Brompton on Swale Parish Council
Clerk: Shireen M Rudge, 58 Brompton Park, Brompton on Swale, Richmond, DL10 7JP
Tel: 01748 818155 email: bosparishclerk@talktalk.net
Minutes of the Parish Council Annual General Meeting Thursday 21 May 2015
Present:
Cllrs
A Guest, Chairman
J Coventry
D Sharp
The Clerk
M Barber
A Hunter
Cllr C Les
1.
Apologies for absence: Cllr Threlfall, Cllr Dempsey, PCSO Jordan Wallace
2.
Declaration of Acceptance of Office for Parish Councillors: The declarations have been duly
signed and witnessed.
Action – the Clerk
Minutes of the Last Meeting
The minutes of the meeting held on 16 April 2015 were approved
3.
Proposed:
4.
Cllr Coventry
Seconded:
Cllr Barber
Matters Arising
North Yorkshire Timber Planning Application (item 6.2) – The Chairman and Cllr Barber
mentioned that work at North Yorkshire Timber had started before the planning application
had been submitted. Comments will be noted to RDC Planning Department.
Action – The Clerk
Richmondshire Local Sports Association (item 9.2) – There were no nominations for Junior
Sports Awards for 2015
Broken Bench Gatherley Road – The Chairman will visit the site.
Action – The Chairman
5.
5.1
Replacement Tree St Pauls Drive (Item 11.1) – Cllr Barber asked if the matter had
progressed. The Clerk will contact NYCC to seek permission.
Action – The Clerk
Election of Officers
Chairman – The Clerk requested nominations for this role for the year 2015/2016. One
nomination was received, Cllr A. Guest, who agreed to stand and was duly elected.
Proposed:
5.2
Seconded: Cllr Hunter
Vice-Chairman – The Chairman requested nominations for this role for the year 2015/2016.
One nomination was received, Cllr D Dempsey, who was nominated in his absence and duly
elected.
Proposed:
6.
6.1
Cllr Coventry
Cllr Coventry
Seconded: Cllr Barber
Election of representatives to Village Society and Richmondshire Local Sports Association
The Chairman proposed Cllr Coventry represent the Parish Council on the Village Society.
This was seconded by Cllr Barber. Cllr Coventry accepted the offer.
6.2
Cllr Dempsey although not in attendance had previously indicated that he would be happy
to continue to be the Parish Council’s representative on the Richmondshire Local Sports
Association. This was agreed by all present.
The Chairman proposed the co-option of Mr David Sharpe, who had attended a previous
Parish Council meeting. All Councillors present were in favour. Mr Sharpe crossed the floor
to join the Councillors.
7.
Reports
7.1 Reports from Cllr Carl Les
The Clerk mentioned communication issues between Highways and Passenger Transport
regarding recent road closures that had taken place for resurfacing works. Cllr Les will look
into communication between departments at NYCC. Cllr Les informed the Councillors that
on 20th May he had been appointed Leader of the Council.
The Chairman mentioned further cutbacks in bus services. The services in the village have
been reduced by one journey each day to Northallerton. He suggested an external review of
the services provided.
8.
8.1
Current Issues
Grass Cutting – Gary Hudson, Head of Open Spaces for RDC produced detailed maps with
measurements showing the grass areas in the village. He produced a quote from RDC for
grass cutting at a cost of £517.70 per cut, which is higher than previously estimated. A quote
was received by Mac Plant for the same area of £475 per cut. The Chairman said if the grass
was to be cut for a full year, assuming 10 cuts per season the cost would exceed the
budgeted figure for 2015/2016. This year it is estimated 6 cuts will be sufficient.
A resident from Augustus Gardens commented that during the past 12 months the area
looked unkempt. He mentioned a contractor from Persimmon Homes had cut a small
amount of grass on the estate that morning. He showed on the map the areas of grass that
had been cut, including the sports field.
The resident had been informed that the Parish Council was responsible for the grass cutting
in this area. The Chairman informed the resident that the verges and grassed areas in
Augustus Gardens had not been adopted by the RDC and were still the responsibility of
Persimmon. Cllr Sharp asked whether it would set a precedent if the Parish Council were to
cut the grass in Augustus Gardens in the short term if this was the responsibility of
Persimmon. It was agreed to contact Persimmon Homes regarding the grass cutting in
Augustus Gardens.
Cllr Coventry suggested a consultation with the residents next year regarding grass cutting in
the village.
The Councillors agreed that Mac Plant Hire should be engaged to carry out grass cutting
within the village. Adjustments have been made to the areas of grass to be cut therefore a
reduced price will be negotiated per cut with the number of cuts this growing season not
exceeding 6.
Action – The Clerk
8.2
Clerks Salary – The Chairman had emailed the Councillors prior to the meeting. It was
agreed to increase the Clerks Salary by 2% as per the budget for 2015/2016.
9.
Parish Finances – The periodic accounts which had been circulated prior to the meeting
were read out. The Clerk mentioned the understated budget figure for grass cutting. No
further questions were raised and the accounts were approved.
Proposed: Cllr Barber
Seconded: Cllr Sharp
The Annual Accounts for 2014/2015 had been circulated prior to the meeting. They have
been returned from the Internal Auditor. The Chairman signed the Accounting statement in
order that they be sent to the accountants.
Proposed: Cllr Barber
Seconded: Cllr Sharp
The Councillors agreed to give the internal auditor a gift voucher of £75.00.
Proposed: Cllr Barber
Seconded: Cllr Sharp
Action
–
The
Clerk
Insurance – A quote for insurance for 2015/2016 has been received from Came And Co.
There is an 8% increase on last year bringing the cost this year to £328.38. The Councillors
noted that the increase was a little steep. The Clerk to discuss a possible price reduction with
Came & Company.
Action – The Clerk
Correspondence
10
No correspondence had been received.
11.
Planning Applications
11.1
15/00345/FULL – Planning Permission for Proposed New Vehicular Access from Adjoining
Public Highway (Station Road and Catterick Road) to Water Ectraction and Treatment
Plant at Catterick Water Treatment Works. Station Road, Brompton-on-Swale, DL10 7SE.
No objections were raised.
Action – The Clerk
12.
Minor Matters
12.1
Cllr Hunter mentioned a recent police visit to residents of Honey Pot Road regarding vehicles
parked on pavements. Someone from Highways has met with Cllr Hunter to look at the
safety of the junction. She asked why, when the junction had recently been resurfaced, the
white line had been redrawn to the left of the road rather than in the centre. The Clerk to
discuss with Area 1.
Action – The Clerk
12.2
Cllr Coventry attended a recent LaFarge Tarmac meeting where she was informed that they
were being taken over by CRH who are based in Ireland. They will be called Tarmac Blue
Circle.
12.3
Cllr Coventry mentioned the blocked drains in Gatherley Road. Cllr Barber mentioned the
drains and gulleys had not been cleared for some time and are blocked. The Clerk to contact
Area 1 to discuss blocked drains and whether there is a schedule for regular maintenance.
Action – The Clerk
12.4
Cllr Sharp mentioned vehicles parked on the grass verge along Gatherley Road near to the
junction with Bridge Road, opposite Off Rhodes. The land belongs to NYCC and would
require planning permission for vehicles to be parked. The Clerk to write to RDC Planning
Department informing that vehicles are parked on a regular basis and to ask whether they
have planning permission and to NYCC to ask if they are aware that vehicles are parking on
their land and destroying the grass verge in the process.
Action – The Clerk
12.5
Cllr Coventry asked on the progress of landscaping at the Unique Cars site. The Clerk to
discuss with Cllr Threlfall.
Action – The Clerk
The Chairman mentioned a meeting he attended with A1L2B. They need an additional
easement at the edge of the sports field for maintenance of the embankment area. They will
replace the current safety fence when the works are complete with a post and rail fence
further up the embankment. They have agreed to take the gate out and reposition, relocate
the lighting column and grass crete the area behind the current gate position. This will
provide parking for up to an additional 20 cars. At least 7 out of 11 trees will have to be
removed but these will be replaced in a nearby location. Planting of trees will also take place
along the embankment.
12.6
12.7
The Chairman mentioned the allotments. A guide price has been received from a contractor
to make the land ready for use and a second quote will be required. No news has been
received from the Allotments Association. The Clerk to contact the Allotments Association
Chairman & Secretary for an update.
12.8
The Chairman reminded the Councillors of the Local Plan Consultation due to be held on
Wednesday 27th 3pm to 7pm regarding land for residential development. It was agreed by
the Councillors that the core of the village should not be developed further, none to the
west of the village or to the north of Richmond Road and the riverside areas should remain
protected. There was no objection to further development to the east of Augustus Gardens.
Cllr Sharpe suggested that the east side of the village has the available infrastructure and
Augustus Gardens would have a larger community.
To summarise the views of the Parish Council - the land previously marked for development
to the north and east of A6136 and north and east of Augustus Gardens is the area where
development is most likely to take place. We would be strongly opposed to any
development between the river and the current housing areas or developments to the north
of Richmond Road and Brompton Park.
13.
Date of next meeting – Thursday, 9 July 2015
Signed: ………………………………………………………….
Date : ……………………………………………………………