Musselburgh Tennis Club – 2014 Annual General Meeting
Thursday 13th March
Musselburgh Tennis Club – 2014 Annual General Meeting
Tim Price (President) opened the meeting at 7.30pm, welcoming the twenty two members present.
Janey Anderson, Heather Braid, Elise Brown, Jenny Clelland, Debbie Elliot, Sean Elliot, Bill Gleeson,
Judy Hayman, Ian Hunt, Alan Kerr, Lynn Kerr, Louise McNaught, Paul Merchant, Clare Morley,
Richard Morley (Secretary), Kate Ogilvie, Tim Price (President), Malcolm Reid, Stella Smith, David
Stott, Greg Walker, Stephen Wilson
1) Apologies
Apologies had been received from Ian Coulter, Rosemary Gray, Charlie Mollison and Steven
Paterson
2) Minutes of the 2012 AGM
The minutes of the 2013 meeting were signed off
Proposer – Bill Fleming; Seconded – Clare Morley
3) Secretary’s Report
Our season started poorly and ended as a roaring success. We missed our AGM in March and
instead held an Extraordinary General Meeting on 23rd April.
We started from a low membership level in 2012 of only 38. We realised that we had to
significantly uplift membership and awareness of the club if we were to continue our ambitious
redevelopment plans.
We therefore
o
Held an Open Day on 27th April – attended by over 150 people
o
Started a club website – www.musselburghtennisclub.org.uk
o
Initiated Junior coaching across three age groups on Saturday mornings
o
Ran adult 'Tennis Express' coaching on Thursday evenings
o
Started a Facebook presence
o
Hosted a National Mini-Tennis Week – culminating in another Open Day on 15th June
attended by over 180 people
o
We held our own Junior Tennis Summer School – 12th – 16th August
We ended the year with an increase membership of 116. In addition to that we had over 70 nonmembers involved in the coaching.
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Musselburgh Tennis Club – 2014 Annual General Meeting
Thursday 13th March
4) Treasurer’s Report
FOR THE PERIOD 1st March 2013 to 28th February 2014
£
2,231.31
Bank Balance 1st March 2013
INCOME
Senior Memberships
Senior Half Season Memberships
Family Memberships
Family Half Season Memberships
Junior Memberships
Junior Half Season Memberships
(Late Payment Fees)
Junior Coaching
Junior Summer School
Tennis Express Adult Coaching
Gate Key Deposits
Guest Fees
NMTW Open Day
American Tournament Profit
Cash in hand
Wimbledon Tickets
Sundry Income
TOTAL INCOME
19
4
11
4
10
9
980.00
120.00
1,100.00
240.00
250.00
135.00
15
1,330.00
815.00
806.00
150.00
5.00
167.03
20.00
372.00
435.00
6,925.03
EXPENDITURE
ELC Season Tickets Full Rate
ELC Family Rate
ELC Season Tickets Reduced Rate
Membership cards
Junior Team entry fees
Coaching Fees
Affiliation Fees - Tennis Scotland
Affiliation Fees - ELTA
Tennis Balls
1st Aid Kit
Key Cutting
Trophies / Engraving
Sundry Expenses (Open Day, etc)
Key Deposit Refunds
Redevelopment Costs
Wimbledon Tickets
@
@
@
45
88
22
720.00
880.00
220.00
1,530.00
300.00
150.00
159.92
179.00
91.27
8.78
384.00
372.00
TOTAL EXPENDITURE
4,994.97
SURPLUS (-LOSS)
1,930.06
Expected Total Funds @ 11/03/2014
Actual Bank Balance @ 11/03/2014
Cash in hand
4,161.37
4,354.37
40.10
Total Funds
4,394.47
Difference
Corrected Surplus
233.10
2,163.16
Tim Price (Treasurer) indicated a significant increase in income, £6,925.03, against an expenditure of
£4,994.97. This leaves an available Bank balance of £4,394.37.
The significant increase was due in part to
a) The introduction of a half-year membership – for those starting beyond August
b) Profit generated from the coaching of £1,421
There is an unexplained element, a surplus of £233. The most significant component of this is
believed to be an unpaid cost for food purchased by Tim Price for the June National Mini Tennis
Week Open Day. However there is no receipt.
Ian Coulter has agreed to complete an independent audit of the accounts – however this is yet to be
completed.
It was also observed that, due to the coaching, there were considerably more transactions in cash
last year. Ian Coulter will also make some observations and possible procedural recommendations
to help manage that in 2014.
The Accounts for the 2013 season were signed off
Proposer – David Stott; Seconded – Ian Hunt
5) Amendment of Musselburgh Tennis Club’s Constitution
There was only one modification to the club’s Constitution since they were signed off in 2013 – this
is an amendment Rule 20 (re-written below)
RULE 20: DISSOLUTION
The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or
develop the Club's facilities or to carry out the objects of the Association to which it is affiliated. No profit or surplus
will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club.
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Musselburgh Tennis Club – 2014 Annual General Meeting
Thursday 13th March
If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities
any property whatsoever, the same shall be transferred to some other organisation or organisations having objects
similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club
by Resolution passed at a General meeting or in the absence of such a resolution (or that the extent to which it
cannot be given effect) to the Association to which the Club is affiliated
The Constitution and its amendments were signed off
Proposer – Bill Gleeson; Seconded – Malcolm Reid
6) Election of Office Bearers and Committee Members
The following Office Bearers and Committee Members remain in post in the second year in their
term of office (Constitution – Rule 6).

Tim Price

Richard Morley Secretary

Ian Hunt
Risk Assessment

David Stott
Junior Co-ordinator

Janey Anderson Committee Member

Bill Fleming
President and Treasurer
Committee Member
It was noted that Malcolm Reid’s resignation from the Committee was tendered in late January and
was accepted by the President. There was public thanks for Malcolm’s 16 years of service on the
Committee and we look forward to welcoming him as a club member in 2014.
Clare Morley also asked not to be proposed for re-election
New Committee Members were voted in as follows

Morven Murphy
Proposer – Tim Price; Seconded – David Stott

Keith Murphy
Proposer – Tim Price; Seconded – David Stott

Debbie Elliot (Social Convener) Proposer – Tim Price; Seconded – Ian Hunt

Greg Walker
Proposer – Richard Morley; Seconded – Bill Fleming
Additionally a number of members offered their support as volunteers – but with no Committee
membership

Lynn Kerr
Saturday morning registration rota

Elaine Glesson
Saturday morning coaching healthy tuck shop

Louise McNaught
Saturday morning registration rota
It was agreed that contact details of Committee Members would be listed in the Clubhouse as well
as on the website.
7) Coaching
It was noted that Bill Fleming has agreed to be the Club Coach in 2014, and into the future. Bill is
currently completing Level 2 qualifications with a view to completing Level 3 by early 2015.
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Musselburgh Tennis Club – 2014 Annual General Meeting
Thursday 13th March
8) Membership Fees and Methods of Payments
After healthy discussion the following membership fee structure was proposed and agreed

Adults
£55

Juniors / UB40
£30

Minis (U9)
£25

Family
£110

Social
£10
Membership subs are payable by 30th April (unless joining for the first time) – otherwise an
additional cost (£5 as in 2013) will be charged for late payment.
Guest fees were agreed at £5. This includes guests playing with a member outside the club
allocated booking periods. It was agreed that after a maximum of three guest visits that person
would be invited to become a member. Any ensuing membership charge would be less the guest
fees already paid.
Further consideration would be made for the 2015 season regarding a Senior Members category.
Clarification would be gathered on the court charges by enjoyLeisure for the public.
It was noted that the timetable for court availability to Club Members should be included with the
Membership Forms as well as on the website.
The Membership fees were signed off
Proposer – Tim Price; Seconded – Clare Morley
Clarification was made that the target opening date for the courts is Friday 4th April. Should the
court redevelopments progress as planned the season would close early, at the end of August, to
enable commencement of the works. This would enable a Winter Season to run from late 2014.
9) Leagues, Club Competitions and Open Tournament
Bill Fleming agreed to manage entrance to the East Lothian League and the necessary co-ordination
of the team.
Malcolm Reid agreed to arrange the Club Tournaments. One reason for setting the Membership
Fees date at 30th April (from 31st May) was to enable to Club Tournament draw to be made earlier.
There will also be set dates by which matches in each round must be completed by.
10) Wimbledon Ballot
The Ballot was made for Wimbledon tickets – it was agreed that Greg should be in the ballot in
addition to those who had already expressed their interest.
1st selection – Tim Price
2nd selection – Louise McNaught
3rd selection – Greg Walker
1st reserve – Ryan Hunt
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Musselburgh Tennis Club – 2014 Annual General Meeting
Thursday 13th March
2nd reserve – Clare Morley
11) Any Other Competent Business
Positive Coaching Scotland: Tim has had some discussions with Stuart Brown, the ELC Tennis Coordinator and Positive Coaching Scotland Lead about the club becoming an early adopter for this
scheme – in fact the first in Scotland. This was widely supported and Tim will pursue.
National Mini Tennis Week: After the success in 2013 the club has been asked again to support an
Open Day associated to the National Mini Tennis Week. Last year this was in mid June. We agreed
that we would be delighted to support this.
The meeting’s formal business closed at 9.00pm
Wimbledon Ballot
The ballot for Wimbledon tickets was also made during the evening. The following members were
successful – and a number of reserves were also drawn.
Successful members
1.
Aneta Thomson
2.
Ryan Hunt (represented – selected Centre Court on 24th June)

Denis Nunn (non-member in 2013 so withdrawn)
3.
Paul Hay
4.
Marin Naylor
Reserves
1.
Chris Wight
2.
Greg Ferguson
3.
Raymond Walker
4.
Gail Fraser
5.
Kate Willis
6.
Daniel Elliot
7.
Bill Gleeson
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