement or the absence thereof. Vendors and Independent/Subcontractors expressly
understands and agrees that any insurance protection furnished by the Vendor hereunder shall in no way limit its
responsibility to indemnify and save harmless the East Coast Garden Party Association under the Provisions of this
Agreement.
The East Coast Garden Party Association maintains the right to modify, delete, alter or change these requirements.
The insurer shall agree to waive all rights subrogation (Worker’s Compensation – general liability) against the East
Coast Garden Party Association, its officials, employees and volunteers for losses arising from this Agreement.