Record of Board Proceedings SUMMARY – Not Official Minutes The Metcalfe County Board of Education met at 109 Sartin Drive on Tuesday, September 09, 2015 @ 6:00 PM for the regular monthly meeting. The following members were present: 1) Joey Shive 2) Tim Brown 3) Donnie Perry 4) John Caffee 5) Robin McMurtrey Present - Superintendent Absent - Board Attorney 1) Call to Order Invocation/ Pledge of Allegiance Chairman Shive called the regular September meeting to order and led the Pledge of Allegiance. Donnie Perry gave the invocation. 2) Recognition Students Audrey Young - MCHS Student of the Month Staff Justin Smith - MCHS Certified Staff of the Month Tim South - MCHS Classified Staff of the Month Deborah Anderson - MCHS Food Service - Retirement Sponsored by Alliance Corporation and Metcalfe County Board of Education 3) Superintendent Report Dr. Lile There are a couple of salary updates under Personnel, this is needed to be consistent in our language. One update is on bus drivers and one is on custodians. If you have been by the construction site you see there is a lot of activity going on. We have been fortunate with the weather so far. Ryan Martin The building pad has been poured and footing excavation began last Friday and it ongoing at this time. The block foundation should began in a couple of weeks , walls will be coming up soon and you will be able to see the shape of the building. Storm drainage work continues. Plans are being made to pave the bus loop the week of October 5th, which is fall break. We are not to far off schedule right now. Dr. Lile added originally we had planned to pave the bus loop in February. After discussion, it was decided to go and ahead and pave now in order not to have issues in case of bad weather this winter. We know there may be some construction equipment moving across the road, but think it would be best go ahead and pave now. We will not be able to grade the road if it is gravel and that could cause up some problems in case of freezing weather this winter. Bennie Stephens Shared the ACT scores of the 2015 Graduating Class. They are as follows: English 17.1 Math 20.0 Reading 19.2 Science 19.5 Composite 19.1 Scores are shown on the report for the last five years. Overall the trend is up. We continue to strive to help students meet benchmarks before they graduate. Kelly Bell added that having a fifth Language Arts and Math teacher has been helpful. Things are going well at the middle and high schools, teachers are working hard. Michael Gill Shared Good News from Metcalfe County Elementary School. They had a great start to the school year and everything is running smoothly. Drop-off and pick-up has been going better that expected with the construction on-site. MCES is a Leader in Me School, 60 students each nine weeks (a total of 240 for the year) will participate by making morning announcements and participate in various other leadership activities. This week students are interviewing for Lighthouse Team, which is a student advisory committee. Meetings will be held once a month and students will share how they think improvements can be made. He also shared a poster picture of the Kentucky State Fair winners from the elementary school. Buddy Brown Approval is being sought to declare some technology items and various other items as surplus . These items are no longer useful to us and we have salvaged what we can. There is a company that will pick these items up and pay us for some of the items. Jamie Moss Shared that his department is off to a good start and no one is over cap at this time. Jamie Howard Shared there will be two student teachers from Sweden for five to six weeks. They will be at the middle school and later in the year they will be at the elementary school. A sixth Preschool teacher had been added. Currently we have 115 students. Teachers will be responsible for no more than twenty students at one time and the ratio will be no more than ten students to one adult. Chris Huffman Shared the first month attendance report as follows: Enrollment MCHS 514 MCMS 353 MCES 693 Enrollment overall, we are down eight students from the last school year at the same time. The attendance percentage for month 1 is as follows: MCHS 94.3% MCMS 96.8% MCES 97.4% There are 43 ISS days, 1 EHO day at the high school and 1 homebound at the elementary school. The construction project is like a partnership, Alliance as well as others involved are working well with the school staff. Dwight Ross The Payment Application has been reviewed and verified by the construction manager. The BG-1 the funding did not change, just where the money was being spent. The Real Estate & Personal Property Tax rate recommended is the compensating rate of 51.2 with an exoneration of .2 for a total of 51.4. This compensating rate will produce approximately the same amount of revenue as last year and does not require a hearing. The Motor Vehicle rate recommended is 56.6 cents per $100.00 of assessed value. The Working Budget required approval. SEEK is up about $26,000 from last year. The funding did not cover all of the mandated 2% raise for all employees. The beginning balance will be about 1.7 million, which is a drop from last year. We have made adjustments to the budget and staffing . We are close to being back to where we can live on our new revenues. We have budgeted 1.2 million for contingency. Tim Geegan Change Order # 1 - During excavation there were two foundations were discovered that required additional demolition. Brockman Contracting worked with Alliance to take care of this issue. Alliance feels that Brockman Contracting was very reasonable regarding the cost to take care of this issue. Award Bid Packages - When we took bids for the project, we felt two of the bids were too high. One was the steel and one was the flooring. The steel only had one bid and was considerably higher than what was budgeted. The flooring looked high also. Both packages were re-bid and came in right on budget. By rejecting and re-bidding the bids the board saved $157,000. The awards should be approved as follows: BP 050 Structural & Miscellaneous Steel to $197,757.00 Brown's Welding & Fabrications BP 096 Resilient Tile Flooring to Bennett's Carpets $ 63,500.00 Amend BG-1 - since we re-bid the two of the packages, it is necessary to update the BG-1. The total cost of the project did not change. 4) Consent Items Minutes August 11, 2015 Fieldtrips MCES Beta Fundraisers MCHS Beta Beta FCA Leadership Summit Bake Sales Yankee Candle Sales BBQ Sandwiches Gatlinburg, TN 10/22-23/15 09/04 & 11/2015 /12-30/2015 Oct 2015 - May 2016 FCA Fall Formal Algebra 2 Desserts/Craft Sales Football Boosters IGA Cookout Football Boosters T-Shirt Sales Football Boosters Fruit Sales Girls BB Little Dribblers Basketball Girls BB Boosters Coke Sales Girls BB Boosters Little Dribblers Concessions Boys & Girls BB Boosters Digital Advertising Relay for Life Team Pink-Out Items 10/17/2015 Sept 2015 - May 2016 09/21 & 22/2015 Sept - Oct 2015 11/01-30/2015 09/08-10/23/2015 10/05-11/02/2015 09/12-10/24/2015 2015-16 Ball Season 09/18/2015 MCMS Girls BB Boosters Digital Advertising 2015-16 School Year MCES Art Classes-Grades 3/4/5 Art Classes - Grades PS/K/1/2 Library Library Pumpkin Decorating Contest Pumpkin Decorating Contest Book Fair Book Fair 10/21-23/2015 11/17-19/2015 10/15-22/2015 02/29-03/04/2016 Personnel Appointments Larry Harbison Christy Stinson Emily Coffey Kelly Crawhorn Whitney Curd Stephen Dover June Hammontree Tyler Richardson Chris Long Emma Shirley Abbie Walker Arianna Smith Jared Sanchez Wanda Barlow Heather Estes Sarah Harper Regina Walker Rob Bunch MCMS Football Coach MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Teacher MCMS 21st CCLC After-School Student Mentor MCMS 21st CCLC After-School Student Mentor MCMS 21st CCLC After-School Student Mentor MCMS 21st CCLC After-School Student Mentor MCMS 21st CCLC After-School Student Assistant MCMS 21st CCLC After-School Student Assistant MCMS 21st CCLC After-School Student Assistant MCMS 21st CCLC After-School Student Assistant MCHS YSC Tutor 08/20/2015 09/08/2015 09/02/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/08/2015 09/01/2015 Substitutes Amber Baxter Kimberly Kroger Jessica Lindsey Melissa Brown Paraeducator Teacher Teacher Paraeducator 08/19/2015 08/20/2015 08/27/2015 08/31/2015 FMLA Hannah Shaw MCES Teacher Resignations Ashley Evans MCHS Asst. Softball Coach 08/20/2015 Retirement Deborah Anderson MCHS Cook/Baker 09/01/2015 5) Action Items 5A. Consider Payment Application for Elementary Construction Project 5B. Consider Change Order # 1 for Elementary Construction Project 5C. Consider Amended BG-1 5D. Consider Awarding Bids 5E. Consider Real Estate & Property Tax Rate 5F. Consider Working Budget 5G. Consider September Financial Reports 5H. Consider Surplus Technology & Other Items All action items were approved as presented. 7) Board Discussion None 8) Public Comment None 9) Adjourn 09/21-11/16/2015