Minutes of Meeting Held 25th August 2015
At Dave and Margo’s House 8pm
0.0
Attendance and apologies
Present: Dave Melotte (Chairman), Margo Melotte & Sheena Cheung (Treasurers),
Leyla Ogilvie (Waiting List Secretary), Fiona Brien, Irene Gill, Mary Wong, James
Hamilton (Secretary), Stephanie Leathes (waiting list secretary), Gail Mackenzie
(rota secretary)
Apologies: Elaine Pringle
1.0
Minutes of previous meeting
Minutes & Actions from previous meeting duly noted, and the actions log
attached to these minutes has been updated. Mary has now taken the
outside box down, and given it to the Guides who have put it back up. Fiona
from the Guides has offered to give the Playgroup a donation.
2.0
Staff Guide
The Staff will draft a Playgroup Guide which will include Notice Periods for
children leaving, and the fees due if a child does not settle and is removed
from the Playgroup.
3.0
Website
The term dates on the website are correct, expect Playgroup will run up to
Monday 21st December (which will be the Christmas party).
ACTION James to update term dates on the website.
4.0
Staff Update
The term has been ok so far, although parents will start to leave new
children from next week. There have been a lot of new starts and the
Playgroup is getting busy.
The Playgroup has been contacted by Lisa Black from Edinburgh Council (who
deals with voluntary playgroups). She is running a course called “Attention &
Listening in Early Years” on 5th October. The cost is £80.
5.0
All About Me
The total spend for the last year on All About Me (including wages, overtime,
photos, packets) was £373. Its not possible to give a precise figure, but
there has been a big saving no petty cash spending from providing parents
with a CD containing photos instead of printing the photos out.
6.0
Summer Fair
The summer fair made a profit of £761.89.
7.0
Finance
The closing balance for the year (ie at 31 July 2015) is £6811.28.
8.0
Events
It was agreed that an events calendar would be put on the website. It is
proposed: September – Coffee Morning;
 October – Cheese & wine;
 November – Bags to School;
 December – Christmas fair.
ACTION – Staff to pick a date for Coffee Morning.
ACTION – Mary to check when hall is available for cheese and wine.
The cheese and wine was £10 a ticket last year. There was a single raffle
prize. We had ticket sales of £680, and spent £211 on wine.
ACTION – Discuss fundraisers at next meeting, especially for November and
December.
ACTION – Stephanie and Mary to ask Melis for cheese donation.
ACTION – Irene to ask for donation from Tesco, and from Majestic wine.
ACTION – Fiona to get wine glasses.
9.0
AGM
ACTION – James to email notice and agenda for AGM to members.
ACTION – Dave to email members looking for volunteers for committee
positions.
10.0 AOB
ACTION Margo to look into community fundraising application.
ACTION – Staff to think about what the Playgroup could apply for funding
for, and how much it would cost.
Mary suggested iPads for helping with e-Journals.
11.0 Next Meeting
The next meeting will be the AGM on 17th September 2015 at Fairmilehead
Church. .
ACTION LOG
DATE
29-4-15
26-5-15
26-5-15
23-6-2015
23-6-15
23-6-2015
23-6-15
23-6-15
23-6-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
25-8-15
ACTION
James to update Minutes, find out from
Siobhan how to upload them to the website
and then email the Minutes to parents
Siobhan will add Google Analytics to monitor
traffic
Dave to ask Vicki for before and after photos
of the garden
Margo to look at All About me costs
James to put agenda and minutes on website
Dave to ask Mary to contact guides
Staff to do Settling in Guide
James to consider constitution
Dave to speak to Mary about numbers and
term dates
James to update term dates on the website
Staff to pick a date for Coffee Morning.
PERSON RESPONSIBLE
James
STATUS
Ongoing
Siobhan
Ongoing
Dave
Ongoing
Mary to check when hall is available for
cheese and wine.
Discuss fundraisers at next meeting, especially
for November and December.
Stephanie and Mary to ask Melis for cheese
donation.
Irene to ask for donation from Tesco, and
from Majestic wine.
Fiona to get wine glasses.
James to email notice and agenda for AGM to
members.
Dave to email members looking for volunteers
for committee positions.
Margo to look into community fundraising
application.
Staff to think about what the Playgroup could
apply for funding for, and how much it would
cost
Mary
Margo
James
Dave/ Mary
Staff
James
Dave/ Mary
James
Staff
All
Stephanie/ Mary
Irene
Fiona
James
Dave
Margo
Staff
Ongoing
Done