Tour Behavior Guidelines
(Revised May 09)
In order for the tour to be an incredible experience for everyone, we all need to follow the
same rules and regulations. Remember, you are not the only one on this trip. Your
attitude and behavior affects the entire group. Please read this carefully. You will be
expected to follow all rules at all times.
1. YOU ARE EXPECTED TO CONDUCT YOURSELF IN A CHRIST-LIKE
MANNER AT ALL TIMES.
2. You are representing your parents, Shades Mountain Baptist Church, Student
Choirs, and God. Make sure your actions and attitude don’t embarrass any of
these parties.
3. You will be assigned a chaperone. Your chaperone must know who you are
with and where you are at all times during this trip.
4. You are expected to have respect for, and be willing to obey any adult who is
with us.
5. A good attitude is important at all times. No whining or complaining is
allowed (even when you are tired).
6. Get plenty of rest! If you are too tired to give your best at a performance,
then you are not presenting the best possible witness.
7. Portable music players are allowed only with headphones. You may NOT
play your music out loud on the bus. ALL EQUIPMENT AND CDS ARE
BROUGHT AT YOUR OWN RISK. WE ARE NOT RESPONSIBLE FOR
LOST OR STOLEN ITEMS. Do not bring music that is inappropriate to our
mission.
8. No loud screaming, rough housing or obnoxious behavior on the bus! You
will be asked to sit with a chaperone, if you can’t control yourself.
9. EXERCISE SELF CONTROL AT ALL TIMES!! Be disciplined and have a
willing spirit. Do what you’re asked to do without complaining.
10. BE ON TIME!! Please do not hold up the entire group.
11. Be kind to each other. Think about other people’s feelings and control your
tongue. Remember, a friend loveth at all times and the words you speak have
the power to hurt or heal.
12. You may not leave the group at any time.
13. Be where you are supposed to be, doing what you’re supposed to be doing to
the best of your abilities at all times.
14. In the hotel, NO guy is allowed in a girl’s room and NO girl is allowed in a
guy’s room at anytime, for any reason, EVEN WITH THE DOOR OPEN!!!
15. Respect all church and hotel property and be ready to pay for anything you
damage.
16. You are not allowed out of your hotel room after curfew time. If you need
something, or have an emergency, call your chaperone.
17. No low riding pants. Bring a belt and use it. No low cut pants on guys or
girls.
18. If there is a pool at the hotel, swimming will be allowed only if we have
time. We will swim as a group at designated times. No one is to swim
outside of the designated times. Girls should only wear one piece swim suits.
Guys should not wear cutoffs, boxers, or gym shorts (actual swim suits,
please).
19. Daily Devotional- When quiet time is called; it means absolutely no talking
or moving about. Make sure that your Bible is with you or is accessible
quickly.
20. No PDA.
21. No t-shirts with questionable writing or logos.
22. No piercing, hair colorings or otherwise altering your appearance while on
tour.
I’m sure this is not comprehensive. The director, chaperones, and workers, reserve the
right to add to this list at any time. These rules and guidelines are meant for your safety
and welfare of the group. Pease take them to heart and follow them.
We have the right to notify the parents of any choir member who refuses to follow the
aforementioned rule and we will do so if necessary.
First Offense:
Second Offense:
Third Offense:
The student will receive a warning.
We will call home (no matter what time of day or night).
The student will come home at the family’s expense.
There are some “NO EXEPTION RULES”
1. No unauthorized medication (illegal substances).
2. No tobacco (smoking or chewing)
3. No alcoholic beverages.
The behavior of any group on mission tour representing our church is taken very
seriously. After discussing these rules with your student, please sign in the appropriate
places. NO STUDENT WILL BE ALLOWED ON THE BUS WITHOUT THIS FORM
SIGNED AND TURNED IN.
________________________________
Print Parent’s Name
____________________________
Print Student’s Name
________________________________
Parent’s Signature
____________________________
Student’s Signature
PERMISSION TO ADMINISTER OVER THE COUNTER MEDICATION
MEDICINE CARD
I give permission for my child to have the following over the counter medications per recommended label
dosage:
( ) acetaminophen (Tylenol) ( )pseudoephedrine (Sudafed)
( )Pepto-Bismol
( ) ibuprofen (Advil)
( )Benadryl
( )Immodium
( ) Other
_________________________________________dosage_________________________
Please list any medicines you do not want your child to take:_____________________________________
Current medications/instructions____________________________________________________________
Allergies_______________________________________________________________________________
CHILDS
NAME________________________________________________________________________________
PARENTS
SIGNATURE___________________________________________________________________________
MEDICATIONS GIVEN ON TOUR (NURSES ONLY)
DATE
TIME
MEDICATION
INITIALS
MEDICAL RELEASE AND PARENTAL
CONSENT FORM
Student Ministry
Shades Mountain Baptist Church
Sept. 1, 2014-August 31, 2015
Student’s Name
Date of Birth
Address:
Social Security #
Doctor’s Name
Doctor’s Phone
Father
Mother
Name
Name
Home Phone
Home Phone
Work Phone
Work Phone
Cell Phone
Cell Phone
Birthday
Birthday
Social Security #
Social Security #
Medical Insurance (ATTACH A COPY OF BOTH SIDES OF YOUR MEDICAL CARD)
Name of Insured
Carrier
Policy Number
Group No.
Known Allergies
List any medication or drugs taken regularly:
LOCAL relative or friend to notify in case of an emergency and we cannot locate
parent:
Name
Home phone
Work Phone
Cell Phone
As the parent (or legal guardian), I undersigned, certify that my child, named on front, has my
express permission to participate in all activities, of any nature, sponsored by Shades Mountain
Baptist Church (SMBC) for the church year, September 1, 2012 through August 31, 2013.
Knowing that SMBC will always try to act responsibly, I fully release SMBC, its authorized
representatives and staff from all liability of any kind and character upon any claim, demand, or
cause of action, which might be asserted in our behalf against said church, representatives or
staff.
It is my understanding that the church will attempt to notify me in case of a medical emergency
involving my child. If the church cannot reach me, then I authorize the church leaders to seek
the care of a doctor or other health-care professional, and I give my permission to the doctor or
other heath-care professional to provide the medical services he or she may deem necessary. I
understand I will be responsible for any medical expenses. I will notify the church leaders if I feel
there are any health considerations that would prevent my child’s participation in any activity. I
also give my permission for the church leaders to restrict my child from participation in any
activity which they have any question about for health or other reasons.
By signing this document I also acknowledge that my child’s photographs may be used in any
responsible fashion, by Shades Mountain Baptist Church, in its sole discretion, including but not
limited to publications, videos, and websites. Please check the box that applies:
 Yes, you may use my child’s photographs.
 No, you may not use my child’s photographs.
_____________________________________________
Signature of Parent or Legal Guardian
__________________________
Date
State of Alabama:
County of Jefferson:
Notary
Seal
Subscribed and sworn to before me on this ____ day of
__________________, _________.
______________________________________________
NOTARY PUBLIC
My Commission expires __________________________