Rio Rapids Parent Board Meeting
January 14, 2014, 5:30 pm
Rio Kids Club
Agenda
1. Welcome
2. Minutes Approval from October 2013, November 2013 Meeting
3. Reports
a. President (Kyra Ross)
b. 1st VP
(Mike Kane)
nd
c. 2 VP (Bob Asperger)
d. Treasurer (Molly Tuttle)
e. League Rep (Sara Lee)
f. Secretary
(Kim Schlieman)
g. Clothing
(Jen Lux)
h. Computer
(Craig Salyer)
i. Fundraising (Carrie Engh)
j. Invitational/Champs Rep (Charley Rea)
k. Head Timer (Steve Teeters)
l. Newsletter (Amy Gardner)
m. Parent Jobs (Kerry Finley)
n. Team Areas (Ann Casentini)
o. Social Activities (Lisa Magley)
p. Snack Bar (Terry DeBencik)
q. Web Site/Registrar (Mike Quinn)
4. Old Business
a. Fundraising - Update
Discussion Item
5. New Business
a. Proposal for new team in league
Action Item
6. Adjournment
Next Meeting- Tuesday, February 11th, 5:30 pm Rio Kids Club.
Rio Rapids Parent Board Meeting
October 8, 2013, 5:30 pm
Rio Kids Club
Meeting Minutes
Present: Kyra Ross, Bob Asperger, Sara Lee, Steve Teeters, Jen Lux, Kerry Finley, Terry DeBencik, Charley
Rea, Mike Kane, Bob Asperger
Meeting called to order at 5:34 PM
6. Reports
a. President (Kyra Ross)
i. Kyra said that she is excited for this new board and new season. She will be putting
together a calendar of everything for the year to make sure we stay on task.
b. 1st VP
(Mike Kane) – no report
c. 2nd VP
(Bob Asperger) – no report
d. League Rep (Sara Lee)
i. Sara discussed that at the last league meeting, Rio was moved down one conference.
Richard said he thought this would be great for the team morale, and he’s looking forward to
the new conference for next year.
e. Clothing (Jen Lux)
i. Jen discussed that she is looking into online ordering for next year so we don’t need to
maintain inventory.
f.
Invitational/Champs Rep (Charley Rea)
i. Invitational is set for May 10. Discussion of how to publicize and what teams to invite.
g. Head Timer (Steve Teeters)
i. Steve discussed the demands of the timers, and if we could reduce the number of
volunteers we need each swim meet by reducing the number of timers. Richard said
unfortunately the rules say we can’t.
h. Parent Jobs (Kerry Finley)
i. Discussion about what to do if parents did not fulfill their requirements last year. Kyra
indicated that letters were sent to those families that did 5 or fewer shifts. Mike said that if
we have a policy that it has to be enforced across the board. Kyra said she would take this
back to Kathy and report at the next board meeting.
7. New Business
a. Budget Update (Update- Vote in November)
i. Kyra will distribute a budget and information for the November vote
b. Volunteer Registration Check-Off for 2014 (Update –Vote in November)
i. We need to revise how we do the online signups so people have to check off that they know
the volunteer policy AND authorize the club to charge their account if they do not complete
their responsibility.
8. Meeting adjourned 6:05pm
4. Next Meeting- Tuesday, November 12th, 5:30 pm Rio Kids Club
Rio Rapids Meeting Minutes
November 12, 2013
Meeting began at 5:32 pm
Attendees: Kim Schlieman, Jen Lux, Lisa Magley, Sara Lee, Steve Teeters, Molly Tuttle, Richard Levin, Carrie
Wheeler, Terry Debencik, Mike Kane, Craig Salyer, Kerry Finley,
Bob Asperger
Old business:
We bought some new equipment for meets and changed our logo to include the 3 teams.
Budget:
We have about $4000 in reserves right now. This is a nice cushion going into next year. We don’t have
league registration fees anymore so we have an extra $2670.
We discussed what things we will need for budgeting items.
Clothing… Jen Lux explained that we will be able to purchase clothing items on line from now on. There will
be a few items on the table at home meets. We are going back to team colors for next year.
Lisa and Richard had a few ideas…. Maybe rent a giant slide during the invitational… Bounce house for time
trials…. Banquet: people want it to be less expensive, less decorations…. Maybe have it here or at Sac State.
Fundraising:
$4000 is a good target for the swim a thon.
Keep coaches gifts at $5000.
Kyra will update the budget and send it out to the board.
Volunteer Registration Check Off
We can’t go after families at fault because there was no official explanation of what will happen. They never
signed anything….
Going Forward: Need a policy on the registration site. Parents will have to sign that they will be charged if they
fail to complete their shifts (regular season AND champs.)
We will provide a sliding scale of payment so people get credit for the shifts they did complete.
Question tonight… What to do with the families from last year?
*They will pay up to $250. $25 for each shift missed. If they don’t pay, they can’t be on the swim team next
year.
Motion was made to approve the above.
Motion was passed to approve the new volunteer policy.
Insurance Policy:
We are covered under the club’s policy.
Sara:
Tentative Meet Schedule was passed out….
We only have a few home meets. We shifted divisions, so now it is off balance. Richard will see if he can
switch a few to have more home meets.
The Tri meet will be at Jesuit.
Richard has not confirmed the new schedule, so it will not be distributed yet to the team.
2 proposals:
1. Change how relays get scored. Motion to support it was made, and passed.
2. February clinics. Some clubs would like to hold February clinics. Richard said this won’t pass. Motion
was made to approve this, it passed. We agreed that we would hold February clinics if the league
approves it.
We need to start to think about securing a spot for the Banquet by December.
Motion was made to have Richard spend money for coaches training. We will send them to training the first
weekend in January.
There will be no meeting in December. January’s meeting will be a bit longer.
Feb 3rd is the new registration date.
Meeting ended at 6:35 pm.