Dan Mara, Commissioner  203-298-4808  Ellen O’Brien, Assoc. Commissioner  203-298-4807
Randy Press, Assistant Commissioner  203-298-4806
P.O. Box 3575  New Haven, CT 06525  Fax: 203-298-4810  www.caccathletics.org
2012-13 Compliance Calendar
August
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Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Conduct rules education seminar for staff (Prior to start of academic year)
o Distribute NCAA division II Manuals
o Discuss new legislation
o Distribute and review institutionally developed compliance manual
o Review institutional compliance procedures
o Administer certification of compliance form for staff members
o Distribute/review NCAA recruiting calendars
Complete certification of insurance coverage (Prior to first date of practice)
Conduct student-athlete compliance meetings (Prior to first date of practice)
o Review summary of NCAA regulations (optional)
o Administer NCAA student-athlete statement
o Administer NCAA drug testing consent form
o Administer HIPPA/Buckley amendment consent/waiver form (optional)
o Administer general amateurism and eligibility form for international and select student-athletes
o Distribute and review student-athlete handbook developed by institution
o Review gambling, extra benefit and ethical conduct legislation
Mandatory medical exams (Prior to first date of tryout, practice, skill instruction or competition)
Complete team eligibility list(s) (Prior to first date of outside competition)
Complete NCAA squad list(s) and submit to the conference office (Prior to first date of competition, and update
as student-athletes change of status occurs)
Review and monitor recruiting legislation, including official and unofficial visit activities (Continual)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Collect team roster information, including walk-ons (Continual)
Review and monitor book scholarship procedures (Continual)
Verify full-time enrollment status and monitor status daily (Continual)
Monitor official and unofficial visits (Continual)
Monitor declaration of playing season and preseason practice schedules (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit NCAA sports sponsorship institutional demographic report (August 15)
Submit NCAA minimum financial aid report (August 15)
September
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Collect roster changes and update squad lists and forward to conference office (Continual)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Certification of compliance or staff members of athletics departments (September 15)
Certification of compliance for institutions (September 15)
October
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Confirm eligibility certification for winter sport student-athletes (By end of October)
EADA Report (October 15)
Submit quarter 1 violation log to conference office, summarizing all secondary violations (October 15)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Identify injured fall semester sport student-athletes for medical hardship waiver application (As needed)
Collect roster changes and update squad lists and forward to conference office (Continual)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit Academic Performance Data (APC) (Due 12 weeks after first day of classes in the fall semester/quarter)
November
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Submit NLI Commitment Form to Conference Office (November 1)
Review NLI signing dates/dead period
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Review and confirm all permission to contact and/or transfer release requests for upcoming spring semester (As
needed)
Collect roster changes and update squad lists and forward to conference office (Continual)
Review proposed legislation for NCAA Convention (After November 15)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit Academic Performance Data (APC) (Due 12 weeks after first day of classes in the fall semester/quarter)
December
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Begin certifying for practice and/or competition spring sport student-athletes and mid-year enrollees (By the
end of December)
Certify six-hour rule for the student-athletes competing in the spring (By the end of December)
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Collect roster changes and update squad lists and forward to conference office (Continual)
Review NLI signing dates/dead period (Beginning of December)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit Academic Performance Data (APC) (Due 12 weeks after first day of classes in the fall semester/quarter)
January
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Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Submit quarter 2 violation log to conference office, summarizing all secondary violations (January 15)
Conduct student-athlete compliance meeting for mid-year enrollees (same information used in August) (Prior to
first date of practice)
Monitor roster changes and update squad lists and forward to conference office. Update rosters for spring
sports prior to participation in competition (Continual)
Review hardship waiver and 10-semester extension waiver legislation with coaches and training staff (By the
end of January)
Confirm full-time enrollment status for student-athletes practicing and/or competing during spring semester
(Beginning of January)
Summer camp and clinic requests due. Review camp brochure legislation with appropriate staff (As determined
by Institution)
Monitor book scholarship procedures (Continual)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
February
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Regional Rules registration opens (Early February)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Review student-athlete progress-toward-degree requirements and possible need for summer classes
(Continual)
Collect roster changes and update squad lists and forward to conference office (Continual)
Review NLI signing dates/dead period (Continual)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
March
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Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
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Collect roster changes and update squad lists and forward to conference office (Continual)
Monitor full-time enrollment (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
April
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Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Submit quarter 3 violation log to conference office, summarizing all secondary violations (April 15)
Conduct meeting with fall sports staff regarding preseason arrival/practices (By end of April)
Review NLI signing dates/dead period (Continual)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Conduct meeting and discuss postenrollment amateurism legislation with coaches and international studentathletes returning home for the summer (By end of April)
Review applicable summer employment and summer financial aid legislation with student-athletes, coaches and
athletics department staff members (By end of April)
Collect roster changes and update squad lists and forward to conference office (Continual)
Identify injured student-athletes for medical-hardship waiver application
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
May
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Regional Rules Seminar #1 in Denver, Colorado – The seminar will start Tuesday morning and run through Friday.
Division II sessions will run Wednesday through Thursday. This year’s schedule of sessions will be available early
February when registration opens (May 21-24)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Review and confirm student-athlete academic eligibility and notify if summer school is necessary for the
following academic year (Early May)
Collect roster changes and update squad lists and forward to conference office (Continual)
Monitor full-time enrollment (Continual)
Monitor official and unofficial visits (Continual)
Monitor countable athletically related activities (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Retrieve uniforms/equipment and complete inventory (End of academic)
June
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Regional Rules Seminar #2 in Indianapolis – The seminar will start Tuesday morning and run through Friday.
Division II sessions will run Wednesday through Thursday. This year’s schedule of sessions will be available early
February when registration opens (June 4-7)
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Submit Institutional Report of Use of Conference Grant Funds to Conference Office (June 7)
Submit Sports Sponsorship Verification Form to Conference Office (June 14)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Continue to update rosters and eligibility for following academic year (Continual)
Update compliance manual and compliance forms (Continual)
Update student-athlete handbook (Continual)
Postmark completed NCAA Division II Institutional Self-Study Guide to the NCAA (By June 1)
Complete Academic Success Rate (ASR) and federal graduation rate (By June 1)
Complete financial aid renewals/nonrenewals (To financial aid office by June 1, mailed not later than July 1)
Monitor official and unofficial visits (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
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Submit quarter 4 violation log to conference office, summarizing all secondary violations (July 15)
Submit level II secondary violation forms to CACC and all other violations to NCAA (Continual)
Update Booster Club educational information and distribute (By end of July)
Collect declaration of practice and playing season for all sports (Mid- July)
Generate and/or confirm all game contracts (By end of July)
Monitor official and unofficial visits (Continual)
Monitor recruiting contacts and evaluations (Continual)
Submit season of competition/participation list (Conclusion of a season or not later than July 1)
Submit signed NLI’s to Conference Office (Within 21 days of PSA signing)
Coaches Certification for 12-13 year expires (July 31 – Administer test as needed)
July