Board of Trustees
Meeting Minutes
October 15, 2014
In Attendance: Thomas Kelly, Thomas Hoban, Terri Fewell, Luis Valdes, Sue
Adams, Caig Buchanan, Lon Carlson, Jeff Cymbaluk, Kurt Daviscourt, Cathy Dire,
Millie Judge, Larry Moore, Shannon O’Kelley, John Olson, Duane Schireman, Pat
Sievers, Sandy Smith, Bruce Stewart, T.C. Thacker, Tom Yetman, Fr. Hans Olson
Staff/Admin Present: Matt Schambari, ChristineWollin, Eric Streelman, Steve
Schmutz, Eric Downing, Beth Mock, Dcn. Dennis Kelly, Denise Jannusch
Absent: Talia Alcantar, Roman Miller, Tom McDonough, Jeff Shober
The meeting began at 6:00pm with prayer led by Matt Schambari.
Roll Call - Terry Fewell
Approval of August 2014 Minutes: A motion to approve the minutes was made by
Jon Olson, seconded by Millie Judge and approved unanimously.
Approval of Draft Audit for 2013-2014 fiscal year – Motion to approve by Tom
Yetman, seconded by Shannon O’Kelly and approved unanimously.
Ad Hoc Committee to Investigate Tuition Pricing Strategy – Matt
Matt would like to assemble an ad-hoc committee to determine cost strategy for
tuition and where we go from here and into the next 3-5 years. People from
marketing and development prospective would be ideal. This committee would
report back to the board and present findings. Matt will develop objective and
boundaries for this committee. If you are interested, contact Matt.
Motion to add ad hoc committee to start research was made by Shannon O’Kelly,
seconded by Millie Judge unanimously approved by all board members.
Committee Reports:
Governance Report –
Matt reported that there will be a spiritual report added to our monthly board
meetings.
AMHS Athletics - Erick Streelman
Erick reviewed school mission
Catholic – Our athletic department is Catholic and represents the virtues of Christ.
Goal is that our coaches and athletes strive to reflect the message of the gospel and
model of Christ. Success = Enrollment = Souls
College Prep – We mold our programs after what students will experience at the
next level. We provide opportunities for student athletes to be recruited and guide
them through the recruiting process. NCAA Information nights are available at
school.
Full Development of Gifts –
Every athlete is unique, and we seek to provide a valuable experience for all athletes
We are now a part of WHSBLA – Boys Lacrosse
A Value for Diversity
The student athletes at AMHS represent an incredibly diverse group. This speaks to
our brand and our reach. We do not actively recruit student athletes. We do
actively recruit excellent young men and women.
Working with Parents
Erick and coaches have an open door in regards to all matters of the athletic
program. Team meetings are held at the beginning of each season.
Striving for Excellence – How do we define excellence?
Unselfishly giving your best every single day!
Student, parent, and athletic department evaluations of coaches and programs.
Surveys are given to parents and players.
Christ-Like Leadership –
Humility ~ Endurance ~ Overcoming ~ Obstacles and Teamwork! People who live
like this will change the world!
Injury prevention – Erick reported that training in the off season helps prevent
many injuries.
The Archbishop Murphy Microsite – Matt Schambari
What can we do to keep the legacy of Archbishop Murphy alive in our community?
This document organically grew into an impressive online piece and is an
interactive timeline. It is a virtual museum to the life and ministry of Archbishop
Murphy. It has approximately 1100 pieces of his archived homilies’, speeches, and
columns that he wrote.
Idea brought forward - We could share with feeder schools so they can use in their
religion classes.
This is tangible evidence of our Catholic identity and a source of recruitment for the
school.
Special thanks to Eric Downing, Christine Wollin, Shannon McCann and Brian
Murphy for making this happen.
Finance – Tom Kelly
Discussion at finance meeting centered around tuition going forward in future
years. This month’s task for budget – to determine assumptions ie; what are items
that can hit the budget, salaries etc. In terms of financials we are doing well.
Collecting more than we anticipated and collecting outstanding collectables.
Next month finance committee will refine assumptions.
The challenge is the budgeting process and spreading out tuition across 12 months.
Moving off of accrual and moving to cash basis.
Looking to simplify report and will now move to a one page snapshot on finance
performance.
Operations – Steve Schmutz
Committee discussed results on study of gym sound. Meeting has been scheduled
with group for strategy points. There will be a report to board next month.
Grant request submitted to Tulalip Tribe for electronic door system.
We are applying to Fulcrum Foundation for computers on wheels.
Transportation concerns – Buses have lots of miles on them and have numerous
service needs.
Parking – Getting bid to pave gravel in lower lot for next year. This will allow more
spaces. There is potential access for parking at Vision Quest. They are also, a
possible resource for expansion of off season conditioning programs. Updates in the
future.
Classroom work Areas - Enrollment will go up with smaller class graduating in
2015. We may need to look at faculty sharing rooms and other areas we can access.
Housing sub-division next to gravel parking lot, wooded area 10 feet south of the
parking lot needs to be fenced. Some of this property is ours. Can we sell it? Could
use for storage. There are options and we should explore these. We should
consider renting a temporary fence or get a bid for raw materials. We should speak
to the developer now.
Advancement – Eric Downing
New Chair – TC Thacker
The committee reviewed tactics that were agreed upon last year. What are goals
and strategies for the future and how can board members can help? How can board
connect with parent community? How do we keep connection with parents and
how we differentiate with other schools? Sending a check-in letter to parents will
open the door, a gesture. This will be a one page letter that starts with mission
statement and sent electronically and hard copy. Also discussed creating
individual/Board of Trustees email account/s with AMHS email.
Debrief golf tournament – Thank you for your involvement. Not as successful as last
year but from a support/spirit standpoint – a homerun!
Not a great ROI. How do we package it? How does it fit in our portfolio? It is a
touch point! Need to promote the memorial part of it. How do we memorialize
Archbishop Murphy? Get rid of nickel and diming and have ask at the meal.
Freshman retreat – The freshman class traveled to downtown Seattle partnering
with Catholic Community Services. Kids got to see up close and personal the service
element. Students packed one extra lunch for someone in need. They finished the
day by walking to St. James Cathedral and visiting Archbishop Murphy’s grave.
Admissions – Christine
Funnel and projections – We are now at 245 inquires, top of funnel. Early
application deadline is before Thanksgiving which will give us solid application
number. In order to hit a class of 140 freshman we need to get to 400 inquires.
Early open house and Murphy night helps a lot
3 projections –
512- low
542 – mid
557 – high
The 245 inquires are 8th graders and there have been interactions with each inquiry.
Inquires are new and existing families and out of the 245 inquires, two thirds are
coming from our main partner schools. The junior class has highest percent of
public school students. Access to public schools is not there.
Open Discussion -
We are hosting the Taylor Hooton event on November 3rd which promotes
awareness and education about performance enhancing drugs. We have reached
out to the community such as little leagues etc.
Are we watching ballot measures? Don’t fall though the cracks, a lot of opportunity
there.
Open House this Sunday, October 19th from 2-5pm.
Remarks from the Chair – Tom Kelly
The energy is great! That is not when you relax. Keep pushing and talk to people in
your community!
Meeting adjourned at 7:45pm
Respectively submitted,
Denise Jannusch